| United Nations Development Programme

Effective Date

Mar 11, 2011

Summary of Changes

The Financial Resource Management chapter has been updated with the revised procedures for trust fund management, including revised TOR for trust fund manager and clarification of UNDP roles and responsibilities when acting as Administrative agent and/or Participating UN organization.

The revision is based on “The UNDG guidance on joint programming and multi-donor trust funds” of 12 March 2010 and ”UNDP’s accountability when acting as Administrative Agent in Multi-Donor Trust Funds, One UN Funds and/or UN Joint Programmes using the pass-through fund management modality.” The revised procedures will provide for efficiency gains by standardizing the policy and providing guidance based on lessons learned from existing multi donor trust funds and the Delivering as One pilots.

Effective Date

Mar 14, 2011

Summary of Changes

The Results Management and Accountability chapter has been updated with the revised anti-fraud policy which now replaces the UNDP fraud policy statement of August 2005 and brings, in one place, currently dispersed policies and practices.

Effective Date

Jul 25, 2011

Summary of Changes

Security Management chapter of POPP has been updated with Security Policy and Framework of Accountability for UNDP Managers and Personnel within the UN Security Management System. The revised Security Policy focuses on ”how to stay rather than when to go.” It is about the management rather than the avoidance of risk. It also encompasses issues regarding the complementarity between UNDSS and Security Office/BoM, and clarification on access to security funds, medical and casualty evacuations and lines of authority. The purpose of the Framework for Accountability is to provide clear guidance on how to enable the conduct of UNDP activities within the United Nations Security Management System, while ensuring the safety, security and well-being of personnel, premises and assets.

Effective Date

Apr 19, 2013

Summary of Changes

The threshold on the corporate purchasing card has been increased from $2500 to $5000, excluding expenditures for PPE. Regarding furniture and equipment, UNDSS assets are no longer recorded as UNDP Assets and only UNDP’s share of assets purchased under common service arrangements will be recorded in UNDP’s books. The procurement catalogue provides guidance to ensure appropriate recording.

Effective Date

Apr 25, 2013

Summary of Changes

Changes to the home leave travel entitlement include eligibility for staff on Temporary Appointments, enabling shorter intervals between home leaves for duty stations on a 12 month cycle, and clarification on travel time and calculation when combining home leave with reassignment travel.

Effective Date

Feb 18, 2014

Summary of Changes

The Information Disclosure Policy now includes requirements for “robust reasoning” to exclude information from the public domain. Amendments have been benchmarked against international best practice.

Effective Date

Mar 07, 2014

Summary of Changes

The Policy for Protection against Retaliation has been expanded to include protection for non-staff personnel such as contractors, interns and UNVs serving in UNDP or another UNDP administered fund, programme or agency.

Effective Date

Mar 07, 2014

Summary of Changes

This Policy has been revised so non-staff personnel, such as contractors, may be required to file a financial disclosure statement, in accordance with the standards of conduct incorporated into the contract.

Effective Date

Feb 13, 2015

Summary of Changes

The revised HACT prescriptive content operationalizes the inter agency agreed HACT framework (2014) in UNDP. It clarifies relevant processes/procedures in UNDP as well as provides additional clarifications of UNDP-specific requirements for the purpose of implementing the UNDG-approved revised HACT framework in UNDP. This prescriptive content shall be read in conjunction with the revised HACT framework (including all appendices) issued by UNDG as well as the UNDP NIM/NEX Manual issued in July 2011.

Effective Date

Mar 18, 2015

Summary of Changes

This policy introduced the following new text as part of required procedures to refund to donors. "The AP voucher must be processed as soon as practicable after the transfer of funds to account 21030 and after the donor provides written confirmation of its bank account details."

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Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

Trust Fund Management

Anti-Fraud Policy

Framework of Accountability for Security

Property, Plant and Equipment

Home Leave

Information Disclosure

Protection against Retaliation

Financial Disclosure

Harmonized Approach to Cash Transfers (HACT)

Refunds to Donors