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Handling of Procurement Complaints & Payment and Taxes & Shipping and Insurance & Requisition and Procurement of Goods, Civil Works and Services & General Considerations of Contracting

Effective Date

Jan 08, 2021

Summary of Changes
The following policies are available in French. To access the content, click on the French language tab of the respective policy page: Handling of Procurement Complaints Payment and Taxes Shipping and Insurance Requisition and Procurement of Goods, Civil Works and Services  Pre-Award Negotiations

Formulate Programmes and Projects & Appraise and Approve & Deliver Results & Provide Oversight & Close and Transition

Effective Date

Jan 15, 2021

Summary of Changes
​The RACI (Roles/Accountability/Consult/Inform) matrix is now available to clarify the roles and accountabilities for the GEF project cycle from origination to project financial closure, including oversight. This is only applicable for GEF-funded projects. It is linked in the relevant procedure steps of the following PPM chapters:   1) Formulate Programmes and Projects (Development Projects, Step  1.1 ALT) 2) Appraise and Approve (Development Project, 2.1 VERT) 3) Deliver Results (Step 3.0) 4) Provide Oversight (Step 1.0) 5) Close and Transition (Projects, Step 2.0)

Formulate Programmes and Projects & Select Responsible Parties and Grantees & Appraise and Approve & Manage Change & Report & Close and Transition

Effective Date

Feb 01, 2021

Summary of Changes
The management actions to the OAI GEF Audit that have been completed to date have been uploaded to the POPP. This includes the RACI, the Delegation of Authority Letter and Guidance on GEF Project Revisions. The changes can be found on the following PPM pages: Formulate Programmes and ProjectsSelect Responsible Parties and Grantees Appraise and ApproveManage ChangeReportClose and Transition

Vehicle Management & Corporate Purchasing Card & Type of Leases and Treatment in UNDP Books & Acquisition, Renewal and Termination of Premise Leases & Equipment Leases & Relocation Shipment & Security Clearance & Daily Subsistence Allowance (DSA) & Other Travel Allowances and Expenses & Route, Mode of Transportation, and Standard of Accommodation

Effective Date

Feb 05, 2021

Summary of Changes
​The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:Vehicle ManagementCorporate Purchasing CardTypes of Leases and Treatments in UNDP BooksAcquisition, Renewal and Termination of Premise LeasesEquipment LeasesRelocation ShipmentSecurity ClearanceDaily Subsistence AllowancePost TravelOther Travel Allowances and ExpensesRoute, Mode of Transportation, and Standard of Accommodation

Property, Plant and Equipment & Acquisition and Maintenance (Furniture and Equipment) & Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment) & Disposal and Write-Off (Furniture and Equipment) & Acquisition and Maintenance (Plant and Property) & Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property) & Disposal and Write-Off (Plant and Property) & Acquisition and Maintenance (Leasehold Improvements) & Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) & Disposal and Write-Off (Leasehold Improvements) & Intangible Assets: Acquisition, Development and Maintenance & Intangible Assets : Amortizations, Reconciliations, Reports and Centralized Functions & Intangible Assets: Disposal and Write-Off & Developing a Business Case for Local Presence & Clearing a Local Presence & Setting Up a Local Presence & Closing a Local Presence

Effective Date

Feb 11, 2021

Summary of Changes
The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page: Property, Plant and Equipment (PP&E) Acquisition and Maintenance (Furniture and Equipment)Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)Disposal and Write-Off (Furniture and Equipment)Acquisition and and Maintenance (Plant and Property) Disposal and Write-Off (Plant and Property) Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property) Acquisition and Maintenance (Leasehold Improvements)Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) Disposal and Write-Off (Leasehold Improvements) Acquisition, Development and Maintenance (Intangible Assets) Amortizations, Reconciliations, Reports and Centralized Functions (Intangible Assets) Disposal and Write-Off (Intangible Assets)Developing a Business Case for Local PresencesClearing a Local PresenceSetting up a Local PresenceClosing a Local Presence

Contract Management & General Considerations of Contracting & Handling of Procurement Complaints & Payment and Taxes & Shipping and Insurance & Construction Works & Evaluation of Offers & Pre-Award Negotiations & Individual Contract & Engaging CSO/NGO as a Responsible Party & Innovation Challenges & Quality Assurance for Health Products & Long Term Agreements (LTAs) and Cooperation with UN Entities & Procurement Methods & Procurement Authority and Increased Delegated Procurement Authority & Procurement Ethics, Fraud and Corrupt Practices & Procurement Overview and Principles & Sustainable Procurement & Procurement Oversight and Procurement Review Committees & Procurement Forecasting and Delivery & Transactional Procurement Strategies and Procurement Planning & Requisition and Procurement of Goods, Civil Works and Services & Solicitation & Submission and Receipt of Offers & Use of Online Quantum System & Sourcing and Market Research & Vendor Sanctions

Effective Date

Mar 11, 2021

Summary of Changes
​The following procurement documents are now available in the POPP templates library:Model Contract for Rental of Vehicle with DriverModel Contract for Rental of Vehicle with Driver (Spanish)Model Travel Agency AgreementModel Travel Agency Agreement (Spanish)Model Contract for Security ServicesModel Contract for Security Services (Spanish)Model Contract for Reprints (Spanish)Model Basic Publishing Contract (Spanish)Model Contract for Publication Services

Formulate Programmes and Projects & Engagement Facility & Multi-Country and South-South Cooperation Projects

Effective Date

Jun 17, 2021

Summary of Changes
​In order to assist offices in their costing and budgeting of project activities, PPM procedures "Prepare Fully Costed Budgets for Projects" have been added. These procedures provide guidance on how to budget direct and indirect costs including personnel and operating costs, as well services by UNDP offices to projects. They also provide a sample project budget template by activities and budget inputs and a sample timesheet template when estimating UNDP services to projects. Budgeting and costing requirements of the specific funding partners (EU, GEF and Global Fund) are also available here. These updates are reflected in the following PPM chapters:  Formulate Programmes and Projects policy (clauses 41-42, 47 and 49)Formulate Development Projects procedures (Step 3.2) Formulate Development and Institutional Effectiveness Projects procedures (Step 1.1) Engagement Facility procedures  (Step 3.1) Multi-Country and South-South Projects procedures (Step 3.1) 

Select Implementing Partners & Select Responsible Parties and Grantees & Deliver Results

Effective Date

Jun 29, 2021

Summary of Changes
​The following PPM chapters have been updated to align with the January 01, 2021 HACT changes:Select Implementing Partners (policy clause 7 and procedure step 2.0)Select Responsible Parties and Grantees (policy clauses 6 and 17; procedure table 1, step 3.0)Deliver Results (procedure step 3.0) Additionally, the Partner Capacity Assessment Tool (PCAT) has been updated to align with the HACT updated thresholds and also includes procurement capacity assessment for GEF & GCF-funded projects. 

UN Agency Services

Effective Date

Sep 08, 2021

Summary of Changes

The UNDP Service Level Agreement (SLA) template has been updated as follows: 
• Paragraph 3 has been expanded to state legal services that are not included in the SLA template given its specific conditions, including cost-recovery.
• Paragraphs 4 & 5 have been added to reflect the provision of Partner Personnel Services Agreement (PPSA) services. The PPSA service is developed for partners to benefit from UNDP service, and as part of our corporate strategy for taking on a central role in UN-wide solutions and back-office services.
• Paragraph 9 has been updated to reinstate the prior language to ensure consistency with the liability provision of the corporate Framework Agreement. 
• Paragraph 10 has been added to clarify that with respect to all contracts, including non-staff personnel, but excluding staff members, the Services are on behalf of the client, i.e. a UN entity and any allegations of misconduct involving the Client and/or its personnel, or grievances shall be handled by the client. 
• Paragraph 11 has been added to clarify the process for inquiries to the Ethics Office regarding staff members on a UNDP Letter of Appointment.

General Considerations of Contracting

Effective Date

Sep 24, 2021

Summary of Changes
​The Contract Face Sheet on Behalf of a UN Entity has been updated. The new version includes changes in the terminology and changes to the template formatting. The updated template is linked in clause 2 of the Templates/Forms/Links section at the end of the General Considerations of Contracting Policy and also published in Libraries under Templates & Guidelines, POPP ID:POPP-11-2485.
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