Recently updated

Fellowship

23 September 2023

Minor typos were corrected in the Fellowship Agreement Template. The Certificate of Completion of Fellowship Assignment has been added to step 13 of the procedures. The Externally-Sponsored Fellowship Undertaking Letter has been added to step 8 of the procedures. The content of the UNDP-sponsored Fellowship Undertaking Letter has been corrected to align it with the Fellowship Policy.

Pipeline Management

21 September 2023

Pipeline and Revenue Management

The policy on pipeline has been updated to inform that pipeline is now tracked and managed in Quantum+ UNITY – “Partnership Opportunities” module. As a result, the pipeline is referred to as “Quantum+ Opportunity” and given a unique Opportunity ID. The non-core and XB (extra-budgetary) projection are now run in Quantum+ UNITY, with the adjusting factor being linked to the level of maturity of the respective pipeline. Pipeline/Quantum+ Opportunity is identified by a Maturity Stage. The Maturity Stage allows the user to define a level of Probability (as a percentage), that the pipeline ...

The policy on pipeline has been updated to inform that pipeline is now tracked and managed in Quantum+ UNITY – “Partnership Opportunities” module. As a result, the pipeline is referred to as “Quantum+ Opportunity” and given a unique Opportunity ID.

The non-core and XB (extra-budgetary) projection are now run in Quantum+ UNITY, with the adjusting factor being linked to the level of maturity of the respective pipeline. Pipeline/Quantum+ Opportunity is identified by a Maturity Stage. The Maturity Stage allows the user to define a level of Probability (as a percentage), that the pipeline/Quantum+ Opportunity will result in a signed financing agreement and project document, if applicable.

Resource Mobilization Forecast Reports across UNITY uses this adjustment factor to present both the Target Funding and calculate the Expected Funding based on the Maturity Stage and Probability of the Opportunity at the time the report is run.

Quantum+ UNITY “Partnership Opportunities” module captures and manages pipeline at the unit level as well as for corporate analysis. The Quantum+ UNITY “Partnership Opportunities” module captures key information about pipeline/Quantum+ Opportunities, including brief description, maturity stage, implementing and funding partners, target funding (budget), sources of funding, approximate signature date, external partner contacts involved in the negotiations, currency, email communications, documents, related CPD output and more. Please refer to the Pipeline Management Guidelines and to Project Management Pipeline Management for more details.

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Accountability System Policy

20 September 2023

Accountability System Policy

This Accountability System Policy implements the UNDP’s Accountability System set out in document DP/2008/16/Rev.1 which was approved by the Executive Board in decision 2008/37 (DP/2009/2). Editorial updates to the policy’s text have been made to correct inaccuracies considering contextual changes since its 2008 approval by the Executive Board.

Performance Management and Development

24 August 2023

Performance Management

The following three minor changes have been made to the PMD policy: 1) The policy has been revised to modify the titles of the overall rating options to: ‘Successfully meets performance expectations’ and ‘Does not fully meet performance expectations.’ The definitions of the ratings were updated to capture that ‘Successfully meets performance expectations’ refers to instances where the individual meets all or most of the performance expectations. 2) The policy updates also include updating the TMRG (Talent Management Review Group) to TMC (Talent Management Committee). 3) Lastly, the policy has ...

The following three minor changes have been made to the PMD policy: 1) The policy has been revised to modify the titles of the overall rating options to: ‘Successfully meets performance expectations’ and ‘Does not fully meet performance expectations.’ The definitions of the ratings were updated to capture that ‘Successfully meets performance expectations’ refers to instances where the individual meets all or most of the performance expectations. 2) The policy updates also include updating the TMRG (Talent Management Review Group) to TMC (Talent Management Committee). 3) Lastly, the policy has been modified to establish that the recommendation for a certificate of special recognition should be endorsed by the second-level supervisor and approved by the Head of the Office instead of the TMRG. If the person reports to the Head of Office, then the Head of Office will provide the final endorsement.

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Quality Standards for Programming

21 August 2023

Programming Standards

The updates reflect the introduction in the policy of the Digital by Default approach as a mandatory requirement for programme quality. In the procedure, the updated Programme QA Template features two new questions: 1) Digital transformation, and 2) UN Volunteers. In addition, links to the new guidance on Project QA is provided in Step 1.0, Step 2.0, and Step 3.0 of the Quality Assurance (Projects) procedure.

Select Responsible Parties and Grantees

16 August 2023

Design

The PCAT template has been updated to align with the Anti-Money Laundering and Countering the Financing of Terrorism policy. The updated PCAT, which includes the link to the Self Certification (Programming – Entities) template, is published in Step 3.0 of the Select Responsible Parties procedure and in Step 2.1 Opt of the Select Grantees procedure.

Select Implementing Partners

16 August 2023

Design

The PCAT template has been updated to align with the Anti-Money Laundering and Countering the Financing of Terrorism policy. The updated PCAT template, which includes the link to the Self Certification (Programming – Entities) template, is published in Step 2.0 of the Select Implementing Partner procedure.

GMS Fee Set-up and Collection

19 July 2023

Cost Recovery from Programmes funded by Regular and Other Resources

The Guidance Note on GMS Setup in Quantum has been revised to provide further details on Internal Funding (e.g. ASL Fund 11507, UNDP Fund 30084) that should set to enable the burdening and that the Zero-Dollar Invoice should be used to adjust under/over-charged GMS due to exchange rate differences. The revised Guidance Note on GMS Setup in Quantum has been published in Step 2 and Step 6 of the GMS Fee Set-up and Collection procedure.

Formulate Programmes and Projects

10 July 2023

Design

The updated GEF Project Preparation Grant (PPG) Initiation Plan Template has been published in Step 2.2. OPT of the Formulate Development Projects Procedure and reflects the latest UNDP and GEF policies and requirements. Key updates made in the GEF Project Preparation Grant (PPG) Initiation Plan Template include: links to templates and guidelines;list of core indicators & Least Developed Countries Fund - LDCF/ Special Climate Change Fund - SCCF results framework worksheet;GEF submission deadlines and cancellation deadlines;references and guidance on Atlas changed to Quantum;Socia ...

The updated GEF Project Preparation Grant (PPG) Initiation Plan Template has been published in Step 2.2. OPT of the Formulate Development Projects Procedure and reflects the latest UNDP and GEF policies and requirements. Key updates made in the GEF Project Preparation Grant (PPG) Initiation Plan Template include:

links to templates and guidelines;
list of core indicators & Least Developed Countries Fund - LDCF/ Special Climate Change Fund - SCCF results framework worksheet;
GEF submission deadlines and cancellation deadlines;
references and guidance on Atlas changed to Quantum;
Social and Environmental Standards (SES) pre-screening requirements, SES Toolkit, Stakeholder Engagement Plan;
Total Budget And Work Plan, budget notes and list of eligible expenditures;
Risk register annex.

In addition, the updated GEF Project Document Template has been published in Step 3.0 of the Formulate Development Projects Procedure and reflects minor updates in Annex 6 UNDP Risk Register to align with the standard UNDP format.

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Individual Contract

5 July 2023

Individual Contract

The Individual Contract Offeror's Letter to UNDP Confirming Interest and Availability Template has been updated with provisions on statement of health, conflict of interest and has been aligned with the provisions of the Anti-Money Laundering and Countering the Financing of Terrorism Policy.

Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

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