Non-Core Contributions

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  - Standard Operating Procedure for Crisis Response and Recovery
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Programme and Project Management
Crisis Response
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

Programme and Project Management

Programming Standards
Design
Implement
Close
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Crisis Response

Standard Operating Procedure for Crisis Response and Recovery
- Standard Operating Procedure for Crisis Response and Recovery
Financial Resources for Response
- Allocation of TRAC 3 Resources for Crisis Engagements

Financial Resources Management

Inventory Management
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Home
Financial Resources Management
Pipeline and Revenue Management
Other Resources
Non-Core Contributions

Main navigation

Inventory Management
- Inventory Management
Cash Banking and Investment
Financial Closure of Development Projects and Trust Funds
Financial Management and Implementation Modalities
Financial Operations Management
- Corporate Operations and Information Management
- Statutory Financial Reporting
Pipeline and Revenue Management
Expense Management
Resource Planning and Cost Recovery
Working with External Auditors
- Working with External Auditors

Focal Point

Adam Phillion

Effective Date

01/01/2019

Planned Review Date

09/01/2026

Version

3.0

Latest updates

January 09, 2023 -

The policy and procedures have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

August 03, 2021 -

The Non-Core Contributions policy is now available in French. To access the document, click on the French language tab.

January 11, 2021 -

The Non-Core Contributions policy is now available in Spanish. To access the document, click on the Spanish language tab.

January 09, 2023 -

The policy and procedures have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

August 03, 2021 -

The Non-Core Contributions policy is now available in French. To access the document, click on the French language tab.

January 11, 2021 -

The Non-Core Contributions policy is now available in Spanish. To access the document, click on the Spanish language tab.

November 19, 2020 -

The Non-Core Contributions policy and procedures have been updated based on the previously announced accounting policy changes for contributions. Additionally, New Revenue Management Guidance for Global Fund projects is linked under the main policy and in clause 12 of the policy.
The summary of the changes and their implication on UNDP Offices are:
• With a few exceptions, the announced accounting policy changes for contributions, require the full revenue, including for future periods, to be recorded in the year an agreement/or other binding document is signed and not upon the receipt of cash.
• The recording of the revenue in Atlas remains with the GSSU Revenue team. UNDP Offices are required to submit the signed agreements to the GSSU within 1 week after an agreement is signed via the Service Request Portal : https://undp.custhelp.com/app/main.
• The policy revision did not change the ability for UNDP Offices to spend or enter into commitments in Atlas which is still dependent on funds being received (except for USAID Letters of Credit where the current process of enabling the spending ability in Atlas remains unchanged). As is currently the case, UNDP Offices can only incur expenditures or enter into commitments upon receipt of funds or by following budget override procedures outlined in the UNDP’s Risk Management Guidelines.
• For UNDP Offices receiving funding from MPTF, in the past UNDP Offices have been submitting the signed disbursement notifications to GSSU but going forward, the full approved amount committed to UNDP should be provided. Therefore, UNDP Offices should provide the signed Project Document (ProDoc) and the Steering Committee minutes that reflects fully the approved amount for UNDP and not just what is being disbursed in the next tranche.
• Country Offices are required to submit signed amendment agreements/ letters/amendments within 1 week of signing the agreements/amendment to GSSU so that the revenue can be recorded or adjusted accordingly.
• At the end of every year, the Head of Office will be required to certify in the annual assertion that all signed agreements/amendments to agreements have been submitted to GSSU on a timely basis prior to the closure of the financial ledgers. This will help ensure that UNDP revenue is captured in a timely manner as any late submission of these documents poses a significant management reporting risk and audit risk as revenue will not be reported accurately in the UNDP financial statements, including quarterly financial statements.
• For the POPP on Government Contributions to Local Office Costs (GLOC) from Low and Middle Income Countries (LIC and MIC), a new GL account (i.e. GLOC – Gov contr Locl Cost Future – 51017) was created to track cases, if and when host governments settle their cash targets in advance, especially when a multi-year target is successfully negotiated.

December 01, 2015 -

Content reviewed and edited (without changing substance).

EXPAND

Relevant Regulations and Rules

UNDP Financial Regulations and Rules

Policies

Main Policy

Non-Core Contributions

DOCX (134.96 KB)

View Download

The Revenue Management Guidance: Global Fund Revenue is published for reference purposes.

Related Policies

IPSAS 23 Policy Paper
Trust Fund Management
Accounts Receivable

Explanatory Notes

4

Step

Review contract in Contract Management Module

Responsible Party

GSSC Manager (GSSC Approving Manager)

Template/Guideline

Explanatory Notes

5

Step

Record the receipt of contributions against the accounts receivable item, provided that the following documents are available:

- Notification of receipt into UNDP bank account from the bank; or

- Receipt of a cheque.

Responsible Party

GSSC Treasury & GSSC Deposits (GSSC Finance Function)

Template/Guideline

Explanatory Notes

6

Step

Application of funds

Responsible Party

Template/Guideline

Explanatory Notes

7

Step

Approval of invoice adjustment (Note: In Quantum, approval of application of fund is not required)

Responsible Party

GSSC Manager (GSSC Approving Manager)

Template/Guideline

Explanatory Notes

8

Step

Monitor Unapplied receipts

Head of Office

Template/Guideline

Explanatory Notes

12

Step

Approve provision for write-off

(This role is not included in the ICF but included in this table as it is considered a necessary step.)

Responsible Party

Chief of FPMR/OFM

Template/Guideline

Explanatory Notes

13

Step

Approve write-off

Responsible Party

Template/Guideline

Explanatory Notes

United Nations
Development Programme

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