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Security

Formulate Programmes and Projects

Effective Date

Mar 01, 2016

Summary of Changes
New Project Document Template While the new project document template can be used immediately, it will be required for all new projects as of 1 March 2016. Country offices should take note of the strengthened resource planning requirements of the project document. All project inputs, including those provided by UNDP staff, are to be fully budgeted and included in the multi-year work plan. 

Individual Contract

Effective Date

Apr 01, 2016

Summary of Changes
The security and safety of UNDP personnel is the highest priority in delivering UNDP's mandate around the world. Since 2004, UNDP has put in place an internal cost allocation mechanism to fund the corporate security costs.  At its meeting on 3 March 2016, the OPG authorized the central recovery of security and insurance costs related to Individual Contractors (ICs), thus treating them in a similar way to other UNDP contract holders. As a result, effective 1 April 2016, the following security charges at the same level as the rates for staff, UNV and SC holders will be applied to the professional fees of ICs (excluding payments for travel and/or Daily Subsistence Allowance):4.25% for duty stations H, A, B & C6.25% in duty stations D & E.The above percentages are based on the capital city's hardship classification for the hiring Unit, and will be recovered by HQs on a regular basis against the budget(s) used for the payment of the IC. Therefore, all offices must ensure when planning that these costs are included in their project budgets (refer to Annex I for detailed guidance).

Formulate Programmes and Projects

Effective Date

Feb 13, 2017

Summary of Changes
The new project document template (2017)has been uploaded, reflecting new clauses on fraud prevention and accountability to strengthen risk management section.

Use of UPL and LPL

Effective Date

Apr 26, 2017

Summary of Changes
DPC account codes with better definitions to attribute UPL/LPL based services and DE advisory services have been added.  A new fund code has been provided for CO stand-alone projects where a pre-financing could be essential. 

Planning and Paying for Delivery Enabling Services to Projects

Effective Date

Apr 26, 2017

Summary of Changes
A new fund code and operational procedures have been clarified for Expert Advisory Services provided by the Headquarters’ staff. 

Route, Mode of Transportation, and Standard of Accommodation

Effective Date

Jun 15, 2017

Summary of Changes
The policy has been updated in the following provisions: a) A route should be most economical route; b) Increase personal tolerance threshold to $500 at the discretion of the authorizing unit; c) 'Cabin above economy' applies when there is no business class; d) If the most economical fare does not include checked luggage, it is within the discretion of the authorizing unit to approve a higher fare including one piece of checked luggage; and; e) Revised advance purchase guideline from 21 days to 14 days when traveling in economy class.

Combined Delivery Report (CDR)

Effective Date

Feb 21, 2018

Summary of Changes
The following updates are intended to reduce the staff burden and expedite compliance process in respect of CDRs.Offices are now required to send CDRs to Implementing Partners (IPs) for verification and signature, only for the 2nd, 3rd and 4th quarters of the year. The 2nd quarter CDR will cover January to June cumulative expenses. The 3rd quarter CDR will cover from January to September cumulative expenses; and the 4th quarter CDR will cover from January to December cumulative expenses.If no response is received from the IP within 30 days, a follow-up request should be sent indicating that "the Combined Delivery Report will be deemed accepted if no response is received within 15 calendar days." Copies of the CDR (or evidence of follow-up where no responses are received), should be uploaded to theCDR Library (inUNDP's Corporate Planning System) no later than 45 calendar days after the end of each quarter.

Individual Contract

Effective Date

Sep 25, 2018

Summary of Changes
​In the Individual Contracting policy, Selection of Individual Contractors (section 69) and the Direct Contracting provision (section 112) were updated to reflect that the threshold of no-competition for ICs can be increased to $10,000 if approved by the Bureaus. The direct contracting template for Individual Contractors was updated accordingly.

Individual Contract

Effective Date

May 23, 2019

Summary of Changes
The Offerors Letter to UNDP Confirming Interest and Availability is available in French and is available in the template library.

Individual Contract

Effective Date

Jun 12, 2019

Summary of Changes
​The template, Individual Contract On Behalf of a UN Agency, is now available inEnglish (document ID POPP-11-3021) andSpanish (document ID POPP-11-3020). These are available in the POPP templates library.
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