Visas at Headquarters (New York)

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Programme and Project Management
Crisis Response
- Standard Operating Procedure for Crisis Response and Recovery
  - Standard Operating Procedure for Crisis Response and Recovery
- Financial Resources for Response
  - Allocation of TRAC 3 Resources for Crisis Engagements
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
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Programme and Project Management
Crisis Response
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

Programme and Project Management

Programming Standards
Design
Implement
Close
- Close and Transition

Crisis Response

Standard Operating Procedure for Crisis Response and Recovery
- Standard Operating Procedure for Crisis Response and Recovery
Financial Resources for Response
- Allocation of TRAC 3 Resources for Crisis Engagements

Financial Resources Management

Inventory Management
- Inventory Management
Cash Banking and Investment
Financial Closure of Development Projects and Trust Funds
Financial Management and Implementation Modalities
Financial Operations Management
- Corporate Operations and Information Management
- Statutory Financial Reporting
Pipeline and Revenue Management
Expense Management
Resource Planning and Cost Recovery
Working with External Auditors
- Working with External Auditors

Human Resources Management

Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
Separation from Services
- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
Non-Staff
Workforce Management
- Organizational Unit Restructuring
  - Organizational Unit Restructuring
- Performance Management
  - Performance Management and Development
  - Probation upon Appointment

Procurement

Procurement Overview
Procurement Strategy and Planning
- Procurement Forecasting and Delivery
- Transactional Procurement Strategies and Procurement Planning
Requisition
- Requisition and Procurement of Goods, Civil Works and Services
Sourcing of Suppliers
- Sourcing and Market Research
- Vendor Sanctions
Procurement Methods
- Procurement Methods
Innovation, CSO engagement
Solicitation Process
Evaluation of Offers and Pre-award Negotiations
- Evaluation of Offers
- Pre-Award Negotiations
Procurement Review Committees
- Procurement Oversight and Procurement Review Committees
Award and Management of Contract
Construction Works
- Construction Works
Individual Contract
- Individual Contract
Long Term Agreements (LTAs) and Cooperation with UN Entities
- Long Term Agreements (LTAs) and Cooperation with UN Entities

Partnerships

Managing Partnerships
- Managing Partnerships
Private Sector
- Policy on Due Diligence and Partnerships with the Private Sector
- Private Sector Partnerships
Foundations
- Foundations

Administrative Services

Asset Management - Property, Plant and Equipment
Asset Management (Intangible Assets)
- Intangible Assets
Vehicle Management
- Vehicle Management
Lease Management (Premises and Equipment)
Management of Local Presences
- Establishing UNDP-supported presence outside a country office
- Closing a Local Presence
Duty Travel
Corporate Purchasing Card
- Corporate Purchasing Card

Accountability

Accountability System Policy
- Accountability System Policy
Information Disclosure
- Information Disclosure
Internal Control Framework (ICF)
- Internal Control Framework
- Anti-Fraud Policy
Risk Management
- Enterprise Risk Management
- Anti-Money Laundering and Countering the Financing of Terrorism Policy
Business Continuity Management
- Business Continuity Management
Delegation of Authorities
- Delegation of Authorities
- Participation and Role of UNDP Delegates at Major International Conferences and Events
Ethics
Evaluation
- Evaluation Policy
Managing Prescriptive Content
- Managing Prescriptive Content

Information and Communications Technology

ICT Security
ICT Oversight
- Change Control and Release Management Standards
Enterprise Solutions
Global Services
- UNDP ICT Standards

Security

Framework of Accountability for Security
- Framework of Accountability for Security
Security Policy
- Security Policy
Commercial Air Travel Safety
- Commercial Air Travel Safety Guidelines

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Visas at Headquarters (New York)

Main navigation

Asset Management - Property, Plant and Equipment
Asset Management (Intangible Assets)
- Intangible Assets
Vehicle Management
- Vehicle Management
Lease Management (Premises and Equipment)
Management of Local Presences
- Establishing UNDP-supported presence outside a country office
- Closing a Local Presence
Duty Travel
Corporate Purchasing Card
- Corporate Purchasing Card

Focal Point

Kanwarjit SACHDEVA, Jillian Kellow

Effective Date

13/12/2022

Planned Review Date

09/01/2026

Version

9.0

Latest updates

January 09, 2023 -

The policy has been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

December 15, 2022 -

The updated P-312 Clarification of Status of Family Members and Arrival Notice form, P-312A Clarification of Status of Household Employee and Arrival Notice form, P-320 Work Permit for Spouses Holding G-4 visas form, and P-321 Work Permit for Children Holding G-4 visas form are now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. The Template for transmitting to/acknowledging receipt of travel documents by staff in COs and the Template for transmitting requests fo

January 09, 2023 -

The policy has been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

December 15, 2022 -

The updated P-312 Clarification of Status of Family Members and Arrival Notice form, P-312A Clarification of Status of Household Employee and Arrival Notice form, P-320 Work Permit for Spouses Holding G-4 visas form, and P-321 Work Permit for Children Holding G-4 visas form are now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. The Template for transmitting to/acknowledging receipt of travel documents by staff in COs and the Template for transmitting requests for travel documents to TSS/ASD/BOM forms have been archived.

March 17, 2022 -

The PT.61 “Application for G-4 Visa” form, available in the Visas at Headquarters (New York) policy under the Templates and Forms section, has been updated to reflect the following:
- Stylistic changes on pages 1 and 2.
- Updated contact details.
- A change in the number of requested copies to 2 for all required documents.
- Addition of the marital status effective date on the supplemental page.

April 28, 2021 -

The updated P.210 Application for US G-5 Visas form, PT.63B Request for Change for G-5 Visa Status and P.210AA G-5 Employment Contract Template forms are now available in the Visas at Headquarters (New York) policy under the Templates and Forms section.

June 15, 2020 -

The updated PT.61 Application for US G-4 Visas form is now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. (POPP-11-3261).

September 24, 2019 -

TTS has updated two forms related to visas and introduced a new email address used for G-5 visa communication.

1. TTS.1 form to include interns as an option of person type at the top of the application. 2. The visa application for dependents other than spouses / children (P.209) has both been updated. 3. The Visa Committee business email is now dos-vc@un.org (which replaces greco1@un.org)

March 15, 2017 -

Inclusion of Responsibility and Accountability Table.

February 14, 2017 -

US Executive Order on 27 Jan 2017, ST/IC/2017/8, was added.

February 05, 2014 -

New sub process with enhance guidance. Content was previously contained within Travel Requirements - UN Travel Documents. Applications for Non US Visas should be signed by the applicant at HQ.

EXPAND

Relevant Regulations and Rules

Staff regulations and staff rules, including provisional staff rules, of the United Nations
Visa status of non-United States staff members serving in the United States, members of their household and their household employees, and staff members seeking or holding permanent resident status in the United States (ST/AI/2000/19)
Information Circular: Visa status in the US (ST/IC/2001/27)
Eligibility requirements for derivative G status for secondary dependants of United Nations staff (ST/IC/2013/15)
Information Circular: Revised definition of immediate family for the purposes of the G visa (ST/IC/2017/6)
Employment of household employees on G5 visas (ST/IC/2014/19)

Policies

Main Policy

Visas at Headquarters (New York)

DOCX (61.38 KB)

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Procedures

Main Procedures

1	Step Complete form PT.61 and DS.1648; for visas to be issued outside the US complete form DS 160 online indicating the city where visa is to be picked up.	Responsible Party Staff member	Template/Guideline	Explanatory Notes
2	Step Submit completed form, together with national passport, to OHR for certification, then to TSS/GO/BMS.	Responsible Party Staff member, Certifying Officer in OHR	Template/Guideline	Explanatory Notes The form should be signed by the certifying officer of the OHR unit servicing the staff member’s business unit. The national passport should be valid for at least 6 months; if a visa is also requested for eligible dependents, their national passports should also be submitted.
3	Step Review, sign form and forward to UNTTS together with the national passport/s	Responsible Party	Template/Guideline	Explanatory Notes General Operations/BMS will endorse only those applications which have been certified by a certifying officer in OHR.
4	Step Request US Mission to grant the visa	Responsible Party	Template/Guideline	Explanatory Notes For G-4/G-5 visas to be issued in New York.
5	Step Send cable to US consulate outside the US requesting issuance of the visa	Responsible Party	Template/Guideline	Explanatory Notes For G-4/G-5 visas to be issued outside the US, a copy of the cable will be provided to the staff member.
6	Step For visas to be issued outside the US, go in person to the US consulate to complete a visa application form.	Responsible Party Staff member	Template/Guideline	Explanatory Notes Bring a valid national passport valid for at least 6 months. Present a copy of the UNTTS cable to expedite the processing of visa application.

1	Step Complete required forms and other documentation, have forms certified by OHR and TSS/GO/BMS then submit to the UN Visa Committee	Responsible Party Staff member	Template/Guideline	Explanatory Notes Form TTS.1 should be certified by both OHR and TSS/GO/BMS.
2	Step Forward approved application to UNTTS	Responsible Party	Template/Guideline	Explanatory Notes UN Visa Committee will advise the staff member on the status of the application and of any required additional information. All follow-ups should be made directly with the UN Visa Committee or the UNTTS.
3	Step Send a cable requesting issuance of the visa, to the US consulate in the city where the G-5 visa will be picked up	Responsible Party	Template/Guideline	Explanatory Notes The staff member may request a copy of the cable for the household employee to present to the US consulate.
4	Step Provide all required documentation to the household employee	Responsible Party Staff member	Template/Guideline	Explanatory Notes
5	Step Apply for the G-5 visa in person at the US consulate where the visa is to be picked up and where the UNTTS has sent the cable.	Responsible Party	Template/Guideline	Explanatory Notes The household employee should carry all required documents, including a copy of the UNTTS cable to facilitate the visa application processing.

1	Step Complete “Advance Request for Non-US Visa” form to request information on visa requirements.	Responsible Party Staff member	Template/Guideline	Explanatory Notes Request should be signed by the applicant. The applicant should create a UNall case by selecting the Operations service icon under ‘travel documents and visa’ select Visa.
2	Step Complete visa forms and forward to the UNDP Visa Desk together with travel document (UNLP and national passport if required)	Responsible Party Staff member	Template/Guideline	Explanatory Notes
3	Step Review completed form; prepare UNDP Note Verbale addressed to the consulate; deliver application to the consulate; pick up from the consulate the travel document with the visa and contact the traveller.	Responsible Party	Template/Guideline	Explanatory Notes When personal appearance is required by the consulate, the UNDP Visa & Passport Desk at HQ in New York will contact the traveller when the UNDP Note Verbale is ready for his/her to bring to the consulate along with the completed form and his/travel document; the Visa & Passport desk will dispatch a courier to retrieve the visa when it is ready.
4	Step Sign Note Verbale to consulate	Responsible Party	Template/Guideline	Explanatory Notes
5	Step Advise the traveller if a visa fee is required; obtain receipt from the consulate and hand it over to the traveller together with the travel document containing the visa.	Responsible Party	Template/Guideline	Explanatory Notes The traveller should advance the visa fee and claim reimbursement using the travel expense claim form.

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