Non-Reimbursable Loan Agreements | United Nations Development Programme

1	Step Initiate discussions with Partner Entity on NRLA.	Responsible Party Requesting Bureau or Office	Template/Guideline Model Non-Reimbursable Loan Agreement (English) Model Non-Reimbursable Loan Agreement (French) Model Non-Reimbursable Loan Agreement (Spanish)	Explanatory Notes Discussions should be based on NRLA template.
2	Step Secure agreement from Partner entity in accordance with paragraph 19 (c).	Responsible Party Requesting Bureau or Office	Template/Guideline	Explanatory Notes
3	Step Certify that the proposal does not involve financial liability for UNDP.	Responsible Party Requesting Bureau or Office	Template/Guideline	Explanatory Notes
4	Step If any changes to the NRLA template are made secure review and clearance by LO.	Responsible Party Requesting Bureau or Office	Template/Guideline	Explanatory Notes
5	Step Inform BERA’s Partnership Group of NRLA.	Responsible Party Requesting Bureau or Office	Template/Guideline	Explanatory Notes
6	Step Calculate the value of the services offered on the basis of the salary element of the pro-forma cost for the grade and obtain account codes from OFM.	Responsible Party	Template/Guideline	Explanatory Notes Use pro forma costs as indication. Where the ToRs do not indicate an equivalent grade for the services offered, the pro forma cost for a staff member at the P4 step 5 can be used. The income from cost recovery is used to fund UNDP’s institutional costs in line with approved budget processes. Income from cost recovery should be recorded under the following COA: Operating Unit :H18 Account:54010 Fund:11820 Dept ID:11006
7	Step Consult Security Office.	Responsible Party Requesting Bureau or Office	Template/Guideline	Explanatory Notes Necessary if NRLA is being considered in a non-family duty station.
8	Step Fill out conflict of interest form and consult Ethics Office if necessary.	Responsible Party Requesting Bureau or Office	Template/Guideline New Personnel Conflict of Interest Declaration Form	Explanatory Notes
9	Step Sign NRLA MOA.	Responsible Party Requesting Bureau or Office	Template/Guideline	Explanatory Notes
10	Step Address request for NRLA to Director, OHR.	Responsible Party Director of Requesting Bureau/Requesting Bureau Management	Template/Guideline	Explanatory Notes Request to include information on services to be performed and draft ToRs, and where known partner entities were approached collectively, a selection strategy.
11	Step Assist in selection procedure, if and when required, and approve candidate.	Responsible Party OHR	Template/Guideline	Explanatory Notes
12	Step Assist in obtaining clearances and visas necessary to assignment.	Responsible Party	Template/Guideline	Explanatory Notes BMS will assist in obtaining visa clearances in New York.
13	Step Raise Unall Information Technology Management (ITM) Identity and Access Management (IDAM) Person of Interest (POI) Creation Request	Responsible Party Receiving Office Bureau, Identity and Access Management (IDAM) Focal Point	Template/Guideline	Explanatory Notes Ask the Identity and Access Management (IDAM) Focal Point to register the Person of Interest (POI). This registration allows non-staff individuals to receive access.
14	Step Register candidate via UNALL Identity and Access Management (IDAM) request as Person of Interest (POI)	Responsible Party Central Bureau, Regional Bureau	Template/Guideline	Explanatory Notes Create access for the candidate in Quantum. Extend the candidate’s access when needed. Remove (deprovision) the candidate’s access when it is no longer required.