Maternity Leave

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Home
Human Resources Management
Annual and Special Leave
Types of Leave
Maternity Leave

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Duties, Obligations and Privileges
- Standards of Conduct
  - UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
- Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  - Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
Classification of Posts
- Job Evaluation
Salaries and Related Allowances
Appointment and Promotion
Annual and Special Leave
Social Security
Travel and Removal Expenses
- Entitlement Travel
- Relocation Shipment
  - Relocation Shipment
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- Entitlements upon Separation
- Types of Separation
Disciplinary Measures and Appeals
- UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
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- Performance Management
  - Performance Management and Development
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Focal Point

Irina Stavenscaia, James Hanneman

Effective Date

01/07/2009

Planned Review Date

31/12/2023

Version

2.0

Latest updates

January 09, 2023 - The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

January 01, 2023 - A Parental Leave policy has been issued which supersedes UNDP's policy on maternity leave for the administration of parental leave in respect of a child born or adopted on or after 1 January 2023. For a staff member with a child born or adopted on 31 December 2022 or earlier, UNDP's policy on maternity leave will continue to apply until completion of the respective leave entitlement contained in this policy. The maternity leave policy is valid un

January 09, 2023 - The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

January 01, 2023 - A Parental Leave policy has been issued which supersedes UNDP's policy on maternity leave for the administration of parental leave in respect of a child born or adopted on or after 1 January 2023. For a staff member with a child born or adopted on 31 December 2022 or earlier, UNDP's policy on maternity leave will continue to apply until completion of the respective leave entitlement contained in this policy. The maternity leave policy is valid until 31 December 2023 and will be retired thereafter.

May 30, 2019 - All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality.In addition, the following paragraphs are updated:Pre-Delivery Period6. In the interest of safeguarding the health and safety of staff members serving in duty stations with the hardship classification D and E, an additional period of Special Leave with Full Pay, up to a maximum of two months before the commencement of their maternity leave, is provided.Flexible working arrangements23. To ensure adequate child care and bonding with a newly born child, following Maternity Leave, as a general rule, requests for extended leave (either annual or unpaid) up to 6 months and flexible working arrangements should be granted. e.g. Instead of taking six weeks of full-time annual leave and/or special leave without pay following Maternity Leave, the staff member may request half-time annual leave over a 12-week period, combined with half-time work and/or special leave without pay. The staff member may choose the best option available that is suitable to their needs. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.24. If a staff member requests a special leave without pay in conjunction with Maternity Leave, they will not be required to exhaust their accrued annual leave before the commencement of special leave without pay.

June 26, 2015 - Change in procedure to reflect implementation of e-services in 2011 (Sections Procedures and Roles and Responsibilities).

October 14, 2013 - Alignment of Annual Leave with UN Staff Rule 6.3(d). (Para. 2.1, Annual Leave) Reviewed and edited (minor edit without substantive changes) in 2014

EXPAND

Relevant Regulations and Rules

Staff regulations and staff rules, including provisional staff rules, of the United Nations

This policy implements UN Staff Regulation 6.2 and UN Staff Rule 6.3
Administrative instruction Family leave, maternity leave and paternity leave (ST/AI/2005/2)

Policies

Main Policy

Maternity Leave

DOCX (94.27 KB)

View Download

Procedures

Main Procedures

1

Steps

Initiate request through Quantum self-service at least three months in advance of the expected delivery date

Responsible Party

Staff member

Template/Guideline

Explanatory Notes

1. Requests for maternity leave must be accompanied by a certificate from a licensed medical practitioner or midwife attesting to the pregnancy and expected delivery date

2. Requests should be submitted to:

a) Quantum self service, or

b) Staff member without access to Quantum self service applies for maternity leave off-line in writing for approval by their supervisor and submitted to:

The local HR focal point - if stationed outside New York; or
BES/SAS for all IPs and GS staff - if stationed in New York

c) Such records must be kept on file

3. The staff member's supervisor to approve the request form

4. If the staff member is requesting permission to work from the sixth through the third week preceding the expected delivery date, she must submit a separate medical certificate which attests to her fitness to work during that period

5. If a period of less than six weeks of pre-delivery leave has been granted, and it later becomes apparent that the staff member is not fit to continue to work for any reason, the matter must be referred to the following party:

To the UNMSD (DHMOSH) - if stationed in New York;
To the United Nations Office at Geneva Headquarters Joint Medical Service - if stationed in Geneva;
To the United Nations Clinic - if stationed Addis Ababa, Bangkok, Beirut, Nairobi and Santiago;
To the UNMSD (DHMOSH) - if stationed anywhere else;

6. Where appropriate, submissions may be made by fax: +01 (212) 963-4925 or by pouch to:

Medical Director
United Nations Medical Services Division
Room S-0564
United Nations
New York, NY 10017
United States of America

7. The staff member will be required to commence her pre-delivery leave immediately after the UNMSD or an authorized medical facility determines that the staff member is not fit to continue to work.

2

Steps

Notify the OHR Copenhagen HR associate serving the duty station of the starting date of pre-natal leave and expected delivery date

Responsible Party

HR Administrator,

Operations Manager

Template/Guideline

Explanatory Notes

For international staff members stationed in and outside New York under the United Nations Staff Regulations and Staff Rules and local staff stationed at HQ duty stations

3

Steps

Add job action/ reason transaction for staff member in Quantum

Responsible Party

HR Focal Point

Template/Guideline

Explanatory Notes

For international staff members stationed in and outside New York under the UN Staff Regulations and Staff Rules and local staff stationed at HQ duty stations

4

Steps

Record absence in attendance in Quantum self-service

Responsible Party

HR Focal Point,

Employee self-service

Template/Guideline

Explanatory Notes

Leave is recorded as maternity leave

United Nations
Development Programme

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