Step

Initiate discussions of a potential PS NRL with prospective Private Sector Partner(s)

Responsible Party

Central Bureau,

Regional Bureau

Template/Guideline

Explanatory Notes

The initial discussion normally takes one of the following means:

1. UNDP may reach out to one or multiple prospective Private Sector Partners to discuss a potential partnership. UNDP may prepare in advance the ToRs, listing the duties and functions and duration of the proposed Assignment to be covered under a PS NRL, or start with general discussion on a partnership scheme, which may lead to a PS NRL. If discussing with multiple prospective Private Sector Partners, the Bureau will competitively analyse the offers/proposals received from the potential Private Sector Partners for their unique collaborative advantage, in order to select the prospective Private Sector Partner which will offer the PS NRL.
2. UNDP may prepare the ToRs for a PS NRL and issue a call for proposal (CfP) or expression of interest (EoI).
3. A prospective Private Sector Partner may reach out to UNDP for a potential partnership.

Subsequently, if the ToR is not prepared under the above process described in above, the Bureau prepares it in discussion with a specific prospective Private Sector Partner based on their offer/capacity. 

Step

Inform BERA’s Partnership Group of the partnership and conduct due diligence

Responsible Party

Central Bureau,

Regional Bureau

Template/Guideline

Explanatory Notes

Throughout the process, the Bureau must undertake appropriate due diligence of the prospective or selected Private Sector Partner(s) in accordance with UNDP’s Policy on Due Diligence and Partnerships with the Private Sector and related procedures.

Step

Agree on the individual who will be offered to UNDP as the Specialist through the PS NRL

Responsible Party

Central Bureau,

Regional Bureau

Template/Guideline

Explanatory Notes

Once the Private Sector Partner is selected and the ToR is finalized, the Private Sector Partner and the Bureau will agree on the individual who will be offered to UNDP as the Specialist through the PS NRL.  In doing so, the Bureau may decide and agree with the selected Private Sector Partner to select the Specialist based on competition, with the BMS/OHR Business partner assisting with the selection strategy. If applicable, BMS/OHR will select the Specialist in accordance with the selection strategy.

Step

Let the candidate fill out conflict of interest form and consult Ethics Office if necessary

Responsible Party

Central Bureau,

Regional Bureau

Template/Guideline

Explanatory Notes

The requesting Bureau must ensure that there is no conflict of interest arising from the specific assignment of the individual, not only between UNDP and the individual, but also between UNDP and the Private Sector Partner, based on the ToR.

Step

Certify that the proposal does not involve financial liability for UNDP

Responsible Party

Central Bureau,

Regional Bureau

Template/Guideline

Explanatory Notes

Certification by the requesting Bureau that the proposal does not directly or indirectly involve additional financial liability for UNDP, except as set forth in the NRLA template.

Step

If any changes to the PS NRL template are made, secure review and clearance by BMS/OLS, in consultation with the HRBP

Responsible Party

Central Bureau,

Regional Bureau

Template/Guideline

Explanatory Notes

Step

Calculate the value of the services offered  on the basis of the salary element of the pro-forma cost for the grade and  obtain account codes from OFRM

Responsible Party

Central Bureau,

Regional Bureau

Template/Guideline

Explanatory Notes

Use proforma costs as indication, based on an equivalent grade for the services offered as defined in the ToR. 

The income from cost recovery is used to fund UNDP’s institutional costs in line with approved budget processes.

Income from cost recovery should be recorded under the following COA: 

Operating Unit :H18
Account:54010
Fund:11820
Dept ID:11006

Step

Consult Security Office

Responsible Party

Central Bureau,

Regional Bureau

Template/Guideline

Explanatory Notes

Necessary if PS NRL is being considered in a non-family duty station.

Step

Sign PS NRLA

Responsible Party

Central Bureau,

Regional Bureau

Template/Guideline

Explanatory Notes

Where the Agreement is not signed electronically, ensure that a minimum of two (2) originals are signed. After signature, UNDP should keep and store one original and provide the donor with the other original.

Step

Assist in obtaining clearances and visas necessary to assignment.

Responsible Party

OHR

Template/Guideline

Explanatory Notes

BMS will assist in obtaining visa clearances in New York, if applicable.

Step

Raise RPA

Responsible Party

OHR

Template/Guideline

Explanatory Notes

Request GSSC to register candidate so that non-staff individuals serving with UNDP can be accounted for.

Step

Register candidate in Quantum

Responsible Party

Central Bureau,

Regional Bureau

Template/Guideline

Explanatory Notes

Candidate to be registered in Quantum.