Procurement Methods

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Policy Areas

Programme and Project Management
Crisis Response
- Standard Operating Procedure for Crisis Response and Recovery
  - Standard Operating Procedure for Crisis Response and Recovery
- Financial Resources for Response
  - Allocation of TRAC 3 Resources for Crisis Engagements
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

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Programme and Project Management
Crisis Response
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

Programme and Project Management

Programming Standards
Design
Implement
Close
- Close and Transition

Crisis Response

Standard Operating Procedure for Crisis Response and Recovery
- Standard Operating Procedure for Crisis Response and Recovery
Financial Resources for Response
- Allocation of TRAC 3 Resources for Crisis Engagements

Financial Resources Management

Inventory Management
- Inventory Management
Cash Banking and Investment
Financial Closure of Development Projects and Trust Funds
Financial Management and Implementation Modalities
Financial Operations Management
- Corporate Operations and Information Management
- Statutory Financial Reporting
Pipeline and Revenue Management
Expense Management
Resource Planning and Cost Recovery
Working with External Auditors
- Working with External Auditors

Human Resources Management

Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
Separation from Services
- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
Non-Staff
Workforce Management
- Organizational Unit Restructuring
  - Organizational Unit Restructuring
- Performance Management
  - Performance Management and Development
  - Probation upon Appointment

Procurement

Procurement Overview
Procurement Strategy and Planning
- Procurement Forecasting and Delivery
- Transactional Procurement Strategies and Procurement Planning
Requisition
- Requisition and Procurement of Goods, Civil Works and Services
Sourcing of Suppliers
- Sourcing and Market Research
- Vendor Sanctions
Procurement Methods
- Procurement Methods
Innovation, CSO engagement
Solicitation Process
Evaluation of Offers and Pre-award Negotiations
- Evaluation of Offers
- Pre-Award Negotiations
Procurement Review Committees
- Procurement Oversight and Procurement Review Committees
Award and Management of Contract
Construction Works
- Construction Works
Individual Contract
- Individual Contract
Long Term Agreements (LTAs) and Cooperation with UN Entities
- Long Term Agreements (LTAs) and Cooperation with UN Entities

Partnerships

Managing Partnerships
- Managing Partnerships
Private Sector
- Policy on Due Diligence and Partnerships with the Private Sector
- Private Sector Partnerships
Foundations
- Foundations

Administrative Services

Asset Management - Property, Plant and Equipment
Asset Management (Intangible Assets)
- Intangible Assets
Vehicle Management
- Vehicle Management
Lease Management (Premises and Equipment)
Management of Local Presences
- Establishing UNDP-supported presence outside a country office
- Closing a Local Presence
Duty Travel
Corporate Purchasing Card
- Corporate Purchasing Card

Accountability

Accountability System Policy
- Accountability System Policy
Information Disclosure
- Information Disclosure
Internal Control Framework (ICF)
- Internal Control Framework
- Anti-Fraud Policy
Risk Management
- Enterprise Risk Management
- Anti-Money Laundering and Countering the Financing of Terrorism Policy
Business Continuity Management
- Business Continuity Management
Delegation of Authorities
- Delegation of Authorities
- Participation and Role of UNDP Delegates at Major International Conferences and Events
Ethics
Evaluation
- Evaluation Policy
Managing Prescriptive Content
- Managing Prescriptive Content

Information and Communications Technology

ICT Security
ICT Oversight
- Change Control and Release Management Standards
Enterprise Solutions
Global Services
- UNDP ICT Standards

Security

Framework of Accountability for Security
- Framework of Accountability for Security
Security Policy
- Security Policy
Commercial Air Travel Safety
- Commercial Air Travel Safety Guidelines

Home
Procurement
Procurement Methods
Procurement Methods

Main navigation

Procurement Overview
Procurement Strategy and Planning
- Procurement Forecasting and Delivery
- Transactional Procurement Strategies and Procurement Planning
Requisition
- Requisition and Procurement of Goods, Civil Works and Services
Sourcing of Suppliers
- Sourcing and Market Research
- Vendor Sanctions
Procurement Methods
- Procurement Methods
Innovation, CSO engagement
Solicitation Process
Evaluation of Offers and Pre-award Negotiations
- Evaluation of Offers
- Pre-Award Negotiations
Procurement Review Committees
- Procurement Oversight and Procurement Review Committees
Award and Management of Contract
Construction Works
- Construction Works
Individual Contract
- Individual Contract
Long Term Agreements (LTAs) and Cooperation with UN Entities
- Long Term Agreements (LTAs) and Cooperation with UN Entities

Focal Point

Adenike Akoh

Effective Date

24/09/2018

Planned Review Date

09/01/2026

Version

18.0

Latest updates

October 28, 2024 - The solicitation templates for Invitation to Bid (ITB), Request for Proposal (RFP) - USD 200K and Above and Request for Offer (RFO) for direct contracting have been updated with the latest Advance Payment Bank Guarantee Formand Performance Security Form. p tag used here for line break September 03, 2024 -

October 28, 2024 - The solicitation templates for Invitation to Bid (ITB), Request for Proposal (RFP) - USD 200K and Above and Request for Offer (RFO) for direct contracting have been updated with the latest Advance Payment Bank Guarantee Formand Performance Security Form. p tag used here for line break

September 03, 2024 - The Procurement Methods policy has been updated with revised hyperlinks of the following solicitation templates: ITB, RFP, RFQ, RFO and RFP for Low Value Requirements. The templates have been updated to adopt UN HLCM templates for use by UNDP and to reflect UNDP's transition to its new cloud-based management platform Quantum/UNall in January 2023. The templates have also been aligned with the provisions of the Anti-Money Laundering and Countering the Financing of Terrorism Policy.

The Request for Proposal for Low Value Requirements (less than USD 200,000) template has been revised to reflect UNDP's transition to its new cloud-based management platform Quantum/UNall. The revised template also includes a section on bidders' declaration and is aligned with the provisions of the Anti-Money Laundering and Countering the Financing of Terrorism Policy. p tag used here for line break

January 23, 2023 - Paragraphs 20 and 22 of the policy have been updated to align with the already published provisions on Micro-purchasing that is now processed in Quantum. p tag used here for line break

January 09, 2023 - The policy has been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. p tag used here for line break

October 23, 2021 - The updated version of the Procurement Methods main policy is now available in Spanish. To access the document, click on the Spanish language tab. p tag used here for line break

June 23, 2021 - Direct Contracting provision 73.vi. of the Procurement Methods policy was added to align with UNDP's Financial Rules and Regulations. p tag used here for line break

October 22, 2020 - The threshold of Request for Quotations (RFQs) has increased from US$150,000 to US$200,000 to align with the increase in the delegated authority to Heads of Business Units with the continued systemic use of eTendering. This measure is mainstreamed in the launch of the new harmonized RFQ template established in collaboration with other UN Agencies by the HLCM Procurement Network. The RFQ is linked in clause 29 of the Procurement Methods policy. p tag used here for line break

July 08, 2020 - The Micro-Purchase Canvass form linked under clause 22 of the Procurement Methods policy has been updated to ensure that the vendor sanctions lists are verified for micro-purchasing processes. p tag used here for line break

March 27, 2020 - The International Commercial Terms (INCOTERMS) 2020 has been linked in clause 5 and Form F of the Invitation to Bid (ITB) template, and in clause 29 of the Request for Quotation (RFQ) template. These templates are linked in clauses 29 and 44 of the Procurement Methods Policy.

Differences between Incoterms 2010 and 2020:
- The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
- The costs now appear centralized in A9/B9 of each Incoterms rule.
- CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
- CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
- The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
- The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
- The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller. p tag used here for line break

February 07, 2020 - The table in clause 20 of the Procurement Methods policy was updated to reflect that UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. p tag used here for line break

July 17, 2019 - The updated Micro Purchasing Canvassing form is now available in Spanish (document ID POPP-11-3038) and French (document ID POPP-11-3037). These are available in the templates library. p tag used here for line break

July 11, 2019 - The Micro Purchasing Canvassing form has been simplified through the removal of multiple non-essential fields. The aim is to have in one form, the minimum required information to comply with the Micro-Purchasing procedures; and to include the necessary information to proceed with Atlas transactions. p tag used here for line break

May 07, 2019 - The Procurement Methods main policy is now available in Spanish. To access the document, click on the Spanish language tab. p tag used here for line break

December 14, 2018 - Section 79.e. of the Procurement Methods policy was updated to reflect streamlining measures recently set forth by the Bureau of Management Services that provides exemptions from the need to submit for ex-ante review for successful previous experience and repetitive country specific (local) LTAs for country office operations supports such as for travel, security, cleaning service as there is sufficient specific corporate guidance and templates on the procurement of the said goods/services. p tag used here for line break

October 02, 2018 - The Procurement Methods main policy is now available in French. To access the document, click on the French language tab. p tag used here for line break

September 26, 2018 - The policies and provisions in sections 3, 20, 73 and 77 of the Procurement Methods policy were updated to reflect that the micro-purchasing threshold can be up to $10,000 if approved by the Bureaus. Further, sections 3 and 29 were updated to indicate that Business Units that have been approved to utilise Micro-purchasing up to $10,000 may utilise the Request for Quotation method from $10,000. p tag used here for line break

August 03, 2018 - The policy update highlights that direct contracting is permitted up to 18 months as part of the mainstreaming of piloted measures.

To streamline the process, Country Offices may request increasing the Micro-purchasing threshold to $10,000 as part of the request for the Increased Delegation of Procurement Authority.

Various procurement methods chapters have been consolidated into one document. The Request for Quotation (RFQ) is up to $ 149,999. The threshold of Micro-purchasing can be increased to $10,000 for Country Offices granted an increased Delegation of Procurement Authority. p tag used here for line break

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Relevant Regulations and Rules

UNDP Financial Regulations and Rules

Policies

Main Policy

Procurement Methods

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Related Policies

Procurement Ethics, Fraud and Corrupt Practices

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