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Locations
Policy Areas
- Programme and Project Management
- Crisis Response
-
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
-
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
-
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
- Partnerships
-
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
- Accountability
-
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
-
ICT Security
- Security
Programme and Project Management
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
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The Daily Subsistance Allowance (DSA) policy is now available in French. To access the document, click on the French language tab. |
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Paragraph 31 of the policy has been updated to link to the DSA guidance for detail assignments per the Guidelines on Detail Assignments under the Recruitment and Selection policy, Human Resources Management. |
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The POPP subprocess for DSA (para 31 c) reflects the elimination of AI issuance and the abolishment of IC’s on the topic. Specifically, the special DSA rates for NYC, GVA, and VIE which are available in the ICSC circular and no longer promulgated through an AI.
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The policy has been updated to reflect the replacement of the schedule in ST/IC/2015/25 with revised rates for the daily subsistence allowance in New York, Geneva and Vienna: 31 c) After 120 days, normally at 60 percent of the first-60-days rate. The after-120-days DSA rates for New York, Geneva and Vienna, are published separately in the annex to UN circular ST/IC/2017/20. |
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A full review and revision of duty travel policies and procedures include the following changes: 1. Official air travel will be provided through purchasing the lowest fare in the applicable class of service, including restricted and non-refundable fares. Any changes or cancellations could require the re-purchasing of tickets, so travel plans should be confirmed prior to issuing tickets. 2. Tickets may be purchased for travel at any time during the travel day based upon business requirements, replacing the present practice of ticketing fares between the hours of 9 am to 9 pm. If security rest ...
A full review and revision of duty travel policies and procedures include the following changes:
1. Official air travel will be provided through purchasing the lowest fare in the applicable class of service, including restricted and non-refundable fares. Any changes or cancellations could require the re-purchasing of tickets, so travel plans should be confirmed prior to issuing tickets.
2. Tickets may be purchased for travel at any time during the travel day based upon business requirements, replacing the present practice of ticketing fares between the hours of 9 am to 9 pm. If security restrictions exist they will be communicated to the traveler by UNDSS during the travel security clearance process. If the office deems they are unable to arrange appropriate transportation or are unable to address the staff member’s personal security concerns due to the timing or flight arrival or departure, an exception must documented (e.g. TR at HQ) and approved by an authorizing official.
3. Eliminate cabin class downgrading for the purpose of personal side trips.
4. Leverage economies of scale: For groups of 20 or more, offices are required to secure preferential rates for participant’s hotel accommodation. The benefits will be passed on to UNDP by establishing an ad-hoc DSA rate. Heads of Bureau shall review the location selection process and authorize the most economical option, including transportation, DSA and facilities costs.
5. Minimize the need for travel by requiring senior management approval for delegations of two or more staff in a similar substantive role, per Bureau, to participate in UN meetings, including for delegations led by ASG and above.
6. Strongly encourage the early purchase of tickets at least 21 days prior to travel to secure cheaper fares, and strongly discourage itinerary changes that result in change fees and higher airfares.
7. Consider Travel Alternatives/Go Green by a) strongly encouraging the use of virtual technology as a means of communication, and require the certification by managers that there are no alternative means which are feasible to meet the objectives of the proposed travel; b) strongly encouraging the use of public transport when the duration of the journey is less than five hours (e.g., train) when it results in cost savings; c) applying provisions of the sustainable procurement policy, when finalized, to the procurement of conference and hotel facilities for UNDP conferences; and d) encouraging staff to stay at “green” hotels, e.g. through local arrangement of corporate preferential rates in frequent destinations.
8. Withdraw the entitlement for overnight DSA while traveling on a plane, and commence paying DSA from the time that the traveler arrives at the destination. Early check-in fees are reimbursable for overnight fliers, up to a maximum of 50% of the applicable DSA rate for the location.
9. Reduce transit time currently included in determining business class entitlement from four hours to two hours.
10. Establish economy class as the mode of travel for learning and personal development, irrespective of the duration of the journey
11. For staff at the ASG level, provide economy class travel for journeys of four hours or less within the same continent (excluding overnight travel when the traveler must work upon arrival).
12. Provide 100% travel advance for SC holders up to a maximum of one month’s travel entitlements, provided the value of the advance does not exceed the remaining value of the SC contract. If the travel entitlement exceeds the value of the SC contract, 80% will be paid in advance.
13. Abolish the payment of terminal allowance when transportation is provided to the traveler.
14. Limit reimbursement for costs relating to obtaining a national passport to local staff required to travel outside of the country on official business travel.
15. Eliminate the requirement for purchase orders for business travel for Country Offices and Other Units Outside of HQ in New York.
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