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Policy Areas
What's new
Index
Glossary

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Policy Areas

Programme and Project Management
Crisis Response
- Standard Operating Procedure for Crisis Response and Recovery
  - Standard Operating Procedure for Crisis Response and Recovery
- Financial Resources for Response
  - Allocation of TRAC 3 Resources for Crisis Engagements
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

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Programme and Project Management
Crisis Response
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

Programme and Project Management

Programming Standards
Design
Implement
Close
- Close and Transition

Crisis Response

Standard Operating Procedure for Crisis Response and Recovery
- Standard Operating Procedure for Crisis Response and Recovery
Financial Resources for Response
- Allocation of TRAC 3 Resources for Crisis Engagements

Financial Resources Management

Inventory Management
- Inventory Management
Cash Banking and Investment
Financial Closure of Development Projects and Trust Funds
Financial Management and Implementation Modalities
Financial Operations Management
- Corporate Operations and Information Management
- Statutory Financial Reporting
Pipeline and Revenue Management
Expense Management
Resource Planning and Cost Recovery
Working with External Auditors
- Working with External Auditors

Human Resources Management

Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
Separation from Services
- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
Non-Staff
Workforce Management
- Organizational Unit Restructuring
  - Organizational Unit Restructuring
- Performance Management
  - Performance Management and Development
  - Probation upon Appointment

Procurement

Procurement Overview
Procurement Strategy and Planning
- Procurement Forecasting and Delivery
- Transactional Procurement Strategies and Procurement Planning
Requisition
- Requisition and Procurement of Goods, Civil Works and Services
Sourcing of Suppliers
- Sourcing and Market Research
- Vendor Sanctions
Procurement Methods
- Procurement Methods
Innovation, CSO engagement
Solicitation Process
Evaluation of Offers and Pre-award Negotiations
- Evaluation of Offers
- Pre-Award Negotiations
Procurement Review Committees
- Procurement Oversight and Procurement Review Committees
Award and Management of Contract
Construction Works
- Construction Works
Individual Contract
- Individual Contract
Long Term Agreements (LTAs) and Cooperation with UN Entities
- Long Term Agreements (LTAs) and Cooperation with UN Entities

Partnerships

Managing Partnerships
- Managing Partnerships
Private Sector
- Policy on Due Diligence and Partnerships with the Private Sector
- Private Sector Partnerships
Foundations
- Foundations

Administrative Services

Asset Management - Property, Plant and Equipment
Asset Management (Intangible Assets)
- Intangible Assets
Vehicle Management
- Vehicle Management
Lease Management (Premises and Equipment)
Management of Local Presences
- Establishing UNDP-supported presence outside a country office
- Closing a Local Presence
Duty Travel
Corporate Purchasing Card
- Corporate Purchasing Card

Accountability

Accountability System Policy
- Accountability System Policy
Information Disclosure
- Information Disclosure
Internal Control Framework (ICF)
- Internal Control Framework
- Anti-Fraud Policy
Risk Management
- Enterprise Risk Management
- Anti-Money Laundering and Countering the Financing of Terrorism Policy
Business Continuity Management
- Business Continuity Management
Delegation of Authorities
- Delegation of Authorities
- Participation and Role of UNDP Delegates at Major International Conferences and Events
Ethics
Evaluation
- Evaluation Policy
Managing Prescriptive Content
- Managing Prescriptive Content

Information and Communications Technology

ICT Security
ICT Oversight
- Change Control and Release Management Standards
Enterprise Solutions
Global Services
- UNDP ICT Standards

Security

Framework of Accountability for Security
- Framework of Accountability for Security
Security Policy
- Security Policy
Commercial Air Travel Safety
- Commercial Air Travel Safety Guidelines

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Programme and Project Management
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Latest updates

March 22, 2024 -

Following the introduction of the new Portfolio Policy and the Portfolio Document Template, the Offline Risk Register Template has been updated to reflect the portfolio as a new delivery instrument.

February 02, 2024 -

Following the 2023 OAI GEF audit’s risk management recommendation, the BPPS/Vertical Funds Programme Support, Oversight and Co

March 22, 2024 -

Following the introduction of the new Portfolio Policy and the Portfolio Document Template, the Offline Risk Register Template has been updated to reflect the portfolio as a new delivery instrument.

February 02, 2024 -

Following the 2023 OAI GEF audit’s risk management recommendation, the BPPS/Vertical Funds Programme Support, Oversight and Compliance Unit has updated the Risk Management Framework for Vertical Fund Projects to include the Vertical Fund (VF) programme specific risks to be added to the Programme Risk Register platform in Quantum+ by the relevant business unit (i.e. Country Office) based on the result of PIMS+ risk dashboard analysis, in addition to the VF project specific risks to be added to the Project Risk Register platform in Quantum. The Risk Management Framework for Vertical Fund Projectsis published in the Monitor procedure, Step 2.4 of the Monitor policy page.

May 30, 2023 -

Following the launch of the new platform for the Social and Environmental Standards Procedures (SESP) and the Project Quality Assurance in Quantum+ (under Risk Tools) the Monitor Procedures have been updated, as follows: Step 2.3 Assess quality at least every other year – The Project QA Implementation and Monitoring (Quantum +) link and the Project QA - Implementation and Monitoring User Guide (Quantum+) have been added.

November 30, 2022 -

The Project Risk Register template has been updated to align with the updated Enterprise Risk Management (ERM) policy which has been harmonized with the Anti-Money Laundering and Countering the Financing of Terrorism (AML/CFT) Policy. Annex 1 (ERM Risk Categories and Sub-categories) and Annex 2 Offline Project Risk Register Template in the dropdown list of the project risk register template have been updated with the new AML/CFT risk sub-category ‘5.6. Exposure to entities involved in money laundering and terrorism financing’ under risk category '5. Reputational’. The updated Project Risk Register template is published in step 2.4 of the procedures.

June 28, 2022 -

The project risk register template has been updated in Step 2.4 of the procedures to align with the updated Enterprise Risk Management (ERM) policy which has been harmonized with the Social and Environmental Standards (SES) policy. The risk sub-categories in the Quantum + corporate planning system (capturing programme level risks) and in the Atlas project risk registers are now fully aligned with the project-level social and environmental standards. The offline project risk register template (Annex 2) is aligned with the risk entry system in the Quantum + corporate planning system and with the risk appetite to risk significance in the risk matrix (Annex 3).

June 17, 2022 -

The policy has been updated to add a new section on “Monitoring of Evaluation Plan implementation” (paragraphs 25-28).

The updated guideline includes the process and content of annual and mid-year review of the evaluation plan; guidelines

on the expected timeline for oversight; and monitoring roles and responsibilities of the country office, the regional bureau,

the Bureau for Policy and Programme Support and the Independent Evaluation Office.

.

December 03, 2019 -

Updates were made across the programme and project management chapter of the POPP to reflect the shift from the UNDAF to the UN Cooperation Framework. Updates were also made under programme appraisal to reflect the shift from the HQ PAC, which quality assured completed CPDs at the end of programme design, to the IPAC, which assesses the programme’s theory of change closer to the start of the process as a learning function.

The Monitor policy and procedures are now available in French. To access the content, click on the French language tab.

March 20, 2019 -

The Monitor policy and procedures are now available in Spanish. To access the content, click on the Spanish language tab.

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Visual Guides

These single-page guides offer overviews of all key roles, documents and guidance for monitoring a development programme. They are usable on- and offline as a checklist and roadmap to help you manage tasks efficiently and securely.

These single-page guides offer overviews of all key roles, documents and guidance for monitoring a development project. They are usable on- and offline as a checklist and roadmap to help manage tasks efficiently and securely.

Visual Guide: Monitor Programmes

PDF (1.16 MB)

View Download

Visual Guide: Monitor Development Project

PDF (726.44 KB)

View Download

Relevant Regulations and Rules

UNDP Financial Regulations and Rules

Policies

Main Policy

Monitor

DOCX (75.19 KB)

View Download

Procedures

Main Procedures

1.0

Step

Track performance: Collect progress data against indicator targets (IRRF, programme, project, as relevant), stakeholder feedback, evidence on contextual changes, and operational performance data against financial and efficiency targets, in the frequency stated.

Responsible Party

UNDP Programme Officer,

Project Manager,

Monitoring and Evaluation Officer

Template/Guideline

Results framework

Evaluation Process Checklist

Explanatory Notes

Ensure that critical project information is monitored and updated in corporate systems.

UNSDG Guidance Note on Big Data Security and Ethics

Commitments to funding partners/donors should be part of regular monitoring

2.0

Step

Analyse evidence: Compare and analyse evidence against defined programming and operational baselines, milestones, targets and the theory of change, and identify factors related to progress, at least annually.

Responsible Party

,

Project Manager,

Monitoring and Evaluation Officer

Template/Guideline

Explanatory Notes

2.1

Step

Verify output progress and/or completion at least annually.

Responsible Party

UNDP Programme Officer,

Project Manager,

Monitoring and Evaluation Officer

Template/Guideline

Output Verification Template

Download

Explanatory Notes

HACT guidelines require conducting programme monitoring as part of HACT assurance activities to verify output progress.

2.2

Step

Review transition arrangements, national ownership and sustainability plan, at least annually.

Responsible Party

Project Manager

Template/Guideline

Explanatory Notes

2.3

Step

Assess quality at least every other year.

Responsible Party

UNDP Programme Officer,

Monitoring and Evaluation Officer

Template/Guideline

Project QA - Implementation and Monitoring (Quantum+)

Explanatory Notes

Project QA - Implementation and Monitoring User Guide (Quantum+)

2.4

Step

Assess risks and implementation of risk management measures, at least annually.

Responsible Party

,

Project Manager

Template/Guideline

Portfolio and Project Risk Register Template

Download

Risk Management Framework for Vertical Fund Projects

Download

Explanatory Notes

See Social and Environmental Standards

See Enterprise Risk Management Policy

2.5

Step

Monitor operational performance.

Responsible Party

,

UNDP Programme Officer,

Project Manager

Template/Guideline

Explanatory Notes

2.6

Step

Review partnerships and communication strategy with pipeline and resource mobilization action plan, at least annually.

Responsible Party

,

Resident Representative

Template/Guideline

Explanatory Notes

3.0

Step

Inform decision-making to adjust the programme and project based on evidence and analysis from monitoring.

Responsible Party

,

Project Manager,

Programme Board,

Template/Guideline

Explanatory Notes

4.0

Step

Document lessons learned through existing reporting and assurance mechanisms.

Responsible Party

,

Resident Representative,

Project Manager

Template/Guideline

Project space in the Corporate Planning System

Explanatory Notes

Recording lessons learned takes place in the project space in the corporate planning system.

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Development Programme

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