Recently updated

Accounts Payable

20 January 2025

The Accounts Payable procedure has been updated to reflect that procedures for accounts payable (AP) invoice processing in Quantum have been revised to ensure accurate accounting, budget management, and programmatic reporting. Users will now populate only the invoice date field, while Quantum will automatically derive other dates. These changes will apply to invoices with an accounting date of 1 January 2025 or later.

Accounts Payable

30 May 2024

Expense Management

The Accounts Payable policy has been updated to align with the requirements of the Procurement Methods policy on micro-purchasing (purchases below $5,000). These purchases now require a PO in line with the requirements stipulated in Procurement Methods Policy (paragraphs 18 - 23).

Prepayments

13 December 2023

Expense Management

The Prepayments policy and the Create Prepayment procedure have been updated to reflect the recent technical solution in Quantum which has resolved double encumbrance of resources in the processing of prepayments.

Purchase Orders (Obligations, Maintenance and Closure)

9 June 2023

Expense Management

The policy and the procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Raising E-requisitions

9 June 2023

Expense Management

The policy and the procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Accounts Payable

4 May 2023

Expense Management

The policy and the procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Supplier Management

19 April 2023

Expense Management

The policy has been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets

19 April 2023

Expense Management

The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Receipt of Goods, Services and Works

16 March 2023

Expense Management

This policy overrides the previous policies on receipt of services, receipt of goods and application of Incoterms, receipt of goods DAP and application of Incoterms, receipt of goods FOB and application of Incoterms and receipt of works. This policy and its procedures are aligned with UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system

Quantum Financial Closure Instructions

17 January 2023

Expense Management

The policy and procedures have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security