Sick Leave

Skip to main content

Programme and Operations
Policies and Procedures

Policy Areas
What's new
Index
Glossary

Search

Login

Policy Areas
What's new
Index
Glossary

English

Locations

Policy Areas

Programme and Project Management
Crisis Response
- Standard Operating Procedure for Crisis Response and Recovery
  - Standard Operating Procedure for Crisis Response and Recovery
- Financial Resources for Response
  - Allocation of TRAC 3 Resources for Crisis Engagements
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

Select Language

Programme and Project Management
Crisis Response
Financial Resources Management
Human Resources Management
Procurement
Partnerships
Administrative Services
Accountability
Information and Communications Technology
Security

Programme and Project Management

Programming Standards
Design
Implement
Close
- Close and Transition

Crisis Response

Standard Operating Procedure for Crisis Response and Recovery
- Standard Operating Procedure for Crisis Response and Recovery
Financial Resources for Response
- Allocation of TRAC 3 Resources for Crisis Engagements

Financial Resources Management

Inventory Management
- Inventory Management
Cash Banking and Investment
Financial Closure of Development Projects and Trust Funds
Financial Management and Implementation Modalities
Financial Operations Management
- Corporate Operations and Information Management
- Statutory Financial Reporting
Pipeline and Revenue Management
Expense Management
Resource Planning and Cost Recovery
Working with External Auditors
- Working with External Auditors

Human Resources Management

Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
Separation from Services
- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
Non-Staff
Workforce Management
- Organizational Unit Restructuring
  - Organizational Unit Restructuring
- Performance Management
  - Performance Management and Development
  - Probation upon Appointment

Procurement

Procurement Overview
Procurement Strategy and Planning
- Procurement Forecasting and Delivery
- Transactional Procurement Strategies and Procurement Planning
Requisition
- Requisition and Procurement of Goods, Civil Works and Services
Sourcing of Suppliers
- Sourcing and Market Research
- Vendor Sanctions
Procurement Methods
- Procurement Methods
Innovation, CSO engagement
Solicitation Process
Evaluation of Offers and Pre-award Negotiations
- Evaluation of Offers
- Pre-Award Negotiations
Procurement Review Committees
- Procurement Oversight and Procurement Review Committees
Award and Management of Contract
Construction Works
- Construction Works
Individual Contract
- Individual Contract
Long Term Agreements (LTAs) and Cooperation with UN Entities
- Long Term Agreements (LTAs) and Cooperation with UN Entities

Partnerships

Managing Partnerships
- Managing Partnerships
Private Sector
- Policy on Due Diligence and Partnerships with the Private Sector
- Private Sector Partnerships
Foundations
- Foundations

Administrative Services

Asset Management - Property, Plant and Equipment
Asset Management (Intangible Assets)
- Intangible Assets
Vehicle Management
- Vehicle Management
Lease Management (Premises and Equipment)
Management of Local Presences
- Establishing UNDP-supported presence outside a country office
- Closing a Local Presence
Duty Travel
Corporate Purchasing Card
- Corporate Purchasing Card

Accountability

Accountability System Policy
- Accountability System Policy
Information Disclosure
- Information Disclosure
Internal Control Framework (ICF)
- Internal Control Framework
- Anti-Fraud Policy
Risk Management
- Enterprise Risk Management
- Anti-Money Laundering and Countering the Financing of Terrorism Policy
Business Continuity Management
- Business Continuity Management
Delegation of Authorities
- Delegation of Authorities
- Participation and Role of UNDP Delegates at Major International Conferences and Events
Ethics
Evaluation
- Evaluation Policy
Managing Prescriptive Content
- Managing Prescriptive Content

Information and Communications Technology

ICT Security
ICT Oversight
- Change Control and Release Management Standards
Enterprise Solutions
Global Services
- UNDP ICT Standards

Security

Framework of Accountability for Security
- Framework of Accountability for Security
Security Policy
- Security Policy
Commercial Air Travel Safety
- Commercial Air Travel Safety Guidelines

Home
Human Resources Management
Annual and Special Leave
Types of Leave
Sick Leave

Main navigation

Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
Separation from Services
- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
Non-Staff
Workforce Management
- Organizational Unit Restructuring
  - Organizational Unit Restructuring
- Performance Management
  - Performance Management and Development
  - Probation upon Appointment

Focal Point

Yuichi Kawamoto

Effective Date

22/02/2016

Planned Review Date

30/01/2027

Version

2.0

Latest updates

January 30, 2024 - The Sick Leave policy has been revised to incorporate the relevant changes in UN Staff Rules. In particular, the conversion of approved annual leave days to certified sick leave, for illness during leave, no longer requires a minimum duration of five days (see paragraph 31). p tag used here for line break January 09, 2023 - The policy and procedures have been updated to reflect UN

January 30, 2024 - The Sick Leave policy has been revised to incorporate the relevant changes in UN Staff Rules. In particular, the conversion of approved annual leave days to certified sick leave, for illness during leave, no longer requires a minimum duration of five days (see paragraph 31). p tag used here for line break

January 09, 2023 - The policy and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. p tag used here for line break

December 01, 2014 - Reviewed and edited (minor edit without substantive changes) in 2014. p tag used here for line break

EXPAND

Relevant Regulations and Rules

Staff regulations and staff rules, including provisional staff rules, of the United Nations

This policy implements UN Staff Rule 6.2, UN Staff Rule 5.3, UN Staff Rule 6.7, UN Staff Rule 9.9, UN Staff Rule 6.3 and Appendix D.

Policies

Main Policy

Sick Leave

DOCX (82.93 KB)

Download

Related Policies

Flexible Working Arrangements
Termination of Appointment for Reasons of Health

Procedures

Main Procedures

1

Step

Inform supervisor and leave monitor as soon as possible of absence due to illness/family emergency.

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

Staff member must inform the office immediately that he/she will be absent from the office due to illness/family emergency.

All staff members are expected to familiarize themselves with the sick leave policy and other relevant leave entitlements, and are responsible for providing copies of the required specific documents for attendance recording purposes.

2

Step

Submit request for uncertified sick leave (USL) in Quantum self-service (absence module).

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

Verify uncertified sick leave balance prior to submitting request.

Initiate a leave request in Quantum self-service.

Select “Uncertified Sick Leave” and, depending on the reason, select

(1) ”Uncertified Sick Leave” OR

(2) “Uncertified sick leave/Family Emergency”

Staff members can use a maximum of seven consecutive or cumulative working days for illness (without medical certificate) or family emergencies during the annual leave cycle, i.e., 1 April one year to 31 March the following year.

Record USL in Quantum self-service no later than on the 1st day upon return in the office.

3

Step

Ensure leave is appropriately recorded in Quantum self-service.

Responsible Party

Template/Guideline

Explanatory Notes

The request for uncertified sick leave due to illness is automatically approved in Quantum. Supervisor and leave monitor will be notified of approval. However, if the leave type selected is family emergency, supervisor’s approval is required.

If leave is not recorded in Quantum, supervisor/leave monitor requests the staff member to submit uncertified sick leave in Quantum on the 1st day upon return from leave.

Number of days of uncertified sick leave (illness/family emergency) taken is automatically monitored in Quantum. Staff member will not be allowed to request uncertified sick leave in excess of seven days.

1

Step

Inform supervisor as soon as possible of absence due to injury or illness.

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

Staff member must inform the office immediately that he/she will be absent from the office due to illness or injury.

Staff member must consult his/her treating physician to obtain the required certification for sick leave.

All staff members are expected to familiarize themselves with the sick leave policy and other relevant leave entitlements, and are responsible for providing copies of the required specific documents for attendance recording purposes.

2

Step

Submit certified sick leave (CSL) in Quantum self-service (absence module).

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

Verify sick leave balance prior to submitting request.

Initiate a leave request in Quantum self-service.

Select the appropriate type of leave in Quantum self-service as ”Sick leave/Certified sick leave”

For any absence in excess of uncertified sick leave of more than seven consecutive days and up to 20 cumulative or consecutive days during a 12-month cycle period the staff member must upload the medical certificate/report in Quantum at the time of initiating a certified sick leave request.

Record certified sick leave in Quantum self-service no later than 20 calendar days following the 1st day of the sick leave.

3

Step

Approve certified sick leave in Quantum.

Responsible Party

Template/Guideline

Explanatory Notes

The request is approved in Quantum by the supervisor.

4

Step

Ensure leave is appropriately recorded in Quantum self-service (absence module)

Responsible Party

Template/Guideline

Explanatory Notes

If leave is not recorded in Quantum, supervisor/leave monitor requests the staff member to submit certified sick leave in Quantum self-service no later than 20 calendar days following the 1st day of the sick leave.

Number of sick leave days taken is monitored in Quantum. by the leave monitor.

Leave monitorThe supervisor must bring to attention of the staff members and the HR practitioner when the sick leave is close to 20 working days during a 12-month period and further certification is required from UN Medical Services.

5

Step

Contact UNDP Global Payroll Services (for locally recruited staff) and the respective GSSC HR Associate (for IP)

Responsible Party

Template/Guideline

Explanatory Notes

HR practitioner must submit to UNDP GPS or GSSC respective GSSC associate as appropriate: signed attendance record cards, and an audit of the four-year extended sick leave period under review.

gpsatlashrpayroll@undp.org

1

Step

Inform supervisor as soon as possible of absence due to injury or illness.

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

Staff member must inform the office immediately that he/she will be absent from the office due to illness or injury.

Staff member must consult his/her treating physician to obtain the required certification for sick leave.

All staff members are expected to familiarize themselves with the sick leave policy and other relevant leave entitlements, and are responsible for providing copies of the required specific documents for attendance recording purposes.

2

Step

Responsible Party

HR Business Partner

Template/Guideline

Explanatory Notes

Based on the specific case, OHR will provide advice and guidance on the next steps, including the submission process for Disability benefit cases.

United Nations
Development Programme

Twitter
LinkedIn
Facebook
Instagram
Youtube

About the Portal
Contact Us
Terms of Use