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Disbursing Funds (Making Payments) | Prepayments | Regular Maintenance Accounts Payable | Refunds to Donors | Financial Statements | Record Retention, Data Security and Contingency | Certified Financial Reports | Maintenance and Usage of Chart of Accounts | Core Contributions | Non-Core Contributions | Revenue Management for Joint Programming | US Letter of Credit (LOC) Agreements | Accounts Receivable | Government Contribution to Local Office Costs (GLOC) from LIC and MIC | Inventory Management | Designation and Responsibilities of Signatories | Establishment and Use of Electronic Banking Systems | Opening and Closing of Bank Accounts | Cash Operations | Petty Cash Fund for Management Project (PCF) | Project Cash Advance (PCA) | Project Cash on Hand for DIM Projects (PCH) | Bank Account Reconciliation | Management of Cash Planning/Forecasting of Cash Flows | Management of Zero-Balance Account System | UNFCU Share Account Management | Supplier Banking Information Set-up for IBAN | Electronic Funds Transfer Standards | Management of Petty Cash | Handling of Cash and Receipts Treasury | Project Petty Cash Fund (PPCF) | GMS Fee Set-up and Collection | Universal Price List (UPL) and Local Price List (LPL) | Multiple Funding Lines for Positions | Use of UPL and LPL | Harmonized Conceptual Funding Framework and Cost Recovery Methodology | Cost Recovery from Other Resources - GMS | Expenditure of Income Accrued from Cost Recovery | Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) | Planning and Paying for Delivery Enabling Services to Projects | Service Clearing Account (SCA): Charging, Billing and Fee Collection | UN Agency Services | Pass-Through Fund Management: UNDP as a Participating UN Organization | Parallel Fund Management | Pass-Through Fund Management: UNDP as a Participating UN Organization | Pass-Through Management: UNDP as Administrative Agent (AA) | Pooled Fund Management

Disbursing Funds (Making Payments) | Prepayments | Regular Maintenance Accounts Payable | Refunds to Donors | Financial Statements | Record Retention, Data Security and Contingency | Certified Financial Reports | Maintenance and Usage of Chart of Accounts | Core Contributions | Non-Core Contributions | Revenue Management for Joint Programming | US Letter of Credit (LOC) Agreements | Accounts Receivable | Government Contribution to Local Office Costs (GLOC) from LIC and MIC | Inventory Management | Designation and Responsibilities of Signatories | Establishment and Use of Electronic Banking Systems | Opening and Closing of Bank Accounts | Cash Operations | Petty Cash Fund for Management Project (PCF) | Project Cash Advance (PCA) | Project Cash on Hand for DIM Projects (PCH) | Bank Account Reconciliation | Management of Cash Planning/Forecasting of Cash Flows | Management of Zero-Balance Account System | UNFCU Share Account Management | Supplier Banking Information Set-up for IBAN | Electronic Funds Transfer Standards | Management of Petty Cash | Handling of Cash and Receipts Treasury | Project Petty Cash Fund (PPCF) | GMS Fee Set-up and Collection | Universal Price List (UPL) and Local Price List (LPL) | Multiple Funding Lines for Positions | Use of UPL and LPL | Harmonized Conceptual Funding Framework and Cost Recovery Methodology | Cost Recovery from Other Resources - GMS | Expenditure of Income Accrued from Cost Recovery | Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) | Planning and Paying for Delivery Enabling Services to Projects | Service Clearing Account (SCA): Charging, Billing and Fee Collection | UN Agency Services | Pass-Through Fund Management: UNDP as a Participating UN Organization | Parallel Fund Management | Pass-Through Fund Management: UNDP as a Participating UN Organization | Pass-Through Management: UNDP as Administrative Agent (AA) | Pooled Fund Management

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9 January 2023

The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Expense Management Disbursing Funds (Making Payments) (policy and procedures)Prepayments (policy and procedures)Regular Maintenance Accounts Payable (policy and procedures) Financial Closure of Development Projects and Trust FundsRefunds to Donors (policy only) Financial Operations ManagementFinancial Statements (policy only)Record Retention, Data Security and Contingency (policy only)Certified Financial ...

The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Expense Management Disbursing Funds (Making Payments) (policy and procedures)Prepayments (policy and procedures)Regular Maintenance Accounts Payable (policy and procedures) Financial Closure of Development Projects and Trust FundsRefunds to Donors (policy only) Financial Operations ManagementFinancial Statements (policy only)Record Retention, Data Security and Contingency (policy only)Certified Financial Reports (policy only)Maintenance and usage of Chart of Accounts (policy and procedures) Pipeline and Revenue ManagementCore Contributions (policy and procedures)Non-Core Contributions (policy and procedures)Revenue Management for Joint Programming (policy only)US Letter of Credit (LOC) Agreements (policy and procedures)Accounts Receivable (policy only)Government Contribution to Local Office Costs (GLOC) from LIC and MIC (policy and procedures) Inventory Management Inventory Management (policy and procedures) Cash Banking and InvestmentDesignation and Responsibilities of Signatories (policy and procedures)Establishment and Use of Electronic Banking Systems (policy and procedures)Opening and Closing of Bank Accounts (policy and procedures)Cash Operations (policy only)Petty Cash Fund for Management Project (PCF) (policy and procedures)Project Cash Advance (PCA) (policy and procedures)Project Cash on Hand for DIM Projects (PCH) (policy only)Bank Account Reconciliation (policy and procedures)Management of Cash Planning/Forecasting of Cash Flows (policy and procedures)Management of Zero-Balance Account System (procedures only)UNFCU Share Account Management (policy and procedures)Supplier Banking Information Set-up for IBAN (procedures only)Electronic Funds Transfer Standards (policy only in ICT section)Management of Petty Cash (policy only) Handling of Cash and Receipts Treasury (policy and procedures)Project Petty Cash Fund (PPCF) (policy and procedures) Resource Planning and Cost RecoveryGMS Fee Set-up and CollectionUniversal Price List (UPL) and Local Price List (LPL) (policy and procedures)Multiple Funding Lines for Positions (policy and procedures)Use of UPL and LPL (policy and procedures)Harmonized Conceptual Funding Framework and Cost Recovery MethodologyCost Recovery from Other Resources - GMSExpenditure of Income Accrued from Cost RecoveryGovernment Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)Planning and Paying for Delivery Enabling Services to Projects (procedures only)Service Clearance Account (SCA), Charging, Billing and Fee Collection (policy and procedures)UN Agency Services (policy and procedures) Financial Management and Implementation ModalitiesPass-Through Fund Management: UNDP as a Participating UN Organization (policy only)Parallel Fund Management (policy only)Pass-Through Fund Management: UNDP as a Participating UN Organization (policy only)Pass-Through Management: UNDP as Administrative Agent (AA) (policy only)Pooled Fund Management (policy and procedures)

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Inventory Management

23 August 2021

Inventory Management

The Inventory Management policy is now available in French. To access the document, click on the French language tab.

Inventory Management | Purchase Orders (Obligations, Maintenance and Closure) | Combined Delivery Report (CDR)

Inventory Management | Purchase Orders (Obligations, Maintenance and Closure) | Combined Delivery Report (CDR)

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27 March 2020

Inventory Management | Expense Management | National Implementation (NIM) Finances and NGO Implementation Finances

The International Commercial Terms (INCOTERMS) 2020 has been linked in the following policies and/or procedures: 1. Inventory Management policy (Clause 10 and 11). 2. Receipt of Services procedure table (Step one). 3.Purchase Order (Commitments, Maintenance and Closure) procedure table (Steps two and eight). 4.Combined Delivery Reportprocedure table [Step one]. 5.Receipt of Goods and Application of Incoterms policy (Clause three). 6.Receipt of Goods DAP and Application of Incoterms policy and procedure table (Clauses one & two and step eight). 7.Receipt of Goods FOB and Application of Incot ...

The International Commercial Terms (INCOTERMS) 2020 has been linked in the following policies and/or procedures: 1. Inventory Management policy (Clause 10 and 11). 2. Receipt of Services procedure table (Step one). 3.Purchase Order (Commitments, Maintenance and Closure) procedure table (Steps two and eight). 4.Combined Delivery Reportprocedure table [Step one]. 5.Receipt of Goods and Application of Incoterms policy (Clause three). 6.Receipt of Goods DAP and Application of Incoterms policy and procedure table (Clauses one & two and step eight). 7.Receipt of Goods FOB and Application of Incoterms policy and procedure table (Clause one and step seven). Differences between Incoterms 2010 and 2020:The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.The costs now appear centralized in A9/B9 of each Incoterms rule.CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.

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Inventory Management | Designation and Responsibilities of Signatories | Opening and Closing of Bank Accounts | Procurement of Banking Services | Management of Cash Planning/Forecasting of Cash Flows | Management of Cash in Crisis or Emergency Situations | Bank Account Reconciliation | Safe Management | Management of Petty Cash | Petty Cash Fund for Management Project (PCF)

Inventory Management | Designation and Responsibilities of Signatories | Opening and Closing of Bank Accounts | Procurement of Banking Services | Management of Cash Planning/Forecasting of Cash Flows | Management of Cash in Crisis or Emergency Situations | Bank Account Reconciliation | Safe Management | Management of Petty Cash | Petty Cash Fund for Management Project (PCF)

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20 February 2020

Inventory Management | Banking Arrangement | Cash Management | Cash Arrangement

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:Inventory ManagementDesignation and Responsibilities of SignatoriesOpening and Closing of Bank Accounts (procedures have also been published in Spanish)Procurement of Banking ServicesManagement of Cash Planning/Forecasting of Cash FlowsManagement of Cash in Crisis or Emergency SituationsBank Account ReconciliationSafe ManagementManagement of Petty Cash Petty Cash Fund for Management (PCF)

Inventory Management

13 July 2018

Inventory Management

The latest Inventory Management procedure updates reflect the current inventory counts practice, which changed from a quarterly to a semi-annual occurrence.

Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

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