Mobility and Hardship

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Human Resources Management
Salaries and Related Allowances
Allowances and Benefits
Mobility and Hardship

Main navigation

Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
Separation from Services
- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
Non-Staff
Workforce Management
- Organizational Unit Restructuring
  - Organizational Unit Restructuring
- Performance Management
  - Performance Management and Development
  - Probation upon Appointment

Focal Point

Sarah Rose

Effective Date

01/07/2016

Planned Review Date

31/12/2024

Version

2.0

Latest updates

January 09, 2023 -

The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

May 16, 2019 -

The Mobility and Hardship policy is available in Spanish. To access the document, click on the Spanish language tab. Kindly note that any differences in the English and Spanish texts will be interpreted in accordance with the English version.

September 20, 2018 -

The Mobility and Hardship policy

January 09, 2023 -

The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

May 16, 2019 -

The Mobility and Hardship policy is available in Spanish. To access the document, click on the Spanish language tab. Kindly note that any differences in the English and Spanish texts will be interpreted in accordance with the English version.

September 20, 2018 -

The Mobility and Hardship policy is available in French. To access the document, click on the French language tab. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

July 01, 2016 -

The revised policy and procedures are effective as of 01 July 2016. The revision was made based on UN new compensation package for internationally-recruited staff members.

December 01, 2014 -

Reviewed and edited (minor edit without substantive changes).

EXPAND

Relevant Regulations and Rules

Staff regulations and staff rules, including provisional staff rules, of the United Nations

This policy implements UN Staff Rules 3.13, 3.14, 7.16(h)

Policies

Main Policy

Mobility and Hardship

DOCX (86.26 KB)

View Download

Procedures

Main Procedures

1

Step

Monitoring of 5 years of uninterrupted service with UNDP

Responsible Party

BES/JPOSC HR Focal point

Template/Guideline

Explanatory Notes

5 years of uninterrupted service is counted as of the last entry on duty (EOD) with UNDP (hire/rehire) unless staff member has joined UNDP on transfer, secondment or loan from another agency.

2

Step

Activate Mobility Incentive in Quantum for the assignment

Responsible Party

BES/JPOSC HR Focal point

Template/Guideline

Explanatory Notes

3

Step

Payment

Responsible Party

BES/JPOSC HR Focal point

Template/Guideline

Explanatory Notes

Payment is automated and paid monthly through payroll.
The mobility incentive assignment count and start date is included on the Personnel Action form.Entitlement to the incentive ends upon 5 years in a duty station regardless of when the entitlement started to be accrued.
The mobility incentive is activated per assignment in Quantum.

4

Step

Monitor and end entitlement to Mobility Incentive on the date of 5 years in duty station.

Responsible Party

BES/JPOSC HR Focal point

Template/Guideline

Explanatory Notes

Entitlement to the incentive ends upon 5 years in a duty station regardless of when the entitlement started to be accrued.

5

Step

Reinstate mobility upon reassignment to a new duty station

Responsible Party

BES/JPOSC HR Focal point

Template/Guideline

Explanatory Notes

1

Step

Staff member is assigned to a duty station with a hardship classification B to E.

Responsible Party

BES/JPOSC HR Focal point

Template/Guideline

Explanatory Notes

Hardship Allowance is paid automatically through payroll based on the hardship classification of the duty station. The hardship classifications are published by ICSC and the classification is maintained in Quantum by GSSC.

1

Step

Staff member is assigned to a non-family duty station.

Responsible Party

BES/JPOSC HR Focal point

Template/Guideline

Explanatory Notes

Non-Family Service Allowance is paid automatically through payroll based on the classification of the duty station. Non-Family Duty Station status’ are published by the Interagency Field Group based on UNDSS recommendation and the status is maintained in Quantum by GSSC.

1

Step

Payment in currencies other than United States dollars.

Responsible Party

BES/JPOSC HR Focal point, in consultation with the OHR Policy and Compensation Unit

Template/Guideline

Explanatory Notes

The allowances are established in, and are normally paid in, United States dollars. Should the staff member request payment of salary and allowances in another currency, in accordance with prevailing rules on currency and modalities of payment of salaries and allowances, payment shall be made at the United Nations operational rate of exchange prevailing on the date the payment is made. No adjustments shall be made to account for changes in exchange rates once the payment has been made.

2

Step

Adjust or discontinue payment of allowance.

Responsible Party

BES/JPOSC HR Focal point

Template/Guideline

Explanatory Notes

Adjustments or discontinuation of payments shall be made when applicable as a result of change of duty station, change of dependency status, change of designation or classification of duty station, promotion, completion of five (or, exceptionally six) continuous years’ at the duty station, as applicable, period on special leave or separation. An adjustment shall also be made if a staff member receives a special post allowance to a higher level which would bring the staff member’s entitlement into another range (this normally would apply for special post allowances at the P-4, D-1 or FS-7 level), thus giving rise to a higher amount of the allowances in accordance with the amounts specified in the tables in the annex.

United Nations
Development Programme

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