English
Locations
Effective Date
Aug 09, 2019
Summary of Changes
The Waiver of Liability for UNDP Vehicles is now available inFrench(document ID POPP-11-3047) in the templates library.
Policy Areas
- Programme and Project Management
- Crisis Response
-
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
-
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
-
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
- Partnerships
-
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
- Accountability
-
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
-
ICT Security
- Security
Programme and Project Management
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
Procurement Authority and Increased Delegated Procurement Authority
Effective Date
Jan 18, 2023
Summary of Changes
The standard delegated procurement authority of a Resident Representative or head of a business unit is US $200,000, except for Business units granted the exceptional approval to be exempted from the mandatory use ofeTendering which will remain as $150,000.
Innovation Challenges
Effective Date
Oct 29, 2019
Summary of Changes
The Innovation Challenge Agreement Template (Individual) is now available in French in the POPP library.
Social and Environmental Standards & Formulate Programmes and Projects & Development Services & Select Implementing Partners & Appraise and Approve & Monitor & Provide Oversight & Manage Change & Report
Effective Date
Dec 03, 2019
Summary of Changes
Updates were made across the programme and project management chapter of the POPP to reflect the shift from the UNDAF to the UN Cooperation Framework. Updates were also made under programme appraisal to reflect the shift from the HQ PAC, which quality assured completed CPDs at the end of programme design, to the IPAC, which assesses the programme's theory of change closer to the start of the process as a learning function.Social and Environmental Standards Formulate Programmes and Projects Development Services
Select Implementing Partner Appraise and ApproveMonitor Provide Oversight Manage ChangeReport
Innovation Challenges
Effective Date
Jan 14, 2020
Summary of Changes
The Innovation Challenge Agreement Template (Individual) is now available in Spanish in the POPP library.
Formulate Programmes and Projects
Effective Date
Feb 04, 2020
Summary of Changes
The CPD template has been updated to respond to changes brought by the United Nations Sustainable Development Cooperation Framework. [Formulate Programmes and Projects procedure table (Step 6)].
Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment) & Acquisition and Maintenance (Leasehold Improvements) & Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) & Disposal and Write-Off (Plant and Property) & Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property)
Effective Date
Feb 07, 2020
Summary of Changes
Two terms changed throughout the policies below: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.
1.Furniture and Equipment: Depreciation, Reconciliations Reports and Centralized Functions
2.Leasehold Improvements: Acquisition and Maintenance
3.Leasehold Improvements: Depreciation, Reconciliations Reports and Centralized Functions
4.Plant and Property: Disposal and Write-Off
5.Plant and Property: Depreciation, Reconciliations Reports and Centralized Functions
Intangible Assets: Acquisition, Development and Maintenance & Intangible Assets : Amortizations, Reconciliations, Reports and Centralized Functions
Effective Date
Feb 07, 2020
Summary of Changes
Two terms changed throughout the policies below: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.
1.Intangible Assets: Acquisition, Development and Maintenance
2.Intangible Assets: Amortizations, Reconciliations, Reports and Centralized Functions
Property, Plant and Equipment & Disposal and Write-Off (Furniture and Equipment) & Disposal and Write-Off (Plant and Property)
Effective Date
Feb 07, 2020
Summary of Changes
UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.
UNDP has updated the following policies to reflect the changed asset capitalization threshold:
1.Furniture and Equipment: Disposal and Write-Off
The following clause has been amended accordingly:
40
Additionally, the Asset Disposal Authority has increased from US $2,500 to US $5,000. Clauses 2, 4, 5, 15, 17, 19 and 22 of the policy have been updated accordingly.
2.Furniture and Equipment: Acquisition and Maintenance
The following clauses have been amended accordingly:
3, 5-7; 14; 35-37; 41, 43, 46, 48; 73 and 83.
3.Plant and Property: Acquisition and Maintenance
The following clauses have been amended accordingly:
1, 3, 5 and 21
4.Plant and Property: Disposal and Write-Off
The Asset Disposal Authority has increased from US $2,500 to US $5,000. Clause 4 has been updated accordingly.
5.Furniture and Equipment: Property, Plant and Equipment (PPandE)
The following clauses have been amended accordingly:
1, 4, and 5
Acquisition and Maintenance (Furniture and Equipment) & Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment) & Disposal and Write-Off (Furniture and Equipment) & Acquisition and Maintenance (Leasehold Improvements) & Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) & Acquisition and Maintenance (Plant and Property) & Disposal and Write-Off (Plant and Property)
Effective Date
Feb 14, 2020
Summary of Changes
The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in the following clauses of the policies below:Furniture and Equipment: Acquisition and Maintenance (clause 9)Furniture and Equipment: Depreciation, Reconciliations Reports and Centralized Functions (clause 20)Furniture and Equipment: Disposal and Write-Off (clause 1)Leasehold Improvements: Acquisition and Maintenance (clause 31.a.)Leasehold Improvements: Depreciation, Reconciliations Reports and Centralized Functions (clause 9)Plant and Property: Acquisition and Maintenance (clause 11.b.)Plant and Property: Disposal and Write-Off (clause 5)