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Policy Areas

Programme and Project Management
Crisis Response
- Standard Operating Procedure for Immediate Crisis Response
  - Standard Operating Procedure for Immediate Crisis Response
- Financial Resources for Response
  - Crisis Assessment and Coordination Resources
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
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Programme and Project Management
Crisis Response
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

Programme and Project Management

Programming Standards
Design
Implement
Close
- Close and Transition

Crisis Response

Standard Operating Procedure for Immediate Crisis Response
- Standard Operating Procedure for Immediate Crisis Response
Financial Resources for Response
- Crisis Assessment and Coordination Resources

Financial Resources Management

Inventory Management
- Inventory Management
Cash Banking and Investment
Financial Closure of Development Projects and Trust Funds
Financial Management and Implementation Modalities
Financial Operations Management
- Corporate Operations and Information Management
- Statutory Financial Reporting
Pipeline and Revenue Management
Expense Management
Resource Planning and Cost Recovery
Working with External Auditors
- Working with External Auditors

Human Resources Management

Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
Separation from Services
- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
Non-Staff
Workforce Management
- Organizational Unit Restructuring
  - Organizational Unit Restructuring
- Performance Management
  - Performance Management and Development
  - Probation upon Appointment

Procurement

Procurement Overview
Procurement Strategy and Planning
- Procurement Forecasting and Delivery
- Transactional Procurement Strategies and Procurement Planning
Requisition
- Requisition and Procurement of Goods, Civil Works and Services
Sourcing of Suppliers
- Sourcing and Market Research
- Vendor Sanctions
Procurement Methods
- Procurement Methods
Innovation, CSO engagement
Solicitation Process
Evaluation of Offers and Pre-award Negotiations
- Evaluation of Offers
- Pre-Award Negotiations
Procurement Review Committees
- Procurement Oversight and Procurement Review Committees
Award and Management of Contract
Construction Works
- Construction Works
Individual Contract
- Individual Contract
Long Term Agreements (LTAs) and Cooperation with UN Entities
- Long Term Agreements (LTAs) and Cooperation with UN Entities

Partnerships

Managing Partnerships
Private Sector Partnerships
Foundations

Administrative Services

Asset Management - Property, Plant and Equipment
Asset Management (Intangible Assets)
- Intangible Assets
Vehicle Management
- Vehicle Management
Lease Management (Premises and Equipment)
Management of Local Presences
- Establishing UNDP-supported presence outside a country office
- Closing a Local Presence
Duty Travel
Corporate Purchasing Card
- Corporate Purchasing Card

Accountability

Accountability System Policy
- Accountability System Policy
Information Disclosure
- Information Disclosure
Internal Control Framework (ICF)
- Internal Control Framework
- Anti-Fraud Policy
Risk Management
- Enterprise Risk Management
- Anti-Money Laundering and Countering the Financing of Terrorism Policy
Business Continuity Management
- Business Continuity Management
Delegation of Authorities
- Delegation of Authorities
- Participation and Role of UNDP Delegates at Major International Conferences and Events
Ethics
Evaluation
- Evaluation Policy
Managing Prescriptive Content
- Managing Prescriptive Content

Information and Communications Technology

ICT Security
ICT Oversight
- Change Control and Release Management Standards
Enterprise Solutions
Global Services
- UNDP ICT Standards

Security

Framework of Accountability for Security
- Framework of Accountability for Security
Security Policy
- Security Policy
Commercial Air Travel Safety
- Commercial Air Travel Safety Guidelines

Home
Human Resources Management
Non-Staff
Internship
Internship

Main navigation

Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
Separation from Services
- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
Non-Staff
Workforce Management
- Organizational Unit Restructuring
  - Organizational Unit Restructuring
- Performance Management
  - Performance Management and Development
  - Probation upon Appointment

Focal Point

James Hanneman

Effective Date

15/01/2023

Planned Review Date

15/01/2026

Version

3.0

Latest updates

January 15, 2023 - Provisions have been included in UNDP’s internship framework to provide for remote interns who are eligible to a reduced stipend at the remote internship rate. Offices in non-family duty stations and other dangerous locations which are not permitted to offer in-person internships, will now be able to offer remote internships. Specific guidance to managers on how to best engage interns remotely is provided.

January 09, 2023 - The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

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January 15, 2023 - Provisions have been included in UNDP’s internship framework to provide for remote interns who are eligible to a reduced stipend at the remote internship rate. Offices in non-family duty stations and other dangerous locations which are not permitted to offer in-person internships, will now be able to offer remote internships. Specific guidance to managers on how to best engage interns remotely is provided.

January 09, 2023 - The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

December 15, 2021 - The UNDP Internship Agreement Form is now available in French. It is linked in step 5 of the Internship procedures section 3.0

January 05, 2021 - The UNDP Internship Agreement Form is now available in Spanish. It is linked in step 5 of the Internship procedures section 3.0.

July 17, 2020 - In order to help facilitate remote internships, the requirement for interns to be present in the office as a condition to receive a stipend from UNDP has been removed.

January 28, 2020 - Internship stipends, forms and FAQs are available on the web-link as published on the main page of the Internship policy.

January 01, 2020 - Effective 1 January 2020, UNDP’s internship policy has been updated, within the framework of People for 2030, to: - Introduce payment of a stipend; - Expand eligibility to persons completing national service obligations; - Expand eligibility to students enrolled in postgraduate professional traineeship programmes; - Introduce accrual of leave at a rate of 1.5 days per month; - Clarify the obligations of the intern as well as UNDP’s; - Clarify that interns must be selected from as wide a geographical basis as possible and without distinction as to race, sex or religion; - Clarify areas of compliance with Sexual Harassment and SEA policies.

December 09, 2019 - Effective 1 January 2020, UNDP’s revised Internship policy will come into effect. Until then, colleagues can refer to the linked OHR resource SharePoint page to consult the revised policy, procedures and FAQs.

EXPAND

Policies

Main Policy

Internship

DOCX (70.93 KB)

View Download

Internship stipend rates, forms and FAQs are available here.

Procedures

Main Procedures

1

Steps

Create Terms of Reference (ToR)

Responsible Party

Intern Supervisor

Template/Guideline

Explanatory Notes

2

Steps

Advertise vacancy or source from a Roster

Responsible Party

HR Focal Point

Template/Guideline

Explanatory Notes

· Must be advertised individually (or generically for rostering purposes) on the UNDP job-site(s); or
· Sourced from a Roster.

3

Steps

Candidate assessment

Responsible Party

HR Focal Point

Template/Guideline

Explanatory Notes

· Long-listed candidates should submit, in addition to application, cv and letter of motivation:

o Letter from the candidate’s university confirming current enrolment and graduation date, if applicable;

o Copy of the candidate’s school transcript;

o Endorsement letter or letter of reference from a faculty member, if requested;

o Prepare a shortlist

4

Steps

Check references and recommend candidate

Responsible Party

Intern Supervisor

Template/Guideline

Explanatory Notes

· Reviews short-list of candidates and informs HR focal point of final decision

5

Steps

Confirm offer of internship, and provide offer letter/package

Responsible Party

HR Focal Point

Template/Guideline

UNDP Internship Agreement Form

Download

Explanatory Notes

·   Confirms acceptance to internship and start/end dates;
·   Establish if intern is financially supported by any other institution or programme.
·   Confirms amount of stipend/remote stipend, if any, and insert in intern agreement letter;
·   Advise where and to whom to report
·   Include a copy of the ToR;
·   Advise that internship is subject to:

A signed UNDP Internship Agreement Form (also available in French and Spanish)
A signed Supplementary Agreement for Remote internship
Medical Certificate of Good Health;
Proof of medical insurance for duration of contract;

· All forms must be completed/signed by intern prior to start of internship.

· Register intern's details into Quantum

6

Steps

Orientation

Responsible Party

HR Focal Point,

Intern Supervisor

Template/Guideline

Regulations Governing the Status, Basic Rights and Duties of Officials other than Secretariat Officials, and Experts on Mission (ST/SGB/2002/9)

Download

Explanatory Notes

· Upon arrival, intern should be given:

o An overview of security and safety in the duty station and inserted in the security plan as necessary;

o Briefing on conduct and responsibilities of UN personnel, and framework for reporting allegations of workplace and sexual harassment, abuse of authority and fraud or mismanagement of funds

o A copy of the Regulations Governing the Status, Basic Rights and Duties of Officials other than Secretariat Officials, and Experts on Mission ;

o Briefing on the project to which intern will be assigned, its objectives, structure and inputs, including his/her specific role and activities directly related to the ToR;

· Discuss/review learning objectives of the internship

7

Steps

Training (if required)

Responsible Party

Intern Supervisor

Template/Guideline

Explanatory Notes

Receiving office is responsible for the development of a relevant programme of learning for the intern for the duration of the internship

8

Steps

Stipend

Responsible Party

OHR Policy and Compensation Unit,

HR/Administrative Focal point

Template/Guideline

Explanatory Notes

· The OHR Policy and compensation unit will publish, on 1 January of every year, the schedule of stipends/remote stipends by duty station. The stipend is normally paid in the same currency as local payroll.

· Track any unjustified absences during the internship period exceeding a total of nine days,

· Full days where the intern does not report to the office, in excess of 9 days and does not provide sufficient justification, are deducted from the monthly stipend on a prorated basis.

· Ensure that the stipend/remote stippend is remitted to the intern on a monthly basis.

9

Steps

Evaluation

Responsible Party

Intern Supervisor

Template/Guideline

UNDP Internship Evaluation Form

Download

Explanatory Notes

· Performance discussions should be held at least once at the midpoint of internship.

· At the end of the internship, the intern’s Supervisor shall prepare an internship evaluation and meet with the intern to discuss performance and provide feedback.

· Provide UNDP certificate upon completion of internship.

United Nations
Development Programme

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