General Considerations of Contracting

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Policy Areas

Programme and Project Management
Crisis Response
- Standard Operating Procedure for Crisis Response and Recovery
  - Standard Operating Procedure for Crisis Response and Recovery
- Financial Resources for Response
  - Allocation of TRAC 3 Resources for Crisis Engagements
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

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Programme and Project Management
Crisis Response
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

Programme and Project Management

Programming Standards
Design
Implement
Close
- Close and Transition

Crisis Response

Standard Operating Procedure for Crisis Response and Recovery
- Standard Operating Procedure for Crisis Response and Recovery
Financial Resources for Response
- Allocation of TRAC 3 Resources for Crisis Engagements

Financial Resources Management

Inventory Management
- Inventory Management
Cash Banking and Investment
Financial Closure of Development Projects and Trust Funds
Financial Management and Implementation Modalities
Financial Operations Management
- Corporate Operations and Information Management
- Statutory Financial Reporting
Pipeline and Revenue Management
Expense Management
Resource Planning and Cost Recovery
Working with External Auditors
- Working with External Auditors

Human Resources Management

Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
Separation from Services
- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
Non-Staff
Workforce Management
- Organizational Unit Restructuring
  - Organizational Unit Restructuring
- Performance Management
  - Performance Management and Development
  - Probation upon Appointment

Procurement

Procurement Overview
Procurement Strategy and Planning
- Procurement Forecasting and Delivery
- Transactional Procurement Strategies and Procurement Planning
Requisition
- Requisition and Procurement of Goods, Civil Works and Services
Sourcing of Suppliers
- Sourcing and Market Research
- Vendor Sanctions
Procurement Methods
- Procurement Methods
Innovation, CSO engagement
Solicitation Process
Evaluation of Offers and Pre-award Negotiations
- Evaluation of Offers
- Pre-Award Negotiations
Procurement Review Committees
- Procurement Oversight and Procurement Review Committees
Award and Management of Contract
Construction Works
- Construction Works
Individual Contract
- Individual Contract
Long Term Agreements (LTAs) and Cooperation with UN Entities
- Long Term Agreements (LTAs) and Cooperation with UN Entities

Partnerships

Managing Partnerships
- Managing Partnerships
Private Sector
- Policy on Due Diligence and Partnerships with the Private Sector
- Private Sector Partnerships
Foundations
- Foundations

Administrative Services

Asset Management - Property, Plant and Equipment
Asset Management (Intangible Assets)
- Intangible Assets
Vehicle Management
- Vehicle Management
Lease Management (Premises and Equipment)
Management of Local Presences
- Establishing UNDP-supported presence outside a country office
- Closing a Local Presence
Duty Travel
Corporate Purchasing Card
- Corporate Purchasing Card

Accountability

Accountability System Policy
- Accountability System Policy
Information Disclosure
- Information Disclosure
Internal Control Framework (ICF)
- Internal Control Framework
- Anti-Fraud Policy
Risk Management
- Enterprise Risk Management
- Anti-Money Laundering and Countering the Financing of Terrorism Policy
Business Continuity Management
- Business Continuity Management
Delegation of Authorities
- Delegation of Authorities
- Participation and Role of UNDP Delegates at Major International Conferences and Events
Ethics
Evaluation
- Evaluation Policy
Managing Prescriptive Content
- Managing Prescriptive Content

Information and Communications Technology

ICT Security
ICT Oversight
- Change Control and Release Management Standards
Enterprise Solutions
Global Services
- UNDP ICT Standards

Security

Framework of Accountability for Security
- Framework of Accountability for Security
Security Policy
- Security Policy
Commercial Air Travel Safety
- Commercial Air Travel Safety Guidelines

Home
Procurement
Award and Management of Contract
General Considerations of Contracting

Main navigation

Procurement Overview
Procurement Strategy and Planning
- Procurement Forecasting and Delivery
- Transactional Procurement Strategies and Procurement Planning
Requisition
- Requisition and Procurement of Goods, Civil Works and Services
Sourcing of Suppliers
- Sourcing and Market Research
- Vendor Sanctions
Procurement Methods
- Procurement Methods
Innovation, CSO engagement
Solicitation Process
Evaluation of Offers and Pre-award Negotiations
- Evaluation of Offers
- Pre-Award Negotiations
Procurement Review Committees
- Procurement Oversight and Procurement Review Committees
Award and Management of Contract
Construction Works
- Construction Works
Individual Contract
- Individual Contract
Long Term Agreements (LTAs) and Cooperation with UN Entities
- Long Term Agreements (LTAs) and Cooperation with UN Entities

Focal Point

Adenike Akoh

Effective Date

25/09/2018

Planned Review Date

09/01/2026

Version

8.0

Latest updates

October 28, 2024 - The templates for General Conditions of Contract for Civil Works and Model Contract for Civil Works have been updated with the latest Advance Payment Bank Guarantee Formand Performance Security Form. p tag used here for line break September 27, 2024 - The Contract F

October 28, 2024 - The templates for General Conditions of Contract for Civil Works and Model Contract for Civil Works have been updated with the latest Advance Payment Bank Guarantee Formand Performance Security Form. p tag used here for line break

September 27, 2024 - The Contract Face sheet for Contracts for Goods and/or Services has been revised to include additional instructions on the ‘Effective Date’, removal of Bank Account details from the Face sheet and some minor edits. The Contract Face Sheet (for Goods and/or Services) is also available in French and in Spanish, p tag used here for line break

February 20, 2024 - The General Terms and Conditions for Contracts (for Goods and/or Services) have been updated to reflect the following changes:

Replacement of two hyperlinks inside the document;
Some changes to the data protection clause that are implemented across the board (Art 20);
Fixing some cross references inside the document;
Small editorial changes.

p tag used here for line break

December 21, 2023 - The General Terms and Conditions for Contracts (for Goods and/or Services) have been updated to reflect the Personal Data Protection and Privacy Policy. All new changes in this regard are limited to Articles 19, 20 and 31.1 and Article 28.1 and the updated document is linked in the Templates/Forms/Links section at the end of the General Considerations of Contracting policy document and is also published in the Related Documents section of the General Considerations of Contracting policy page. p tag used here for line break

May 23, 2023 - The Contract Face Sheet (Goods and/or Services), the General Terms and Conditions for Contracts (for Goods and/or Services) and the General Terms and Conditions for Institutional (de minimis) Contracts (Services) have been updated incorporating provisions on Anti-Money Laundering and Countering the Financing of Terrorism (AML/CFT) to align with the AML/CFT policy. The updated templates are linked in the Templates/Forms/Links section at the end of the General Considerations of Contracting policy document. p tag used here for line break

September 24, 2021 - The Contract Face Sheet on Behalf of a UN Entity has been updated. The new version includes changes in the terminology and changes to the template formatting. The updated template is linked in clause 2 of the Templates/Forms/Links section at the end of the General Considerations of Contracting Policy and also published in Libraries under Templates & Guidelines, POPP ID: POPP-11-2485. p tag used here for line break

January 12, 2021 - The General Considerations of Contracting policy is now available in French. To access the document, click on the French language tab. p tag used here for line break

June 23, 2020 - The General Considerations of Contracting policy is now available in Spanish. To access the document, click on the Spanish language tab. p tag used here for line break

March 27, 2020 - The International Commercial Terms (INCOTERMS) 2020 has been linked in clauses 11.1 and 11.4 of the GTCs for Contracts (Goods and-or Services) template. This template is linked in clause 27 of the General Considerations of Contracting Policy.Differences between Incoterms 2010 and 2020:
- The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
- The costs now appear centralized in A9/B9 of each Incoterms rule.
- CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
- CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
- The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
- The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
- The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller. p tag used here for line break

September 26, 2018 - Section 8 of the General Considerations of Contracting main policy was updated to indicate that Business Units are to maintain an audit trail for all contracts, including utilizing the Contract Management Module. Additionally, in section 18, the minimum threshold value for goods procured by UNDP requiring issuance of a purchase order, was increased from USD 2,500 to USD 5,000. p tag used here for line break

May 01, 2018 - The Spanish contract templates for goods and services are available on page five of the General Considerations of Contracting policy.

1. Contract Face Sheet (Goods and/or Services) for goods/services for/to UNDP;
2. Contract Face Sheet (Goods and/or Services) for goods/services for/to UN Entities (when UNDP is procuring services/good and signing the contract on behalf of another UN Entity);
3. General Terms and Conditions (for Goods and/or Services); and
4. General Terms and Conditions for de minimis contracts (Services only). p tag used here for line break

October 01, 2017 - A new set of consolidated and simplified corporate contract templates for the procurement of goods and services have been provided for the following four categories: 1. Contract Face Sheet (Goods and/or Services) for goods/services for/to UNDP;
2. Contract Face Sheet (Goods and/or Services) for goods/services for/to UN Entities (when UNDP is procuring services/good and signing the contract on behalf of another UN Entity);
3. General Terms and Conditions (for Goods and/or Services); and
4. General Terms and Conditions for de minimis contracts (Services only).

The new templates replaced the Contract for Professional Services, Institutional Contracts, and Long-Term Agreements (LTAs) but they do not replace the Individual Contract, Purchase Orders, or Contracts for Civil Works. LTAs are now incorporated into the Contract Face Sheet. p tag used here for line break

December 01, 2015 - Reviewed and edited (no substantive change) in Q4. p tag used here for line break

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Relevant Regulations and Rules

UNDP Financial Regulations and Rules

Rule 121.04(a), 121.04(a)(i), 121.04(a)(ii), 121.06
UNCITRAL Arbitration Rules
UNCITRAL Conciliation Rules (1980)
Convention on the Privileges and Immunities of the United Nations

Policies

Main Policy

General Considerations of Contracting

DOCX (82.2 KB)

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Related Policies

Procurement Ethics, Fraud and Corrupt Practices

United Nations
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