Management of Cash Planning/Forecasting of Cash Flows

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Home
Financial Resources Management
Cash Banking and Investment
Cash Management
Management of Cash Planning/Forecasting of Cash Flows

Main navigation

Inventory Management
- Inventory Management
Cash Banking and Investment
Financial Closure of Development Projects and Trust Funds
Financial Management and Implementation Modalities
Financial Operations Management
- Corporate Operations and Information Management
- Statutory Financial Reporting
Pipeline and Revenue Management
Expense Management
Resource Planning and Cost Recovery
Working with External Auditors
- Working with External Auditors

Focal Point

Sanjeeb Bhattarai

Effective Date

06/08/2019

Planned Review Date

30/06/2027

Version

3.0

Latest updates

December 02, 2024 -

The policy has been updated with the following changes:

Introduction of a new rule of 5% of imprest level added to the current threshold of $50,000 for acceptance of local receipts with the following revised wording: “Country offices (COs) may accept the cumulative of all receipts, up to equivalent USD 50,000 monthly or 5% of their established imprest level, whichever is higher, without prior authority from Treasury, provided the receipt of funds locally will not create or add to an accumulation of non-convertible or convertible bank balances in their local bank accounts.” The higher of the two figures will be the threshold of reporting to Treasury if an exceptional approval from Treasury is required from the CO for accepting loc

December 02, 2024 -

The policy has been updated with the following changes:

Introduction of a new rule of 5% of imprest level added to the current threshold of $50,000 for acceptance of local receipts with the following revised wording: “Country offices (COs) may accept the cumulative of all receipts, up to equivalent USD 50,000 monthly or 5% of their established imprest level, whichever is higher, without prior authority from Treasury, provided the receipt of funds locally will not create or add to an accumulation of non-convertible or convertible bank balances in their local bank accounts.” The higher of the two figures will be the threshold of reporting to Treasury if an exceptional approval from Treasury is required from the CO for accepting local receipts.
Expansion of the scope of currencies to USD and EUR, as long as these are received locally in the country office bank accounts.
Clarification to apply the cost of currency conversion to the respective projects.
Other minor editorial changes.

January 09, 2023 -

The policy and procedures have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

December 06, 2021 -

The Management of Cash Planning/Forecasting of Cash Flows policy is now available in French. To access the document, click on the French language tab.

February 20, 2020 -

The Management of Cash Planning/Forecasting of Cash Flows policy is now available in Spanish. To access the document, click on the Spanish language tab.

December 01, 2015 -

Content reviewed and edited (minor edit without changing substance).

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Relevant Regulations and Rules

UNDP Financial Regulations and Rules

Policies

Main Policy

Management of Cash Planning/Forecasting of Cash Flows

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Related Policies

Handling of Cash and Receipts Treasury

Procedures

Main Procedures

1	Step Determine total available cash for the period. Available Cash equals Opening Balance from bank account + Cash inflows (contributions, investments maturities, fees for services rendered)	Responsible Party Finance Assistant (in Country Office) Treasury Associate (in Headquarters	Template/Guideline	Explanatory Notes Country Offices should minimize local currency balances to that needed for seven days. Minimize idle balances in bank accounts controlled by Headquarters
2	Step Determine total Cash Outflows/Payments (supplier/staff payments, NEX advances and other payments to governments, payments to implementing partners, Non-UNDP related payments on behalf of other UN Agencies, check payments not cleared through bank accounts)	Responsible Party Finance Assistant (in Country Office) Treasury Associate (in Headquarters	Template/Guideline	Explanatory Notes
3	Step Determine Cash Requirements for the period by subtracting total Cash Outflows from Total Available Cash.	Responsible Party	Template/Guideline	Explanatory Notes
4	Step Fund Local Currency Requirements through sale of US Dollars or EURO from respective Zero Balance Account (ZBA). For Country Offices without a ZBA, complicated banking arrangements, or sanction restrictions, direct replenishment should be requested from Treasury.	Responsible Party	Template/Guideline UNDP Country Office Weekly Detailed Cashflow Projection Sheet Download UNDP Country Office Weekly Cash Flow Projection Guide for Country Offices Download	Explanatory Notes UNDP Country Office Weekly Detailed Cashflow Projection Sheet UNDP Country Office Weekly Cash Flow Projection Guide for Country Offices

1

Step

Gather data/information and prepare the cash flow forecast on a regular basis

Responsible Party

Template/Guideline

Explanatory Notes

On a daily basis, staff should ensure that no idle balance or overdraft occurs in the bank account(s)

2

Step

Review cash flow forecast to ensure liquidity and resources are properly managed and to take appropriate actions if there is a red flag

Responsible Party

Template/Guideline

Explanatory Notes

COs can use weekly cash forecast to prepare USD/local currency conversion, to request HQ for replenishment (if the CO does not have a ZBA dollar account), etc.

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