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Policy Areas
- Programme and Project Management
- Crisis Response
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Financial Resources Management
- Inventory Management
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Cash Banking and Investment
- Banking Arrangement
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Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
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Pipeline and Revenue Management
- Regular Resources
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Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
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Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
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Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
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Appointment and Promotion
- Types of Appointment
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Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
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Social Security
- Compensation
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Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
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Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
- Partnerships
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Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
- Accountability
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Information and Communications Technology
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ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
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ICT Security
- Security
Programme and Project Management
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
Recently updated
Recently updated
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The Family Leave policy is technically revised for gender neutralization, alignment with the numbering of the revised UN Staff Regulations and Staff Rules, updated links, improved formatting for clarity, and/or removal of transitional measures, as applicable. |
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The Annual Leave policy is technically revised for gender neutralization, alignment with the numbering of the revised UN Staff Regulations and Staff Rules, updated links, improved formatting for clarity, and/or removal of transitional measures, as applicable. |
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The Sick Leave policy has been revised to incorporate the relevant changes in UN Staff Rules. In particular, the conversion of approved annual leave days to certified sick leave, for illness during leave, no longer requires a minimum duration of five days (see paragraph 31). |
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The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Classification of Posts Job Evaluation (procedures updated) Salaries and Related AllowancesMobility and Hardship (procedures updated)Overtime Compensation (policy updated)Pensionable Remuneration (procedures updated)Salary Advance (policy and procedures updated)Settling-in Grant (policy updated) Appointment and Promotion Interim Roster Rules of Procedure (policy updated)Mobility (procedures updated)Temporar ...
The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.
Classification of Posts
Job Evaluation (procedures updated)
Salaries and Related AllowancesMobility and Hardship (procedures updated)Overtime Compensation (policy updated)Pensionable Remuneration (procedures updated)Salary Advance (policy and procedures updated)Settling-in Grant (policy updated)
Appointment and Promotion
Interim Roster Rules of Procedure (policy updated)Mobility (procedures updated)Temporary Appointment
Annual and Special LeaveAdoption Leave (procedures updated)Annual Leave (policy and procedures updated)Family Leave (policy updated)Maternity Leave (procedures updated)Paternity Leave ( procedures updated)Sick Leave (policy and procedures updated)Special Leave (policy updated)
Social Security
After-Service Health Insurance (ASHI MIP) (procedures updated)After-Service Health Insuranc (ASHI UN) (procedures updated)Dental Insurance_UN NY Cigna Dental Plan (procedures updated)Compensation for Death, Injury or Illness – Appendix D (procedures updated)Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality (procedures updated)Group Life Insurance Plan (GLIP) (procedures updated)Medical Insurance: Medical Insurance Plan (MIP) (procedures updated)Medical Insurance UN NY Aetna Medical Insurance (procedures updated)Medical insurance UN NY Empire Blue Cross PPO Medical Insurance (procedures updated)Medical Insurance UN NY HIP Health Plan (procedures updated)Medical Insurance : UN Worldwide Medical Insurance Plan (procedures updated)
Travel and Removal Expenses
Chartered Medical Evacuation Travel (CMET) (procedures updated)Home leave (procedures updated)Family Visit (procedures updated)Medical Evacuation Travel (procedures updated)
Separation from Services
Mandatory age of separation (procedures updated)
Non-Staff
Fellowship (procedures updated)International Personnel Services Agreement (policy updated)Internship (procedures updated)National Personnel Services Agreement (policy updated)Non-Reimbursable Loan Agreement (procedures updated)Service Contract (policy updated)
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The parental leave policy supersedes UNDP's policies on Maternity Leave, Paternity Leave and Adoption Leave for the administration of parental leave in respect of a child born or adopted on or after 1 January 2023. For a staff member with a child born or adopted on 31 December 2022 or earlier, UNDP's policies on maternity, paternity, and adoption leave will continue to apply until completion of the respective leave entitlement contained in those policies. The parental leave policy provides for a period of 16 weeks of leave for all birth parents, plus an additional period of 10 weeks (for a to ... The parental leave policy supersedes UNDP's policies on Maternity Leave, Paternity Leave and Adoption Leave for the administration of parental leave in respect of a child born or adopted on or after 1 January 2023. For a staff member with a child born or adopted on 31 December 2022 or earlier, UNDP's policies on maternity, paternity, and adoption leave will continue to apply until completion of the respective leave entitlement contained in those policies. The parental leave policy provides for a period of 16 weeks of leave for all birth parents, plus an additional period of 10 weeks (for a total of 26 weeks) for gestational birth parents (consisting of a pre and post-natal leave period). This replaces the previous allocation of 16 weeks for maternity leave, 4 or 8 weeks for paternity leave, and 8 weeks for adoption leave. UNDP's policies on maternity, paternity, and adoption leave are valid until 31 December 2023 and will be retired thereafter. EXPAND
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- The Annual leave policy has been amended to guide staff on the principles underpinning their annual leave entitlement and to gender neutralize the policy in accordance with UNDP’s Gender Strategy policy. More specifically:Staff members are encouraged to take at least half of the annual leave they are entitled to in each year and to take it in a reasonable period of continuous annual leave;The policy has been updated to reflect that staff can now take seven uncertified sick leave days continuously; andThe policy has been updated to reflect the fact that staff who are able to do so are ex ...
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The Annual Leave policy is now available in French. To access the document, click on the French language tab. |
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Paragraphs 16 and 22 of the Special Leave policy were updated to clarify that special leave for purposes of external employment will be approved only if it is deemed in UNDP's interest and to reinforce that this cannot exceed 24 months in duration. Where external employment is approved for purposes of accompanying a UNDP spouse reassigned to a duty station by UNDP, the time limit is extended to 60 months. |
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The policy update includes editoral changes to provide clarity, align with the terminology reflected in the UN Staff Regulations anad Rules as well as the Gender Parity Strategy, and to include the decisions approved by the Administrator related to the Gender Steering and Implementation Committee (GSIC) initiatives. Service credit for entitlement accrual 50. All accrued annual leave must be exhausted prior to starting SLWOP, except in the case of SLWOP granted for military service as per staff rule 5.3 (c), for technical assignment as per staff rule 5.3 (b) or SLWOP following an ... The policy update includes editoral changes to provide clarity, align with the terminology reflected in the UN Staff Regulations anad Rules as well as the Gender Parity Strategy, and to include the decisions approved by the Administrator related to the Gender Steering and Implementation Committee (GSIC) initiatives. Service credit for entitlement accrual 50. All accrued annual leave must be exhausted prior to starting SLWOP, except in the case of SLWOP granted for military service as per staff rule 5.3 (c), for technical assignment as per staff rule 5.3 (b) or SLWOP following any of the parental leave entitlements, or as per paragraph 11 (k), SLWOP granted to locally recruited staff members for UNV assignments. Visa status 54. Visas which a staff member has been granted on the basis of their employment with the Organization pertain to active service. A staff member’s authorized stay in the United States expires automatically upon separation from service (which includes entry into special leave with or without pay of more than 30 days) or transfer to a duty station outside the United States, even if the G-4 visa stamped in the passport indicates that it is valid beyond the separation or transfer date. If a staff member on special leave wishes to remain in the duty station for study purposes, for instance, the staff member is responsible for obtaining the requisite visa. UNDP will not sponsor or support any such applications and will abide by its obligations towards the host country. Separation from service after special leave without pay 62. If the staff member has not identified or accepted a suitable placement at the expiry of SLWOP or its extension(s), they will be separated from service in accordance with the UN Staff Regulations and Rules or the terms specified in the letter granting the approval for SLWOP. Implementation 67. Upon approval of any type of special leave, a communication to the staff member to this effect stating the terms of the leave and administrative formalities (together with a copy of this policy) is prepared by the respective HR contact in UNDP, and should include the following information: d) Confirmation that all accrued annual leave to date will be exhausted prior to commencing special leave (with or without pay) except for reasons mentioned under paragraphs 49 and 50 EXPAND
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