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Internal Control Framework

Effective Date

Jul 15, 2010

Summary of Changes

​Version 4 of the Internal Control Framework policy now can be accessed through the Results Management and Accountability chapter. The updated version incorporates 1) New introduction to encapsulate the attributes and components of internal control as is best practice, taking full consideration of all existing control processes in UNDP. The new introduction follows more closely the COSO internal control model, and is therefore very broad in its coverage of administrative and programmatic areas. 2) The Operational Guide of the ICF, to better reflect its level of detail.

UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct

Effective Date

Nov 28, 2010

Summary of Changes

​Duties and Obligations and Disciplinary Measures and Appeals sections of Human Resources Management chapter have been updated to incorporate the latest revision of the UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct, UNDP Policy for Protection against Retaliation and UNDP Policy on Workplace Harassment and Abuse of Authority.

The main purpose of this revision is to align the Legal Framework with the new system of administration of justice that was launched on 1 July 2009 and to provide additional clarifications on existing procedures on protection against retaliation. Key issues incorporated in this revised version, which emanate from the reform of the administration of justice, are the following: - A new procedure relating to the imposition of disciplinary measures, following the abolition of the Disciplinary Committee; - The new disciplinary measures that can be imposed on staff members; - The new formal system of appeal, consisting of a first-instance UN Dispute Tribunal and a second-instance UN Appeals Tribunal; -A new Office of Staff Legal Assistance, as the Office mandated to assist staff following the abolition of the Panel of Counsel.

Internship

Effective Date

Nov 29, 2010

Summary of Changes
The interim guidance for preparation of country programme documents and costed evaluation plans being prepared for submission to the Executive Board in 2011 is now available. The interim guidance contains links to revised templates (including the format of country programme document itself, results and resources framework and evaluation plan), forms and deadlines posted on the RBM platform. Upon the approval of the revised Evaluation Policy in January 2011, the relevant sections of the POPP will be updated.

Individual Contract

Effective Date

Dec 13, 2010

Summary of Changes

​The Contract and Procurement Management chapter has been updated with the new procedures on Individual Contract (IC) that with immediate effect replace the Special Service Agreement (SSA) and the Reimbursable Loan Agreements (RLA) guidelines. The procedures have been designed to provide more clarity, simplification and standardization to the way UNDP deals with individual consultants and contractors. In order to effectively communicate the provisions of the new procedures, the Procurement Support Office of BoM will shortly develop and share with all offices a detailed Q&A note, organize a webinar for procurement staff, as well as include sessions on the new procedures into regional and other training events.

UNFCU Share Account Management

Effective Date

Feb 16, 2011

Summary of Changes

​Financial Resources Management chapter has been updated with procedures for UNFCU Share Account Management . The procedures cover the services offered by UNDP to locally recruited staff opting to take deductions from local currency salary, convert them to US Dollars, and have them paid into a savings account held by UNFCU in New York in their name. This service provided by UNDP is limited to salary and does not cover other types of remuneration (e.g., DSA, shipment compensations, etc.). The deductions for local salary scales may not exceed 50% of the gross salary of the participating staff member.

Property, Plant and Equipment

Effective Date

Feb 24, 2011

Summary of Changes

​Assets Management section of Administrative Support Services chapter has been updated with the Project Assets Management. The process establishes procedures and systems to ensure compliance with the UNDP Financial Rules and Regulations and to ensure accurate reporting of all non-expendable (fixed) project assets. As stated in the UNDP Financial Regulations and Rules, the management of fixed assets includes all actions necessary for the acquisition and receipt, custody, maintenance and disposal of non-expendable assets which are controlled and safeguarded by UNDP. This includes the timely and proper location, tracking and record-keeping of all related transactions. The compliance with the procedures is an auditable requirement.

Trust Fund Management

Effective Date

Mar 11, 2011

Summary of Changes
The Financial Resource Management chapter has been updated with the revised procedures for trust fund management, including revised TOR for trust fund manager and clarification of UNDP roles and responsibilities when acting as Administrative agent and/or Participating UN organization.

The revision is based on “The UNDG guidance on joint programming and multi-donor trust funds” of 12 March 2010 and ”UNDP’s accountability when acting as Administrative Agent in Multi-Donor Trust Funds, One UN Funds and/or UN Joint Programmes using the pass-through fund management modality.” The revised procedures will provide for efficiency gains by standardizing the policy and providing guidance based on lessons learned from existing multi donor trust funds and the Delivering as One pilots.

Anti-Fraud Policy

Effective Date

Mar 14, 2011

Summary of Changes

​The Results Management and Accountability chapter has been updated with the revised anti-fraud policy which now replaces the UNDP fraud policy statement of August 2005 and brings, in one place, currently dispersed policies and practices.

Framework of Accountability for Security

Effective Date

Jul 25, 2011

Summary of Changes

Security Management chapter of POPP has been updated with Security Policy and Framework of Accountability for UNDP Managers and Personnel within the UN Security Management System. The revised Security Policy focuses on ”how to stay rather than when to go.” It is about the management rather than the avoidance of risk. It also encompasses issues regarding the complementarity between UNDSS and Security Office/BoM, and clarification on access to security funds, medical and casualty evacuations and lines of authority. The purpose of the Framework for Accountability is to provide clear guidance on how to enable the conduct of UNDP activities within the United Nations Security Management System, while ensuring the safety, security and well-being of personnel, premises and assets.

Property, Plant and Equipment

Effective Date

Apr 19, 2013

Summary of Changes

​The threshold on the corporate purchasing card has been increased from $2500 to $5000, excluding expenditures for PPE. Regarding furniture and equipment, UNDSS assets are no longer recorded as UNDP Assets and only UNDP’s share of assets purchased under common service arrangements will be recorded in UNDP’s books. The procurement catalogue provides guidance to ensure appropriate recording.

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