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Job Evaluation​ & Mobility and Hardship & Overtime Compensation & Pensionable Remuneration & Salary Advance & Settling-In Grant & Interim Roster Rules of Procedure & Mobility & Temporary Appointment & Adoption Leave & Annual Leave & Family Leave & Maternity Leave & Paternity Leave & Sick Leave & Special Leave & After-Service Health Insurance: ASHI MIP & After-Service Health Insurance: ASHI UN & Dental Insurance: UN NY Cigna Dental Plan & Compensation for Death, Injury or Illness – Appendix D & Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality & Group Life Insurance Plan (GLIP) & Medical Insurance: Medical Insurance Plan (MIP) & Medical Insurance: UN NY Aetna Medical Insurance & Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance & Medical Insurance: UN NY HIP Health Plan & Medical Insurance : UN Worldwide Medical Insurance Plan & Chartered Medical Evacuation Travel (CMET) & Home Leave & Family Visit & Medical Evacuation Travel (MET) & Mandatory Age of Separation & Fellowship & International Personnel Services Agreement & Internship & National Personnel Services Agreement & Non-Reimbursable Loan Agreements & Migrated : 09-01-2023 - Human Resources Management

Effective Date

Jan 09, 2023

Summary of Changes
The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Classification of Posts Job Evaluation (procedures updated) Salaries and Related AllowancesMobility and Hardship (procedures updated)Overtime Compensation (policy updated)Pensionable Remuneration (procedures updated)Salary Advance (policy and procedures updated)Settling-in Grant (policy updated) Appointment and Promotion Interim Roster Rules of Procedure (policy updated)Mobility (procedures updated)Temporary Appointment Annual and Special LeaveAdoption Leave (procedures updated)Annual Leave (policy and procedures updated)Family Leave (policy updated)Maternity Leave (procedures updated)Paternity Leave ( procedures updated)Sick Leave (policy and procedures updated)Special Leave (policy updated) Social Security After-Service Health Insurance (ASHI MIP) (procedures updated)After-Service Health Insuranc (ASHI UN) (procedures updated)Dental Insurance_UN NY Cigna Dental Plan (procedures updated)Compensation for Death, Injury or Illness – Appendix D (procedures updated)Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality (procedures updated)Group Life Insurance Plan (GLIP) (procedures updated)Medical Insurance: Medical Insurance Plan (MIP) (procedures updated)Medical Insurance UN NY Aetna Medical Insurance (procedures updated)Medical insurance UN NY Empire Blue Cross PPO Medical Insurance (procedures updated)Medical Insurance UN NY HIP Health Plan (procedures updated)Medical Insurance : UN Worldwide Medical Insurance Plan (procedures updated) Travel and Removal Expenses Chartered Medical Evacuation Travel (CMET) (procedures updated)Home leave (procedures updated)Family Visit (procedures updated)Medical Evacuation Travel (procedures updated) Separation from Services Mandatory age of separation (procedures updated) Non-Staff Fellowship (procedures updated)International Personnel Services Agreement (policy updated)Internship (procedures updated)National Personnel Services Agreement (policy updated)Non-Reimbursable Loan Agreement (procedures updated)Service Contract (policy updated)

Performance Based Payments & Appraise and Approve & Manage Change & Report & Close and Transition

Effective Date

Jan 18, 2023

Summary of Changes
​The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Programming Standards Social and Environmental Standards (procedures: Screening Template and Screening Procedure Guide) Design Formulate Programmes and Projects (Formulate Development Projects procedures)Engagement Facility (procedures)Multi-Country and South-South Projects (procedures)Development Services (procedures) Implement Annual Planning (Projects procedures)Deliver Results (procedures)

Planning and Paying for Delivery Enabling Services to Projects & Use of UPL and LPL

Effective Date

Mar 15, 2023

Summary of Changes
Planning and Paying for Delivery Enabling Services to Projects and Use of UPL and LPL policies and procedures have been updated to reflect the zero-dollar invoices which have been launched in the Quantum payables module to support cost-recovery including delivery enabling services (DES) costs (formerly known as direct project costs (DPC)) and replace former GLJE capabilities. In Planning and Paying for Delivery Enabling Services to Projects, a new User Guide for DES (DPC) Entries in Quantum is published in step 3 of the procedures and the User Guide on DPC Account Codes in this procedure step has been updated. The explanatory notes in procedure step 3, step 3.1. and step 5 have been modified to reflect the updates. In Use of UPL and LPL, a User Guide for DES (DPC) Entries in Quantum is published in step 8 of the procedures and the policy has been updated to reflect this. The User Guide on DPC Account Codes in this procedure step has also been updated The Visual Guide on Cost Recovery has also been modified to reflect all updates.

National Implementation & Direct Implementation (DIM) Modality

Effective Date

Mar 17, 2023

Summary of Changes
The National Implementation and Direct Implementation (DIM) Modality policies have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct

Effective Date

Jan 28, 2009

Summary of Changes

Duties and Obligations and Disciplinary Measures and Appeals sections of Human Resources Management chapter have been updated to incorporate the latest revision of the UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct, UNDP Policy for Protection against Retaliation and UNDP Policy on Workplace Harassment and Abuse of Authority.

The main purpose of this revision is to align the Legal Framework with the new system of administration of justice that was launched on 1 July 2009 and to provide additional clarifications on existing procedures on protection against retaliation. Key issues incorporated in this revised version, which emanate from the reform of the administration of justice, are the following:

  • A new procedure relating to the imposition of disciplinary measures, following the abolition of the Disciplinary Committee;
  • The new disciplinary measures that can be imposed on staff members;
  • The new formal system of appeal, consisting of a first-instance UN Dispute Tribunal and a second-instance UN Appeals Tribunal;
  • A new Office of Staff Legal Assistance, as the Office mandated to assist staff following the abolition of the Panel of Counsel.

Handling of Procurement Complaints

Effective Date

May 07, 2009

Summary of Changes
Procurement protest is defined as any allegations made by an individual or entity with respect to failure of UNDP or any of UNDP staff to comply with relevant procurement procedures and uphold the basic principles and standards of integrity, transparency and fairness expected in the public procurement context. To be completed, the protest must contain the following information:The protestor’s name, address, telephone number and fax number;The solicitation or contract number, the name of contracting office;A detailed statement of all factual and legal grounds for the protest and an explanation of how the protester was wronged;Copies of relevant documents supporting protester’s statement;A statement as to the form of relief;All information establishing that the protestor is an interested party for the purpose of filing a protest; andAll information establishing the timeliness of the protest.​

Evaluation of Offers

Effective Date

Jun 07, 2009

Summary of Changes

 

New in Contract, Asset and Procurement Chapter:

The purpose of Evaluation and Comparison of Offers is to ensure that the most qualified and responsive offer affords best value for money. Once a solicitation method and a forum for competition has been determined and tender documents distributed to potential Offerors, a Business Unit must ensure that adequate controls are in place for the receipt and evaluation of offers. Regardless of how effective each phase of the procurement process is executed, if the offers - quotations, bids or proposals - are not evaluated in a fair and transparent manner, the overall process fails.​

Pass-Through Management: UNDP as Administrative Agent (AA)

Effective Date

Jul 03, 2009

Summary of Changes

Procedures for management of pass-through fund when UNDP is the Administrative Agent.
 

National Implementation

Effective Date

Sep 14, 2009

Summary of Changes

​The NEX Task Force is finalizing the following procedures: i) selection of implementing arrangements; ii) selection of implementing partners, including capacity assessments and a clarification of the distinction between systemic capacity assessment and implementation capacity assessment; iii) project appraisal; and iv) clarification of accountability under different implementing arrangements, of implementing partners, and for UNDP as a responsible party.

These revisions will be accompanied by the release of a printed version of procedures for implementation by national governments (i.e. ‘NIM’). These are scheduled for launch in the fourth quarter of 2009 after approval by senior management.

Management of Cash Planning/Forecasting of Cash Flows

Effective Date

Mar 23, 2010

Summary of Changes
​The Management of Cash Planning/Forecasting of Cash Flows sub-process of Financial Resources Management chapter has been updated to clarify conditions under which Country Offices can deviate from the mandatory requirement to utilize non-convertible currency and exceptionally start using convertible local currency and maintain local USD accounts.
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