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Formulate Programmes and Projects & Engagement Facility & Multi-Country and South-South Cooperation Projects

Effective Date

Jun 17, 2021

Summary of Changes
​In order to assist offices in their costing and budgeting of project activities, PPM procedures "Prepare Fully Costed Budgets for Projects" have been added. These procedures provide guidance on how to budget direct and indirect costs including personnel and operating costs, as well services by UNDP offices to projects. They also provide a sample project budget template by activities and budget inputs and a sample timesheet template when estimating UNDP services to projects. Budgeting and costing requirements of the specific funding partners (EU, GEF and Global Fund) are also available here. These updates are reflected in the following PPM chapters:  Formulate Programmes and Projects policy (clauses 41-42, 47 and 49)Formulate Development Projects procedures (Step 3.2) Formulate Development and Institutional Effectiveness Projects procedures (Step 1.1) Engagement Facility procedures  (Step 3.1) Multi-Country and South-South Projects procedures (Step 3.1) 

Select Implementing Partners & Select Responsible Parties and Grantees & Deliver Results

Effective Date

Jun 29, 2021

Summary of Changes
​The following PPM chapters have been updated to align with the January 01, 2021 HACT changes:Select Implementing Partners (policy clause 7 and procedure step 2.0)Select Responsible Parties and Grantees (policy clauses 6 and 17; procedure table 1, step 3.0)Deliver Results (procedure step 3.0) Additionally, the Partner Capacity Assessment Tool (PCAT) has been updated to align with the HACT updated thresholds and also includes procurement capacity assessment for GEF & GCF-funded projects. 

UN Agency Services

Effective Date

Sep 08, 2021

Summary of Changes

The UNDP Service Level Agreement (SLA) template has been updated as follows: 
• Paragraph 3 has been expanded to state legal services that are not included in the SLA template given its specific conditions, including cost-recovery.
• Paragraphs 4 & 5 have been added to reflect the provision of Partner Personnel Services Agreement (PPSA) services. The PPSA service is developed for partners to benefit from UNDP service, and as part of our corporate strategy for taking on a central role in UN-wide solutions and back-office services.
• Paragraph 9 has been updated to reinstate the prior language to ensure consistency with the liability provision of the corporate Framework Agreement. 
• Paragraph 10 has been added to clarify that with respect to all contracts, including non-staff personnel, but excluding staff members, the Services are on behalf of the client, i.e. a UN entity and any allegations of misconduct involving the Client and/or its personnel, or grievances shall be handled by the client. 
• Paragraph 11 has been added to clarify the process for inquiries to the Ethics Office regarding staff members on a UNDP Letter of Appointment.

General Considerations of Contracting

Effective Date

Sep 24, 2021

Summary of Changes
​The Contract Face Sheet on Behalf of a UN Entity has been updated. The new version includes changes in the terminology and changes to the template formatting. The updated template is linked in clause 2 of the Templates/Forms/Links section at the end of the General Considerations of Contracting Policy and also published in Libraries under Templates & Guidelines, POPP ID:POPP-11-2485.

Project Petty Cash Fund (PPCF) & Project Cash on Hand for DIM Projects (PCH) & Bank Account Reconciliation & Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution & Safe Management & Supplier Management & Working with External Auditors

Effective Date

Feb 07, 2022

Summary of Changes
​ The following policies are now available in French. To access the content, click on the French language tab of the respective policy page: 1. Project Petty Cash Fund (PPCF). 2. Project Cash on Hand for DIM Projects (PCH). 3. Bank Account Reconciliation. 4. Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution. 5. Safe Management. 6. Creating and Approving Vendors. 7. Handling Cash and Receipts. 8. Working with External Auditors.

Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890) & Trust Fund Management & Certified Financial Reports

Effective Date

Feb 24, 2022

Summary of Changes
The following policies are now available in French. To access the content, click on the French language tab of the respective policy page: 1. Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083) 2. Trust Fund Management 3. Certified Donor Reports

Social and Environmental Standards & Formulate Programmes and Projects & Monitor

Effective Date

Jun 28, 2022

Summary of Changes
​The project risk register template has been updated to align with the updated Enterprise Risk Management (ERM) policy which has been harmonized with the Social and Environmental Standards (SES) policy. The risk sub-categories in the Quantum + corporate planning system (capturing programme level risks) and in the Atlas project risk registers are now fully aligned with the project-level social and environmental standards. The offline project risk register template (Annex 2) is aligned with the risk entry system in the Quantum + corporate planning system and with the risk appetite to risk significance in the risk matrix (Annex 3).  The updated project risk register template has been published as follows: (a) in steps 1 and 2 of the Social and Environmental Standards procedures; (b) in step 3.3. of the Formulate Development Projects procedures; (c) in step 2.4 of the Monitor procedures.

Enterprise Risk Management

Effective Date

Nov 17, 2022

Summary of Changes
​A visual guide on enterprise risk management has been published in the Enterprise Risk Management policy pagehere and in Business Processeshere. The guide provides an overview of the business process flow steps of all procedures, as well as the tools and guidance on risk management starting from establishing the context, risk assessment, risk treatment, monitoring and review and finally communication and consultation. Links to the relevant resources in the POPP for each process flow step are also included. These are the direct links to the guides in pdf: Full GuideIntegrated Risk Module for Results Management Application of ERM processes according to organizational levelsRisk Management Escalation Process

Formulate Programmes and Projects & Appraise and Approve & Formulate Programmes and Projects & Manage Change

Effective Date

Dec 01, 2022

Summary of Changes
TheFormulate Programmes and Project policy and proceduresAppraise and Approve policy and procedures have been updated with the UNSDG-endorsedGuidance Note on a New Generation of Joint Programmes and itsannexes. The guidance note defines joint programmes within the UN development system reform context and articulates governance and management arrangements at the country level. The link to the guidance note in theFormulate Programmes and Projects policy has been updated in the first row of the table on page 5 and in paragraph 27. Step 8 in theFormulate Programmes procedures and Step 3.0 ALT in theFormulate Development Projects procedures have been updated to include the guidance note linked under explanatory notes and the guidance note's annexes are linked under templates/guidelines. The link to the guidance note in theAppraise and Approve policy has been updated in paragraph 29. Step 3.0 in theProject Revisions procedures of theManage Change policy have been updated to include the guidance note linked under explanatory notes.

Anti-Money Laundering and Countering the Financing of Terrorism Policy

Effective Date

Dec 20, 2022

Summary of Changes

The AML/CFT Operational Guide supplements the UNDP AML/CFT Policy and provides detailed procedures and guidance for the implementation of the policy across UNDP. The Operational Guide specifies roles and responsibilities in the vetting process, including escalation procedures and available corporate tools.

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