1
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Steps
Send Request for Information (RFI)
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Responsible Party
Programme Staff
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Template/Guideline
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Explanatory Notes
Identify potential NGOs relevant to UNDP programmatic areas
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2
|
Steps
Filter Request for Information
|
Responsible Party
Programme Staff
|
Template/Guideline
|
Explanatory Notes
Filter NGOs relevant to UNDP programmatic areas to submit Partner Capacity Assessment tool. Basic criteria: a. Not Proscribed b. Area of expertise of interest to UNDP
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3
|
Steps
Send Partner Capacity Assessment tool
|
Responsible Party
Panel: Programme Staff Operations Staff Independent Participant (appointed by RR)
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Template/Guideline
|
Explanatory Notes
Obtain detailed information from NGOs
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4
|
Steps
Conduct Partner Capacity Assessment
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Responsible Party
|
Template/Guideline
|
Explanatory Notes
Identify capacity to deliver & Identify capacity development opportunities
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5
|
Steps
Conduct General Risk Analysis
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Responsible Party
Panel: Programme Staff Operations Staff Independent Participant (appointed by RR)
|
Template/Guideline
|
Explanatory Notes
Assess the general risks for UNDP in engaging with the NGO a. Identified risk levels (actual/ mitigated) b. Maximum financial ceiling to channel through the NGO
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6
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Steps
NGO Overall Information Capture Consolidate information
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Responsible Party
If objective is to establish an office Roster in identified areas a Roster manager to be identified to maintain/ updated roster
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Template/Guideline
|
Explanatory Notes
The following information will be consolidated from all previous steps: a) Relevance against need b) Capacity to deliver
c) Opportunity for capacity development d) Financial ceiling e) Risk level/ mitigation
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7
|
Steps
Terms of Reference for the Specific Engagement
|
Responsible Party
Programme Staff
|
Template/Guideline
|
Explanatory Notes
Defined clear outputs and deliverables for UNDP project
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8
|
Steps
Identify Unique Collaborative Advantage Criteria
|
Responsible Party
Panel: Programme Staff Operations Staff Independent Participant (appointed by RR)
|
Template/Guideline
|
Explanatory Notes
Identify specific unique collaborative advantage criteria for NGO for the project success. Such criteria will be the basis for the later “Collaborative Advantage Analysis” once the long list of NGOs have been identified
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9
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Steps
Identify NGOs from the Roster
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Responsible Party
Panel: Programme Staff Operations Staff Independent Participant (appointed by RR)
|
Template/Guideline
|
Explanatory Notes
Identify suitable NGOs from the roster – Long List to be established based on: a. Area of expertise b. Access to beneficiaries c. Ceiling
|
10
|
Steps
Reassessment of Risk Based on Specific TOR
|
Responsible Party
|
Template/Guideline
|
Explanatory Notes
Confirm/Reconfirm general risk level in light of the specific TOR
|
11
|
Steps
NGO Collaborative Advantage Analysis
|
Responsible Party
Panel: Programme Staff Operations Staff Independent Participant (appointed by RR)
|
Template/Guideline
|
Explanatory Notes
Determination of the most appropriate modality for engaging NGO(s) Decision on whether Selection based on unique collaborative advantage (OR) Selection based on competitive process
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12
|
Steps
Endorsement by Senior Manager if Selection Based on Unique Collaborative Advantage
|
Responsible Party
RR/OIC (no further delegation)
|
Template/Guideline
|
Explanatory Notes
Accountability for selection through non-competitive process Decision on NGO(s) with whom RPA can be negotiated
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13
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Steps
Engagement Through Unique Collaborative Advantage Selection Process
|
Responsible Party
|
Template/Guideline
|
Explanatory Notes
Definition of key areas such as: a. Activity Work Plan (AWP) b. Cost negotiations including overheads
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14
|
Steps
Engagement Through Competitive Selection Process
|
Responsible Party
Operations Staff
|
Template/Guideline
|
Explanatory Notes
Selection through a competitive process as several NGO can deliver Subject to oversight by the procurement committees
|
15
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Steps
Negotiation of Responsible Party Agreement. Please refer to the Programme and Project Management (PPM) Select Responsible Parties and Grantees policy for Responsible Party definition.
|
Responsible Party
Programme & Operations Staff
|
Template/Guideline
|
Explanatory Notes
Clear understanding of expectations on both sides RPA ready for signature
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16
|
Steps
Signature of RPA
|
Responsible Party
As identified in the ICF[SB2]
|
Template/Guideline
|
Explanatory Notes
NGO legally engaged
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17
|
Steps
Update of Project M&E and Results Framework
|
Responsible Party
Programme Staff
|
Template/Guideline
|
Explanatory Notes
Manage NGO-specific risks NGO-specific capacity development and risks incorporated into the overall project design
|