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Property, Plant and Equipment & Acquisition and Maintenance (Furniture and Equipment) & Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment) & Disposal and Write-Off (Furniture and Equipment) & Acquisition and Maintenance (Plant and Property) & Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property) & Disposal and Write-Off (Plant and Property) & Acquisition and Maintenance (Leasehold Improvements) & Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) & Disposal and Write-Off (Leasehold Improvements) & Corporate Purchasing Card & Type of Leases and Treatment in UNDP Books & Acquisition, Renewal and Termination of Premise Leases & Equipment Leases & Developing a Business Case for Local Presence & Clearing a Local Presence & Setting Up a Local Presence & Closing a Local Presence & Authorizing Official Business Travel & UN Travel Documents and National Passport & Route, Mode of Transportation, and Standard of Accommodation & Visas at Headquarters (New York) & Vehicle Management

Effective Date

Jan 09, 2023

Summary of Changes
The following policies have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Asset Management - Property, Plant and EquipmentAsset Management Property Plant Equipment PPE Furniture and EquipmentAcquisition and Maintenance (Furniture and Equipment)Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)Disposal and Write-Off (Furniture and Equipment) Plant and PropertyAcquisition and Maintenance (Plant and Property)Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property)Disposal and Write-Off (Plant and Property) Leasehold Improvements Acquisition and Maintenance (Leasehold Improvements) Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) Disposal and Write-Off (Leasehold Improvements) Corporate Purchasing Card Corporate Purchasing Card Lease Management (Premises and Equipment) Type of Leases and Treatment in UNDP Books Acquisition, Renewal and Termination of Premise Leases Equipment Leases Management of Local Presences Developing a Business Case for Local Presence Clearing a Local Presence Setting Up a Local PresenceClosing a Local Presence Duty TravelAuthorizing Official Business TravelPost travelUN Travel Documents and National Passport (policy and procedures)Route, Mode of Transportation, and Standard of AccommodationVisas at Headquarters (New York) (policy and procedures) Vehicle ManagementVehicle Management

Disbursing Funds (Making Payments) & Prepayments & Regular Maintenance Accounts Payable & Refunds to Donors & Financial Statements & Record Retention, Data Security and Contingency & Certified Financial Reports & Maintenance and Usage of Chart of Accounts & Core Contributions & Non-Core Contributions & Revenue Management for Joint Programming & US Letter of Credit (LOC) Agreements & Accounts Receivable & Government Contribution to Local Office Costs (GLOC) from LIC and MIC & Inventory Management & Designation and Responsibilities of Signatories & Establishment and Use of Electronic Banking Systems & Opening and Closing of Bank Accounts & Cash Operations & Petty Cash Fund for Management Project (PCF) & Project Cash Advance (PCA) & Project Cash on Hand for DIM Projects (PCH) & Bank Account Reconciliation & Management of Cash Planning/Forecasting of Cash Flows & Management of Zero-Balance Account System & UNFCU Share Account Management & Supplier Banking Information Setup for IBAN & Electronic Funds Transfer Standards & Management of Petty Cash & Handling of Cash and Receipts Treasury & Project Petty Cash Fund (PPCF) & GMS Fee Set-up and Collection & Universal Price List (UPL) and Local Price List (LPL) & Multiple Funding Lines for Positions & Use of UPL and LPL & Harmonized Conceptual Funding Framework and Cost Recovery Methodology & Cost Recovery from Other Resources - GMS & Expenditure of Income Accrued from Cost Recovery & Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) & Planning and Paying for Delivery Enabling Services to Projects & Service Clearing Account (SCA): Charging, Billing and Fee Collection & UN Agency Services & Pass-Through Fund Management: UNDP as a Participating UN Organization & Parallel Fund Management & Pass-Through Fund Management: UNDP as a Participating UN Organization & Pass-Through Management: UNDP as Administrative Agent (AA) & Pooled Fund Management

Effective Date

Jan 09, 2023

Summary of Changes
The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Expense Management Disbursing Funds (Making Payments) (policy and procedures)Prepayments (policy and procedures)Regular Maintenance Accounts Payable (policy and procedures) Financial Closure of Development Projects and Trust FundsRefunds to Donors (policy only) Financial Operations ManagementFinancial Statements (policy only)Record Retention, Data Security and Contingency (policy only)Certified Financial Reports (policy only)Maintenance and usage of Chart of Accounts (policy and procedures) Pipeline and Revenue ManagementCore Contributions (policy and procedures)Non-Core Contributions (policy and procedures)Revenue Management for Joint Programming (policy only)US Letter of Credit (LOC) Agreements (policy and procedures)Accounts Receivable (policy only)Government Contribution to Local Office Costs (GLOC) from LIC and MIC (policy and procedures) Inventory Management Inventory Management (policy and procedures) Cash Banking and InvestmentDesignation and Responsibilities of Signatories (policy and procedures)Establishment and Use of Electronic Banking Systems (policy and procedures)Opening and Closing of Bank Accounts (policy and procedures)Cash Operations (policy only)Petty Cash Fund for Management Project (PCF) (policy and procedures)Project Cash Advance (PCA) (policy and procedures)Project Cash on Hand for DIM Projects (PCH) (policy only)Bank Account Reconciliation (policy and procedures)Management of Cash Planning/Forecasting of Cash Flows (policy and procedures)Management of Zero-Balance Account System (procedures only)UNFCU Share Account Management (policy and procedures)Supplier Banking Information Set-up for IBAN (procedures only)Electronic Funds Transfer Standards (policy only in ICT section)Management of Petty Cash (policy only)  Handling of Cash and Receipts Treasury (policy and procedures)Project Petty Cash Fund (PPCF) (policy and procedures) Resource Planning and Cost RecoveryGMS Fee Set-up and CollectionUniversal Price List (UPL) and Local Price List (LPL) (policy and procedures)Multiple Funding Lines for Positions (policy and procedures)Use of UPL and LPL (policy and procedures)Harmonized Conceptual Funding Framework and Cost Recovery MethodologyCost Recovery from Other Resources - GMSExpenditure of Income Accrued from Cost RecoveryGovernment Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)Planning and Paying for Delivery Enabling Services to Projects (procedures only)Service Clearance Account (SCA), Charging, Billing and Fee Collection (policy and procedures)UN Agency Services (policy and procedures) Financial Management and Implementation ModalitiesPass-Through Fund Management: UNDP as a Participating UN Organization (policy only)Parallel Fund Management (policy only)Pass-Through Fund Management: UNDP as a Participating UN Organization (policy only)Pass-Through Management: UNDP as Administrative Agent (AA) (policy only)Pooled Fund Management (policy and procedures)

Contract Management & Use of Online Quantum System & Evaluation of Offers & Individual Contract & Procurement Authority and Increased Delegated Procurement Authority & Procurement Ethics, Fraud and Corrupt Practices & Procurement Forecasting and Delivery & Procurement Methods & Solicitation & Submission and Receipt of Offers & Transactional Procurement Strategies and Procurement Planning

Effective Date

Jan 09, 2023

Summary of Changes
The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Contracts Management (procedure only)Use of Online Quantum System  (policy and procedures)Evaluation of Offers(policy only)Individual Contract (policy only)Procurement Authority and Increased Delegated Procurement Authority (policy only)Procurement Ethics, Fraud and Corrupt Practices (policy only)Procurement Forecasting and Delivery (policy and procedures)Procurement Methods (policy only)Solicitation (policy and procedures)Submission and Receipt of Offers (policy only)Transactional Procurement Strategies and Procurement Planning (policy only)

ICT Disaster Recovery Standards for UNDP Offices & Electronic Funds Transfer Standards & Electronic Signatures Policy & Quantum User Access Standards

Effective Date

Jan 09, 2023

Summary of Changes
The following policies have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. ICT Disaster Recovery Standards for UNDP Offices and the related ICT Disaster Recovery Plan templateElectronic Funds Transfer StandardsElectronic Signatures and the related List of systems and tools for electronic systems and approvalsQuantum User Access Standards

Job Evaluation​ & Mobility and Hardship & Overtime Compensation & Pensionable Remuneration & Salary Advance & Settling-In Grant & Interim Roster Rules of Procedure & Mobility & Temporary Appointment & Adoption Leave & Annual Leave & Family Leave & Maternity Leave & Paternity Leave & Sick Leave & Special Leave & After-Service Health Insurance: ASHI MIP & After-Service Health Insurance: ASHI UN & Dental Insurance: UN NY Cigna Dental Plan & Compensation for Death, Injury or Illness – Appendix D & Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality & Group Life Insurance Plan (GLIP) & Medical Insurance: Medical Insurance Plan (MIP) & Medical Insurance: UN NY Aetna Medical Insurance & Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance & Medical Insurance: UN NY HIP Health Plan & Medical Insurance : UN Worldwide Medical Insurance Plan & Chartered Medical Evacuation Travel (CMET) & Home Leave & Family Visit & Medical Evacuation Travel (MET) & Mandatory Age of Separation & Fellowship & International Personnel Services Agreement & Internship & National Personnel Services Agreement & Non-Reimbursable Loan Agreements & Migrated : 09-01-2023 - Human Resources Management

Effective Date

Jan 09, 2023

Summary of Changes
The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Classification of Posts Job Evaluation (procedures updated) Salaries and Related AllowancesMobility and Hardship (procedures updated)Overtime Compensation (policy updated)Pensionable Remuneration (procedures updated)Salary Advance (policy and procedures updated)Settling-in Grant (policy updated) Appointment and Promotion Interim Roster Rules of Procedure (policy updated)Mobility (procedures updated)Temporary Appointment Annual and Special LeaveAdoption Leave (procedures updated)Annual Leave (policy and procedures updated)Family Leave (policy updated)Maternity Leave (procedures updated)Paternity Leave ( procedures updated)Sick Leave (policy and procedures updated)Special Leave (policy updated) Social Security After-Service Health Insurance (ASHI MIP) (procedures updated)After-Service Health Insuranc (ASHI UN) (procedures updated)Dental Insurance_UN NY Cigna Dental Plan (procedures updated)Compensation for Death, Injury or Illness – Appendix D (procedures updated)Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality (procedures updated)Group Life Insurance Plan (GLIP) (procedures updated)Medical Insurance: Medical Insurance Plan (MIP) (procedures updated)Medical Insurance UN NY Aetna Medical Insurance (procedures updated)Medical insurance UN NY Empire Blue Cross PPO Medical Insurance (procedures updated)Medical Insurance UN NY HIP Health Plan (procedures updated)Medical Insurance : UN Worldwide Medical Insurance Plan (procedures updated) Travel and Removal Expenses Chartered Medical Evacuation Travel (CMET) (procedures updated)Home leave (procedures updated)Family Visit (procedures updated)Medical Evacuation Travel (procedures updated) Separation from Services Mandatory age of separation (procedures updated) Non-Staff Fellowship (procedures updated)International Personnel Services Agreement (policy updated)Internship (procedures updated)National Personnel Services Agreement (policy updated)Non-Reimbursable Loan Agreement (procedures updated)Service Contract (policy updated)

Performance Based Payments & Appraise and Approve & Manage Change & Report & Close and Transition

Effective Date

Jan 18, 2023

Summary of Changes
​The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Programming Standards Social and Environmental Standards (procedures: Screening Template and Screening Procedure Guide) Design Formulate Programmes and Projects (Formulate Development Projects procedures)Engagement Facility (procedures)Multi-Country and South-South Projects (procedures)Development Services (procedures) Implement Annual Planning (Projects procedures)Deliver Results (procedures)

Planning and Paying for Delivery Enabling Services to Projects & Use of UPL and LPL

Effective Date

Mar 15, 2023

Summary of Changes
Planning and Paying for Delivery Enabling Services to Projects and Use of UPL and LPL policies and procedures have been updated to reflect the zero-dollar invoices which have been launched in the Quantum payables module to support cost-recovery including delivery enabling services (DES) costs (formerly known as direct project costs (DPC)) and replace former GLJE capabilities. In Planning and Paying for Delivery Enabling Services to Projects, a new User Guide for DES (DPC) Entries in Quantum is published in step 3 of the procedures and the User Guide on DPC Account Codes in this procedure step has been updated. The explanatory notes in procedure step 3, step 3.1. and step 5 have been modified to reflect the updates. In Use of UPL and LPL, a User Guide for DES (DPC) Entries in Quantum is published in step 8 of the procedures and the policy has been updated to reflect this. The User Guide on DPC Account Codes in this procedure step has also been updated The Visual Guide on Cost Recovery has also been modified to reflect all updates.

National Implementation & Direct Implementation (DIM) Modality

Effective Date

Mar 17, 2023

Summary of Changes
The National Implementation and Direct Implementation (DIM) Modality policies have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct

Effective Date

Jan 28, 2009

Summary of Changes

Duties and Obligations and Disciplinary Measures and Appeals sections of Human Resources Management chapter have been updated to incorporate the latest revision of the UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct, UNDP Policy for Protection against Retaliation and UNDP Policy on Workplace Harassment and Abuse of Authority.

The main purpose of this revision is to align the Legal Framework with the new system of administration of justice that was launched on 1 July 2009 and to provide additional clarifications on existing procedures on protection against retaliation. Key issues incorporated in this revised version, which emanate from the reform of the administration of justice, are the following:

  • A new procedure relating to the imposition of disciplinary measures, following the abolition of the Disciplinary Committee;
  • The new disciplinary measures that can be imposed on staff members;
  • The new formal system of appeal, consisting of a first-instance UN Dispute Tribunal and a second-instance UN Appeals Tribunal;
  • A new Office of Staff Legal Assistance, as the Office mandated to assist staff following the abolition of the Panel of Counsel.

Handling of Procurement Complaints

Effective Date

May 07, 2009

Summary of Changes
Procurement protest is defined as any allegations made by an individual or entity with respect to failure of UNDP or any of UNDP staff to comply with relevant procurement procedures and uphold the basic principles and standards of integrity, transparency and fairness expected in the public procurement context. To be completed, the protest must contain the following information:The protestor’s name, address, telephone number and fax number;The solicitation or contract number, the name of contracting office;A detailed statement of all factual and legal grounds for the protest and an explanation of how the protester was wronged;Copies of relevant documents supporting protester’s statement;A statement as to the form of relief;All information establishing that the protestor is an interested party for the purpose of filing a protest; andAll information establishing the timeliness of the protest.​
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