English
Locations
Effective Date
Aug 05, 2025
Summary of Changes
The Engagement Facility Procedure (Step 1, 3 and 5) now include links to the RBM Guidance.
Policy Areas
- Programme and Project Management
- Crisis Response
-
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
-
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
-
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
- Partnerships
-
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
- Accountability
-
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
-
ICT Security
- Security
Programme and Project Management
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
Formulate Programmes and Projects
Effective Date
Aug 01, 2025
Summary of Changes
The Formulate Programmes Procedure (Step 6 and Step 6.3), Formulate Development Projects Procedure (Step 3 and Step 3.1) and Formulate Development and Institutional Effectiveness Procedure (Step 1) now include links to the RBM Guidance.
Standard Operating Procedure for Crisis Response and Recovery
Effective Date
Jul 07, 2025
Summary of Changes
The Pre-Approved Operations and Programmatic Special Measures for Early Recovery Packages and Crisis Programming have been published under Related Documents of the Standard Operating Procedure for Crisis Response and Recovery policy page. The Special Measures have been developed by the Crisis Bureau (CB) in partnership with the Bureau for Management Services (BMS) and the Bureau for Policy and Programme Support (BPPS), and comprise of a set of pre-approved waivers and flexible approaches that are applicable for country offices where there is a declared crisis level. The implementation of Early Recovery Packages will ensure that critical programmatic interventions are delivered to crisis-affected populations in a timely manner. The Pre-Approved Operations and Programmatic Special Measures for Early Recovery Packages and Crisis Programming complement existing UNDP policies and procedures and are to be used only for the duration of the crisis level, and cover:
- Operations areas: Finance, Procurement, Human Resources and
- Programmatic areas: NGO/CSO engagement, Private Sector Screening, Project Formulation (Project Initiation Planning).
UNDP country offices must follow the Operating Guidelines for Pre-Approved Operations and Programmatic Special Measures for Early Recovery Packages and Crisis Programming.
Pre-Approved Operations and Programmatic Special Measures for Early Recovery Packages and Crisis Programming
These Special Measures are a set of pre-approved waivers and flexible approaches that are applicable for country offices where there is a declared crisis level. The implementation of Early Recovery Packages will ensure that critical programmatic interventions are delivered to crisis-affected populations in a timely manner. These Special Measures complement existing UNDP policies and procedures and are to be used only for the duration of the crisis level, and cover:
- Operations areas: Finance, Procurement, Human Resources and
- Programmatic areas: NGO/CSO engagement, Private Sector Screening, Project Formulation (Project Initiation Planning).
UNDP country offices must follow the Operating Guidelines for Pre-Approved Operations and Programmatic Special Measures for Early Recovery Packages and Crisis Programming.
Document Type
Guide
Effective Date
Nov 21, 2024
Planned Review Date
Nov 21, 2025
Published in:
Gifts Policy
Effective Date
Jul 02, 2025
Summary of Changes
The Gifts Policy has been updated in para. 12 to reflect an update to the designated UNDP Gifts Administrator.
Accountability System Policy
Effective Date
Jul 01, 2025
Summary of Changes
The Accountability System Policy has been updated for coherence in alignment with other UNDP policies, and in consideration of reviews and observations by external oversight bodies.
UN Travel Documents and National Passport
Effective Date
Jun 24, 2025
Summary of Changes
The UN Travel Documents and National Passport policy has been updated in the ‘Roles and Responsibilities’ section to include ‘personnel services agreement holders’ and to remove the reference to the approval of the RR or of the Operations Manager since the role of certification has been delegated to General Operations/Bureau for Management Services. According to the Standard Operating Procedure (SOP) - Issuance of UN Travel Documents, proof of authorized travel is required, which is verified by the GO/BMS certifying officer.
Step 2 and Step 6 of the Application for UN Laissez-Passer (UNLP) and UN Family Certificates (UNFCs) procedure, and Step 1 of the Application for UN Certificates (UNC) procedure have been updated to reflect the digitization of the travel application forms in UNall. The requirement to return certificates for cancellation is also included in a new Step 4 of the Application for UN Certificates (UNC) procedure.
Visas at Headquarters (New York)
Effective Date
Jun 24, 2025
Summary of Changes
The Visas at Headquarters (New York) policy has been updated in the ‘Responsibilities and Accountability’ section to reflect that the certifying officer is General Operations/Bureau for Management Services. Step 1 and Step 2 of the G-4 visa procedure and Step 1 of the G-5 visa procedure have been updated to reflect the digitization of the G4/G5 visa application forms in UNall.
Project Cash Advance (PCA)
Effective Date
Apr 30, 2025
Summary of Changes
The Project Cash Advance (PCA) policy and procedure have been updated to clarify that the project cash advance limit is for one-time project activity regardless of the number of custodians. Minor editorial changes to the policy have also been implemented.
Relocation Shipment
Effective Date
Apr 28, 2025
Summary of Changes
The Relocation Shipment policy has been updated to align the lump sum amount of relocation shipment for all staff with an ICSC decision.