Steps

Sign Pro-bono agreement

Responsible Party

RR,Regional Bureau Director

Template/Guideline

Explanatory Notes

1) Pro-bono agreements receives goods and/or services in accordance with the UN SG Bulletin on Acceptance of pro-bono goods and services (2006), complemented by UNDP policies. 

2) The comprehensive template has the option to formalize a partnership for both Pro-bono (goods and services), and financial contributions.
 

    a) RR signs national agreements with national entities or national branch of multinational entities.

     b) RBx Director signs regional agreements with region entities or regional branch of a multinational entity.

3) When a private sector entity approaches UNDP with an unsolicited offer of pro bono contribution of goods or services,  it is necessary, in addition to the risk assessment of the private sector entity itself, to take special care to ensure that this is the most cost effective way to achieve a particular objective. If it is not clear that there is a unique feature to the offer being made, then it is essential to undertake a thorough mapping and scoping exercise to research comparable alternatives and to:

a.   approach a wide range of similar companies in order to ascertain that there are no better offers available;

b.    provide evidence that the pro bono services or goods are fit for purpose and offer best value by obtaining complete specifications of donated goods, including quality standards;

c.   define the necessary quality checks to be conducted depending on the nature of the donation;

d.    have a documented process of peer review of options;

e.   Conduct an analysis as to whether the contribution may lead to a ‘future standardization whereby a specific good/service limits UNDP future choice and imposes unexpected costs. In particular, the analysis must show that there will be no dependency that can incur future costs;

f.    Provide no unfair advantage.