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Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality

Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality

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Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
Separation from Services
- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
Non-Staff
Workforce Management
- Organizational Unit Restructuring
  - Organizational Unit Restructuring
- Performance Management
  - Performance Management and Development
  - Probation upon Appointment

Focal Point

Sarah Rose

Effective Date

23/09/2019

Planned Review Date

09/01/2026

Version

2.0

Latest updates

January 09, 2023 -

The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

September 23, 2019 -

The policy on eligibility for international benefits and entitlements and determination of official UN nationality guides staff members on UNDP’s practice and procedures on how it determines the nationality of a new staff member on appointment or when a new nationality is acquired during service. The policy also guides on the eligibility of staff members for international benefits and entitlements in posts subject to international recruitment. The policy also reminds

January 09, 2023 -

The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

September 23, 2019 -

The policy on eligibility for international benefits and entitlements and determination of official UN nationality guides staff members on UNDP’s practice and procedures on how it determines the nationality of a new staff member on appointment or when a new nationality is acquired during service. The policy also guides on the eligibility of staff members for international benefits and entitlements in posts subject to international recruitment. The policy also reminds staff of their obligation to inform UNDP if they intend to acquire permanent residence status in any other country other than that of their own nationality of intend to change or obtain a new nationality.

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Policies

Main Policy

Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality

DOCX (76.2 KB)

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Procedures

Main Procedures

1

Step

UNDP decides to review or staff member informs GSSC/JPOSC about nationalities at the time of appointment (P-11) or at the time of acquisition of a new nationality during service, including while on SLWOP.

Responsible Party

GSSC-Copenhagen/JPOSC,

Staff member

Template/Guideline

Explanatory Notes

Staff member is obligated to inform UNDP in advance of any additional nationality being acquired. New review of closest affiliation is required as per step 1.2.

1.2

Step

GSSC / JPOSC conducts a review of the closest affiliation of the staff member with the different nationalities to determine the official UN nationality which may include assessment of the following criteria:

- The most recently acquired nationality;

- Circumstances of acquisition of nationality

- Cumulative years of residence in each country of nationality;

- Years of education and professional experience in each country of nationality
- Location of family members;

- Recruitment into the UN Common system through a National Competitive Examination;

- Other relevant factors such as ownership of property, voting rights, payment of taxes etc.

Responsible Party

GSSC-Copenhagen /JPOSC

Template/Guideline

HR_Recruitment and Selection_Matrix for Determination of Nationality

Explanatory Notes

1.3

Step

GSSC/JPOSC informs the staff member of the determination of the official UN nationality and impact on Benefits and Entitlements, including the determination of the new official place of Home Leave.

Responsible Party

GSSC-Copenhagen /JPOSC

Template/Guideline

Explanatory Notes

The effective date of any change in determination will be the date that the new nationality was acquired.

2.0

Step

If the staff member is assigned to the country of UN recognized nationality or official place of Home Leave the staff member will not be eligible for international benefits.

Responsible Party

Template/Guideline

Explanatory Notes

3.0

Step

If the recognized nationality of the staff member is the United States, BES-GSSC/JPOSC authorizes staff member to sign the “ Waiver of Privileges Exemptions and Immunities ” (I-508).

Responsible Party

GSSC-Copenhagen /JPOSC

Template/Guideline

Explanatory Notes

3.1

Step

Staff member signs I-508 and sends a copy to BES-GSSC/JPOSC together with his/her social security number.

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

3.2

Step

BES-GSSC/JPOSC records the staff member as US tax payer in Quantum. The staff member will be entitled to tax reimbursements as of the date of the signature of the waiver.

Responsible Party

GSSC-Copenhagen /JPOSC

Template/Guideline

Explanatory Notes

1

Step

Prior to taking steps to obtain permanent residency (or similar status) in another country than that of their officially recognized nationality the staff member must inform OHR or GSSC
Once the staff member has obtained permanent residency, the staff member immediately sends a copy of the permanent residency documents to BES-GSSC/JPOSC for recording and review of its effect on benefits and entitlements.

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

If the staff member’s duty station is in the country of permanent residency, the staff member will normally no longer be eligible for international benefits. The staff member’s place of home leave will be amended to reflect the country of permanent residency.

1.2

Step

For US Permanent Residency: Upon notification from staff member that US Permanent residency has been obtained, BES-GSSC/JPOSC authorizes staff member to sign the "Waiver of Privileges Exemptions and Immunities” (I-508).

Responsible Party

GSSC-Copenhagen /JPOSC

Template/Guideline

Explanatory Notes

1.3

Step

Staff member signs I-508 and sends a copy to BES-GSSC/JPOSC together with his/her social security number.

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

2.0

Step

BES-GSSc/JPOSC records the staff member as US tax payer in Atlas. The staff member will be entitled to tax reimbursements as of the date of the signature of the waiver.

Responsible Party

GSSC-Copenhagen /JPOSC

Template/Guideline

Explanatory Notes

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