| United Nations Development Programme

1.0

Step

The Regional Bureau, in collaboration with the country office, prepares a note that the Administrator submits to the Executive Board giving reasons for requesting suspension of the programme, and proposes management arrangements for continued assistance to the country.

Responsible Party

Regional Bureau Director

Template/Guideline

Explanatory Notes

The note should also explain the implications for harmonized programme periods, and the related consultations that have taken place within the UN country team (including, for example, a programme criticality assessment). In the note, the Administrator may seek authority from the Executive Board to approve assistance on a project-by-project basis until the situation permits a return to normal operations.

Programme suspension note forthcoming.

2.0

Step

The Regional Bureau presents the note to the Associate Administrator through the BPPS Effectiveness Group for review and clearance for submission to the Executive Board for approval.

Responsible Party

Regional Bureau Director

Template/Guideline

Explanatory Notes

Step

Manage approver roles in Quantum.

Responsible Party

Business Unit

Template/Guideline

Manage approver roles in Quantum - UNall

Explanatory Notes

Step

Quantum/UNall user guides and videos. UNDP users and vendors.

Responsible Party

Template/Guideline

Quantum Procurement Step-by-Step Guide

Quantum Procurement

Explanatory Notes

1	Step Inform supervisor as soon as possible of absence due to injury or illness.	Responsible Party Staff member	Template/Guideline	Explanatory Notes Staff member must inform the office immediately that he/she will be absent from the office due to illness or injury. Staff member must consult his/her treating physician to obtain the required certification for sick leave. All staff members are expected to familiarize themselves with the sick leave policy and other relevant leave entitlements, and are responsible for providing copies of the required specific documents for attendance recording purposes.
2	Step Submit certified sick leave (CSL) in Quantum self-service (absence module).	Responsible Party Staff member	Template/Guideline	Explanatory Notes Verify sick leave balance prior to submitting request. Initiate a leave request in Quantum self-service. Select the appropriate type of leave in Quantum self-service as ”Sick leave/Certified sick leave” For any absence in excess of uncertified sick leave of more than seven consecutive days and up to 20 cumulative or consecutive days during a 12-month cycle period the staff member must upload the medical certificate/report in Quantum at the time of initiating a certified sick leave request. Record certified sick leave in Quantum self-service no later than 20 calendar days following the 1st day of the sick leave.
3	Step Approve certified sick leave in Quantum.	Responsible Party	Template/Guideline	Explanatory Notes The request is approved in Quantum by the supervisor.
4	Step Ensure leave is appropriately recorded in Quantum self-service (absence module)	Responsible Party	Template/Guideline	Explanatory Notes If leave is not recorded in Quantum, supervisor/leave monitor requests the staff member to submit certified sick leave in Quantum self-service no later than 20 calendar days following the 1st day of the sick leave. Number of sick leave days taken is monitored in Quantum. by the leave monitor. Leave monitorThe supervisor must bring to attention of the staff members and the HR practitioner when the sick leave is close to 20 working days during a 12-month period and further certification is required from UN Medical Services.
5	Step Contact UNDP Global Payroll Services (for locally recruited staff) and the respective GSSC HR Associate (for IP)	Responsible Party	Template/Guideline	Explanatory Notes HR practitioner must submit to UNDP GPS or GSSC respective GSSC associate as appropriate: signed attendance record cards, and an audit of the four-year extended sick leave period under review. gpsatlashrpayroll@undp.org

1.0

Step

Establish grant selection committee (if different from project board and/or portfolio board).

Responsible Party

Project Developer and/or Portfolio Developer

Template/Guideline

Low Value Grants Operational Guidance

Explanatory Notes

Low Value Grants Operational Guidance

2.0

Step

Define grant selection criteria.

Responsible Party

Project Developer and/or Portfolio Developer

Template/Guideline

Explanatory Notes

Note that grant selection criteria are often determined or influenced by the funding source.

Low Value Grants Operational Guidance.

2.1 OPT

Step

Conduct specific implementing partner capacity assessment for on-granting in line with the selection criteria.

Responsible Party

Project Developer and/or Portfolio Developer

Template/Guideline

The PCAT tool is a macro excel file which contains macros. To complete the download of the PCAT, please follow the quick guide under the explanatory notes.

Partner Capacity Assessment tool

Explanatory Notes

The partner capacity assessment tool has a worksheet for on-granting, which is enabled only when on-granting is used. (Quick Guide to Downloading the PCAT).

3.0

Step

Solicit grant proposals in line with the project document and/or portfolio document.

Responsible Party

Project Manager

Template/Guideline

Self Certification (Programming Entities)

Explanatory Notes

Both the overall project and/or portfolio purpose and the grant selection criteria should be referenced.

Low Value Grants Operational Guidance

Grant proposals to include the signed Self Certification (Programming Entities)

4.0

Step

Selection of grantees and award of grants.

Responsible Party

Grant selection committee or project board and/or portfolio board

Template/Guideline

Low Value Grant agreement

Partner Capacity Assessment Tool

Explanatory Notes

The process of selection is described in the terms of reference of the grant selection committee.

Low Value Grants Operational Guidance

Grantees’ capacities are assessed through the Partner Capacity Assessment Tool, which assesses the grantee management and other capacities. The PCAT is completed for low value grants. (Quick Guide to Downloadingthe PCAT).

1.0	Step Revisions are captured in a revised multi-year workplan or project document.	Responsible Party Project Manager	Template/Guideline Guidance and Procedures for GEF Project Revisions During Project Implementation (1681) RBM guidance on Manage Change in Project	Explanatory Notes Consider using the RBM Guidance to improve the way that projects manage change.
2.0	Step A revised project document must be quality assured and the risk register updated, including an updated SESP.	Responsible Party UNDP Programme Officer	Template/Guideline Corporate Planning System Project QA - Design and Appraisal	Explanatory Notes See Quality Standards for Programming. See Social and Environmental Standards. See Social and Environmental Screening Procedure.
3.0	Step Revisions that entail a substantive change to the project’s approach or are above the agreed level of tolerance are reviewed and agreed by the project board and donor, UN pooled fund steering committee or vertical funds as relevant.	Responsible Party	Template/Guideline Guidance and Procedures for GEF Project Revisions During Project Implementation	Explanatory Notes UNSDG Standard Memorandum of Understanding for Multi-Donor Trust Funds, One Funds and UNSDG \| Guidance Note on a New Generation of Joint Programmes. Find other UNSDG MOUs at UNSDG legal templates & guidance for pooled funds. For GEF Projects, see guidance and procedures on the internal and external approvals required when making project revisions during project implementation. For GCF Projects, please see the GCF policy on restructuring and cancellation.
3.0 ALT	Step Project extensions for GEF and GCF projects	Responsible Party Resident Representative	Template/Guideline	Explanatory Notes Project Extension Guidance for GEF Projects Project Extension Guidance for GCF Projects SOP for the development of UNDP management actions for Vertical Fund projects escalated for action to the Executive Coordinator Environmental Finance For GEF financed projects, the RACI (Roles, Accountability, Consult and Inform) matrix is helpful guidance in defining the roles and accountability of project oversight.
4.0	Step Sign revised project document (original signatories)	Responsible Party Programme Manager/ Resident Representative	Template/Guideline Project document revision cover page	Explanatory Notes
5.0	Step Standard Operating Procedures to manage GEF/GCF/AF project risks escalated to the Executive Coordinator – Environmental Finance.	Responsible Party Executive Coordinator – Environmental Finance, RR	Template/Guideline SOP for the development of UNDP management actions for Vertical Fund projects escalated for action to the Executive Coordinator Environmental Finance	Explanatory Notes

1.0

Step

Identify pipeline concept and mobilize partners.

Responsible Party

UNDP Programme Officer

Template/Guideline

Quantum Project Creation Process Overview

Project Management Initiation Plan Template

Project & Portfolio Management Quantum

Optional Concept Note for UNDP Projects:

Concept Note Template: UNDP Internal Review and Clearance Process

Required Concept Note for Green Climate Fund (GCF) Projects:

Concept Note Template: Green Climate Fund (GCF) Projects

Required Concept Note for Global Environmental Facility (GEF) Projects:

Project Identification Form (PIF)

Explanatory Notes

Identify new pipeline concepts by analysing gaps in the programme’s theory of change that are not already being addressed.

Funding and collaborating partners and potential stakeholders must be identified and consulted as early as feasible, ensuring a wide range of partners (international financial institutions, civil society, private sector, etc.)

A concept note may be helpful to articulate ideas for particularly complex projects or to obtain early support from partners. The proposed content can include: output(s) and linkage to CP outcome(s); approach, method and capacity development strategies; stakeholder analysis; potential implementing partner; potential main financing partner(s); and indicative funding requirements.

For GCF projects a Concept Note is required, and for GEF Projects this concept note is called a PIF.

Create a new pipeline linked to the programme and Strategic Plan in the corporate planning system. If a new programme output will be needed to respond to the development need, make a note to discuss in the next Programme Steering Committee meeting.

System action points:

Create a project proposal in the corporate planning system, generating a project number with one or more linked outputs; link the proposal to the programme tree (country programme document output).

*If the project is part of a portfolio, it will share the project number with other projects in the portfolio. A project budget is reflected in one or more output IDs. An output ID can only reflect the budget from one project with one implementing partner.

*If a decision is taken not to continue with the proposal, record this decision in the corporate planning system to close the proposal.

1.1 ALT

Step

For Environmental and Climate Vertical Fund Projects (those supported by the GEF, GCF, Adaptation Fund and other vertical funds), conduct an initial screening and assessment to determine if the conditions and criteria for accepting government requests for programming are met.

Responsible Party

Project Manager

Template/Guideline

One-stop-shop link to all environmental vertical fund (GEF and GCF) templates, procedures and policies

GEF Project Origination and Pre-Investment Screening Committee (PISC) Phase – SOPs and Guidance

PISC Template and Guiding Questions

Execution Support SOPs for GEF projects

GEF RACI (Responsible, Accountable, Consulted and Informed) for NIM projects.

GCF RACI (Responsible, Accountable, Consulted and Informed) for NIM projects

Explanatory Notes

Note that additional quality assurance must be provided by the BPPS/Vertical Fund Hub for GEF and GCF projects as outlined in the RACI.

2.0

Step

Appoint a developer to formulate the project

Responsible Party

Template/Guideline

Explanatory Notes

2.1

Step

If an implementing partner needs to be selected prior to developing the project document, see Select Implementing Partners

Otherwise, select an implementing partner at the appropriate time

Responsible Party

UNDP Programme Officer

Template/Guideline

Explanatory Notes

2.2 OPT

Step

Develop initiation plan (if applicable)

Responsible Party

UNDP Programme Officer

Template/Guideline

Initiation plan template

GEF Project Preparation Grant Total Budget Work Plan template

Adaptation Fund Project Formulation Grants (PFG) Total Budget Work Plan

SOPs and Guidance for GEF PIF and PPG Phase

SOPs and Guidance for Adaptation Fund Projects

Explanatory Notes

For GEF Project Preparation Grant (PPG) projects, the signed PPG Delegation of Authority (DOA), including the annexed PPG Total Budget Workplan, constitutes the equivalent of the corporate Project Initiation Plan for the PPG phase, serving as the formal authorization for initiating PPG activities. The same process is followed for Adaptation Fund Project Formulation Grant (PFG) projects.

3.0

Step

Develop a project document that adheres to UNDP quality standards and partner requirements

Responsible Party

UNDP Programme Officer

Template/Guideline

Project Document Template

GEF Project Document Template

GCF Project Document Template

Adaptation Fund Project Document Template

Guidance on Governance Arrangements for Vertical Fund Programming

Multi-country and SSTC Project Document

Project Board ToR

Project Board FAQ

Project QA - Design and Appraisal (Quantum+)

Evaluation Plan Template

Evaluability Checklist

Evaluation TOR Template

UNDP-supported Guarantees policy

RBM Guidance on designing a project document

Explanatory Notes

The project/portfolio document should attach:

The SESP and any related assessments and management plans
Detailed terms of reference for key project positions and the project board
Standard agreements such as the project cooperation agreement when a civil society organization is implementing and cost-sharing agreements
Standard letter of agreement between the implementing partner and responsible parties for the implementation of the project
Procurement plan
Project monitoring schedule plan
List of foreseeable knowledge products, if relevant

For further guidance, see: Results-Based Management (RBM) Hub

Consider using the RBM Guidance to assist in developing the project document in 10 steps.

3.0 ALT

Step

For joint programmes with other UN agencies, a joint programme project document should be used.

For multi-donor trust funds, each has its own project template which is approved by a steering committee and included in an operations manual.

If UNDP is requested to be the administrative agent, contact the Multi-Partner Trust Fund Office: executivecoordinator.mptfo@undp.org

Responsible Party

UNDP Programme Officer

Template/Guideline

ANNEXES to UNSDG Guidance Note on a New Generation Joint Programmes

Explanatory Notes

UNSDG | Guidance Note on a New Generation of Joint Programmes

3.1

Step

Ensure a wide range of stakeholders participate in the formulation of the project

Responsible Party

UNDP Programme Officer

Template/Guideline

RBM guidance on Context Scanning and Stakeholder Collaboration

Explanatory Notes

Stakeholders include any parties with an interest in the project, including target beneficiary groups, civil society organizations, governments, the media, UN agencies and donors.

The participation of women and disadvantaged groups should be ensured throughout the project cycle, as appropriate.

The participation of stakeholders ensures that potential opportunities and analysis, including lessons drawn from experience, are taken into account in project design.

Participation promotes ownership, sustainability and commitment, without which the results are unlikely to be lasting.

Ensuring participation requires time and resources; adequate provision should be made for these.

Consider using the RBM Guidance to assist with steps for collaborating with all stakeholders in project formulation.

3.2

Step

Prepare fully costed project budgets to ensure that all anticipated programmatic and operational costs, including development effectiveness and implementation support arrangements are identified, fully costed in the budget.

Responsible Party

UNDP Programme Officer

Template/Guideline

A detailed list of components to be budgeted is available here

A budget template is available here

Evaluation Budget Calculation

Explanatory Notes

The requirements for developing a project budget are outlined in Prepare Fully Costed Budgets for Projects.

Refer to the detailed procedures for Costing and Budgeting of projects funded by the following partners:

3.3

Step

Identify potential risks, and conduct further assessment and management plans as needed in a participatory manner

Responsible Party

UNDP Programme Officer

Template/Guideline

Portfolio and Project Risk Register Template

Guidance Note : UNDP Social and Environmental Standards (SES)

UNDP Online Social and Environmental Screening Procedure User Guide

Explanatory Notes

The initial project Risk Register and SESP are submitted to the project appraisal committee as annexes to the project document and recorded in the Quantum Project Results and Project Closure Workbench.

Enterprise Risk Management Policy

Managing Risks Across UNDP Programming and Operations: Guidance Note

3.3 ALT

Step

Complete a risk assessment, including applying mitigatory measures, if UNDP plans to engage with the non-UN security sector.

Responsible Party

Project Developer and/or Portfolio Developer

Template/Guideline

Guidance: UNDP Implementation Tool for the UN Human Rights Due Diligence Policy

Risk Assessment Form: UNDP Implementation Tool for the UN Human Rights Due Diligence Policy

Explanatory Notes

Refer to: Human Rights Due Diligence Policy on United Nations support to non-United Nations Security Forces (HRDDP)

3.4

Step

If the project is part of a portfolio, link the project with the portfolio number in Quantum.

Responsible Party

Template/Guideline

Explanatory Notes

1	Step Form the Rebuttal Panel	Responsible Party Human Resources Management	Template/Guideline See Terms of Reference of the Rebuttal Panel	Explanatory Notes
2	Step Submit a formal rebuttal request, in writing, with a copy to the respective HR Business Partner or HR focal point in the office	Responsible Party Supervisee	Template/Guideline	Explanatory Notes A rebuttal request should be summited to hq.rebuttal@undp.org within 15 working days of the final decision by the TMC being communicated to the supervisee. Requests submitted after the deadline without a reason that is in the opinion of the Chair of the Rebuttal Panel compelling will not be accepted. The Rebuttal Request should include: 1. a copy of the annual performance review to be rebutted 2. a cover memo outlining the reasons for rebuttal and the justifications 3. any other supporting documents as deemed necessary. The expectation is that each case will take, on average, 30 working days to complete. No template. Submission is to be done by e-mail.
3	Step Refer the request to the Rebuttal Panel for review	Responsible Party Secretary of the Rebuttal Panel in OHR	Template/Guideline	Explanatory Notes
4	Step Assign members of the review team for each rebuttal case	Responsible Party Chair of the Panel	Template/Guideline	Explanatory Notes
5	Step Review the case and present findings in a report	Responsible Party	Template/Guideline See Terms of Reference of the Rebuttal Panel for more details	Explanatory Notes The review panel will be supported by the consultant, as specified in the Terms of Reference. This will allow to ensure shorter timelines for processing rebuttal cases.
6	Step Review the recommendation of the review team and sign-off	Responsible Party Chair of the Panel	Template/Guideline	Explanatory Notes The final decision is captured in the Rebuttal Panel Report signed-off by the Chair.
7	Step Inform the supervisee, the supervisor, and the Head of the Office	Responsible Party Secretary of the Rebuttal Panel in OHR	Template/Guideline	Explanatory Notes
8	Step Implement the decision of the Rebuttal Panel	Responsible Party Supervisor and/or Supervisee, as needed	Template/Guideline	Explanatory Notes

1	Step Flowchart	Responsible Party	Template/Guideline Flowchart - After-Service Health Insurance: ASHI MIP	Explanatory Notes
2	Step Application for ASHI: Complete form and submit within 30 days of separation from service	Responsible Party	Template/Guideline MIP Application/ Request for Change Form	Explanatory Notes The education of staff about MIP ASHI and the distribution of materials are absolutely necessary Refer to MIP 7.2 for eligibility conditions If an office administers personnel on behalf of another agency for MIP purposes, the same rules and procedures for UNDP staff must be followed
3	Step Application for ASHI in case of death of a former staff member: Surviving spouse (if any) or the eldest eligible child completes the MIP Application/Request for Change Form and submits within 30 days of the death of the former staff member	Responsible Party Surviving Spouse, Dependent,	Template/Guideline MIP Application/ Request for Change Form	Explanatory Notes If an insured former staff member dies, the surviving spouse (if any) or the eldest eligible child becomes eligible to assume the role of the subscriber and to continue to pay contributions in accordance with the appropriate category of coverage
4	Step Enrollment: After validation of eligibility and approval of application, the applicant is notified	Responsible Party	Template/Guideline	Explanatory Notes When potential after-service participants elect not to enroll in the after-service coverage when they first become eligible, neither they nor their eligible family members will be permitted to enroll in MIP at a later date. If the potential after-service participant elects not to have after-service coverage, a signed note stating this decision must be put into the staff member’s file at the time of separation.
5	Step Calculation of contributions: ASHI contributions are calculated based on category of coverage as laid down in MIP Rule 7.4. and ASHI subscriber is informed of the amount of contribution and method of payment	Responsible Party , Finance Officer	Template/Guideline	Explanatory Notes Contact MIP_ASHI
6	Step Eligibility Data: Reviews and validates eligibility data in the system and transmits file to claims administrative company	Responsible Party MIP HR Technical Support	Template/Guideline	Explanatory Notes A technical interface uploads enrollment and eligibility data from Quantum and the claims administration company (TPA) In addition to ensuring the correct calculation of ASHI contributions, the data entry process is also critical for reporting purposes and for timely and accurate payments of MIP reimbursement claims A technical interface uploads enrollment and eligibility data from Quantum and the claims administration company (TPA)
7	Step ID Cards: Uploads eligibility data, updates ID cards and communicates exceptions, if any, to HR Technical Support	Responsible Party	Template/Guideline	Explanatory Notes
8	Step Managing eligibility data in Global Payroll: Data on enrollment form is verified and validated and any change in coverage is processed into Quantum promptly	Responsible Party	Template/Guideline	Explanatory Notes
9	Step Claims: MIP Claims are submitted through online claiming tool available in personal web page of the plan member, or, in a sealed envelope containing the MIP Refund Claim form and supporting documents, directly to the company that administers MIP claims, following the instructions on the claim form.	Responsible Party ASHI Subscriber	Template/Guideline Download the MIP claim form: MIP Refund Claim form	Explanatory Notes Effective January 2004, UNDP outsourced the administration of MIP claims to an independent administration brokerage company (TPA). The company is responsible for administering MIP claims and for ensuring compliance by subscribers with the MIP rules and avoiding unreasonable or abusive use of the Plan.
10	Step Reimbursement of claims: Claims are verified and processed as follows: If the claim fully meets requirements, a payment instruction is sent to the MIP HR Technical Support and a Statement of Benefits is sent to the staff member If the claim does not meet requirements, a notification and/or request for further information/ documentation is sent to the staff member	Responsible Party Claims Administration Company	Template/Guideline P-2 Form “Designation of Beneficiaries" HR_Insurance Plans_Designation, Change or Revocation of Beneficiary Form P-2	Explanatory Notes Payment of claims is made through an interface between the claims administration company and Quantum. Payment that goes through this interface will not indicate the nature of the medical services provided. Payment is made to the insured person, but, if the subscriber is no longer alive, payment will be made to his/her beneficiary as per P-2 Form “Designation of Beneficiaries". Patient confidentiality will be protected.
11	Step Payments: The payment instruction file received from the MIP administration company is uploaded into system and an instruction is sent to CO to effect payment	Responsible Party MIP HR Technical Support	Template/Guideline	Explanatory Notes
12	Step Payments: Vouchers are uploaded, payments are processed through accounts payable, and ASHI subscriber member is notified	Responsible Party Finance Officer	Template/Guideline	Explanatory Notes In order to effect prompt and timely payment, the ASHI subscriber must be properly set up as a vendor in Quantum
13	Step Change of residence: When there is a change of country of residence, the following actions are taken: Claims administration company and the appropriate UNDP office in the new country of residence are informed in writing and a completed MIP Application/ Request for Change form is completed Data is updated in Quantum to reflect changes ASHI contributions appropriate to new country residence are calculated and collected	Responsible Party ASHI Subscriber,	Template/Guideline	Explanatory Notes ASHI Subscriber/ HR Administrators in UNDP Offices of old and new countries of residence If there is no UNDP Office in the new country of residence, the subscriber will be administered by the UNDP Office that is closest to the new country of residence. Participation in the after-service coverage will continue, provided the subscriber pays a contribution appropriate for the new country of residence. The contribution will be in the currency of the new country of residence. The UNDP office will take steps to see that the insured persons were up-to-date in their contributions for after-service coverage in their previous country of residence.

1	Step UNDP decides to review or staff member informs GSSC/JPOSC about nationalities at the time of appointment (P-11) or at the time of acquisition of a new nationality during service, including while on SLWOP.	Responsible Party GSSC-Copenhagen/JPOSC, Staff member	Template/Guideline	Explanatory Notes Staff member is obligated to inform UNDP in advance of any additional nationality being acquired. New review of closest affiliation is required as per step 1.2.
1.2	Step GSSC / JPOSC conducts a review of the closest affiliation of the staff member with the different nationalities to determine the official UN nationality which may include assessment of the following criteria: - The most recently acquired nationality; - Circumstances of acquisition of nationality - Cumulative years of residence in each country of nationality; - Years of education and professional experience in each country of nationality - Location of family members; - Recruitment into the UN Common system through a National Competitive Examination; - Other relevant factors such as ownership of property, voting rights, payment of taxes etc.	Responsible Party GSSC-Copenhagen /JPOSC	Template/Guideline HR_Recruitment and Selection_Matrix for Determination of Nationality	Explanatory Notes
1.3	Step GSSC/JPOSC informs the staff member of the determination of the official UN nationality and impact on Benefits and Entitlements, including the determination of the new official place of Home Leave.	Responsible Party GSSC-Copenhagen /JPOSC	Template/Guideline	Explanatory Notes The effective date of any change in determination will be the date that the new nationality was acquired.
2.0	Step If the staff member is assigned to the country of UN recognized nationality or official place of Home Leave the staff member will not be eligible for international benefits.	Responsible Party	Template/Guideline	Explanatory Notes
3.0	Step If the recognized nationality of the staff member is the United States, BES-GSSC/JPOSC authorizes staff member to sign the “ Waiver of Privileges Exemptions and Immunities ” (I-508).	Responsible Party GSSC-Copenhagen /JPOSC	Template/Guideline	Explanatory Notes Link to form.
3.1	Step Staff member signs I-508 and sends a copy to BES-GSSC/JPOSC together with his/her social security number.	Responsible Party Staff member	Template/Guideline	Explanatory Notes
3.2	Step BES-GSSC/JPOSC records the staff member as US tax payer in Quantum. The staff member will be entitled to tax reimbursements as of the date of the signature of the waiver.	Responsible Party GSSC-Copenhagen /JPOSC	Template/Guideline	Explanatory Notes

1	Step Prior to taking steps to obtain permanent residency (or similar status) in another country than that of their officially recognized nationality the staff member must inform OHR or GSSC Once the staff member has obtained permanent residency, the staff member immediately sends a copy of the permanent residency documents to BES-GSSC/JPOSC for recording and review of its effect on benefits and entitlements.	Responsible Party Staff member	Template/Guideline	Explanatory Notes If the staff member’s duty station is in the country of permanent residency, the staff member will normally no longer be eligible for international benefits. The staff member’s place of home leave will be amended to reflect the country of permanent residency.
1.2	Step For US Permanent Residency: Upon notification from staff member that US Permanent residency has been obtained, BES-GSSC/JPOSC authorizes staff member to sign the "Waiver of Privileges Exemptions and Immunities” (I-508).	Responsible Party GSSC-Copenhagen /JPOSC	Template/Guideline	Explanatory Notes Link to form
1.3	Step Staff member signs I-508 and sends a copy to BES-GSSC/JPOSC together with his/her social security number.	Responsible Party Staff member	Template/Guideline	Explanatory Notes
2.0	Step BES-GSSc/JPOSC records the staff member as US tax payer in Atlas. The staff member will be entitled to tax reimbursements as of the date of the signature of the waiver.	Responsible Party GSSC-Copenhagen /JPOSC	Template/Guideline	Explanatory Notes

Subscribe to

Policy Areas

Programme Suspension

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Use of Quantum/UNall Portal

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Certified Sick Leave – CSL (up to 20 working days taken cumulatively or consecutively during a 12-month calendar period)

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Grantees

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Project Revisions

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party

Template/Guideline

Explanatory Notes

Step

Responsible Party