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Project Petty Cash Fund (PPCF) & Project Cash on Hand for DIM Projects (PCH) & Bank Account Reconciliation & Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution & Safe Management & Supplier Management & Working with External Auditors

Effective Date

Feb 07, 2022

Summary of Changes
​ The following policies are now available in French. To access the content, click on the French language tab of the respective policy page: 1. Project Petty Cash Fund (PPCF). 2. Project Cash on Hand for DIM Projects (PCH). 3. Bank Account Reconciliation. 4. Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution. 5. Safe Management. 6. Creating and Approving Vendors. 7. Handling Cash and Receipts. 8. Working with External Auditors.

Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890) & Trust Fund Management & Certified Financial Reports

Effective Date

Feb 24, 2022

Summary of Changes
The following policies are now available in French. To access the content, click on the French language tab of the respective policy page: 1. Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083) 2. Trust Fund Management 3. Certified Donor Reports

Social and Environmental Standards & Formulate Programmes and Projects & Monitor

Effective Date

Jun 28, 2022

Summary of Changes
​The project risk register template has been updated to align with the updated Enterprise Risk Management (ERM) policy which has been harmonized with the Social and Environmental Standards (SES) policy. The risk sub-categories in the Quantum + corporate planning system (capturing programme level risks) and in the Atlas project risk registers are now fully aligned with the project-level social and environmental standards. The offline project risk register template (Annex 2) is aligned with the risk entry system in the Quantum + corporate planning system and with the risk appetite to risk significance in the risk matrix (Annex 3).  The updated project risk register template has been published as follows: (a) in steps 1 and 2 of the Social and Environmental Standards procedures; (b) in step 3.3. of the Formulate Development Projects procedures; (c) in step 2.4 of the Monitor procedures.

Enterprise Risk Management

Effective Date

Nov 17, 2022

Summary of Changes
​A visual guide on enterprise risk management has been published in the Enterprise Risk Management policy pagehere and in Business Processeshere. The guide provides an overview of the business process flow steps of all procedures, as well as the tools and guidance on risk management starting from establishing the context, risk assessment, risk treatment, monitoring and review and finally communication and consultation. Links to the relevant resources in the POPP for each process flow step are also included. These are the direct links to the guides in pdf: Full GuideIntegrated Risk Module for Results Management Application of ERM processes according to organizational levelsRisk Management Escalation Process

Formulate Programmes and Projects & Appraise and Approve & Formulate Programmes and Projects & Manage Change

Effective Date

Dec 01, 2022

Summary of Changes
TheFormulate Programmes and Project policy and proceduresAppraise and Approve policy and procedures have been updated with the UNSDG-endorsedGuidance Note on a New Generation of Joint Programmes and itsannexes. The guidance note defines joint programmes within the UN development system reform context and articulates governance and management arrangements at the country level. The link to the guidance note in theFormulate Programmes and Projects policy has been updated in the first row of the table on page 5 and in paragraph 27. Step 8 in theFormulate Programmes procedures and Step 3.0 ALT in theFormulate Development Projects procedures have been updated to include the guidance note linked under explanatory notes and the guidance note's annexes are linked under templates/guidelines. The link to the guidance note in theAppraise and Approve policy has been updated in paragraph 29. Step 3.0 in theProject Revisions procedures of theManage Change policy have been updated to include the guidance note linked under explanatory notes.

Anti-Money Laundering and Countering the Financing of Terrorism Policy

Effective Date

Dec 20, 2022

Summary of Changes

The AML/CFT Operational Guide supplements the UNDP AML/CFT Policy and provides detailed procedures and guidance for the implementation of the policy across UNDP. The Operational Guide specifies roles and responsibilities in the vetting process, including escalation procedures and available corporate tools.

Property, Plant and Equipment & Acquisition and Maintenance (Furniture and Equipment) & Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment) & Disposal and Write-Off (Furniture and Equipment) & Acquisition and Maintenance (Plant and Property) & Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property) & Disposal and Write-Off (Plant and Property) & Acquisition and Maintenance (Leasehold Improvements) & Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) & Disposal and Write-Off (Leasehold Improvements) & Corporate Purchasing Card & Type of Leases and Treatment in UNDP Books & Acquisition, Renewal and Termination of Premise Leases & Equipment Leases & Developing a Business Case for Local Presence & Clearing a Local Presence & Setting Up a Local Presence & Closing a Local Presence & Authorizing Official Business Travel & UN Travel Documents and National Passport & Route, Mode of Transportation, and Standard of Accommodation & Visas at Headquarters (New York) & Vehicle Management

Effective Date

Jan 09, 2023

Summary of Changes
The following policies have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Asset Management - Property, Plant and EquipmentAsset Management Property Plant Equipment PPE Furniture and EquipmentAcquisition and Maintenance (Furniture and Equipment)Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)Disposal and Write-Off (Furniture and Equipment) Plant and PropertyAcquisition and Maintenance (Plant and Property)Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property)Disposal and Write-Off (Plant and Property) Leasehold Improvements Acquisition and Maintenance (Leasehold Improvements) Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) Disposal and Write-Off (Leasehold Improvements) Corporate Purchasing Card Corporate Purchasing Card Lease Management (Premises and Equipment) Type of Leases and Treatment in UNDP Books Acquisition, Renewal and Termination of Premise Leases Equipment Leases Management of Local Presences Developing a Business Case for Local Presence Clearing a Local Presence Setting Up a Local PresenceClosing a Local Presence Duty TravelAuthorizing Official Business TravelPost travelUN Travel Documents and National Passport (policy and procedures)Route, Mode of Transportation, and Standard of AccommodationVisas at Headquarters (New York) (policy and procedures) Vehicle ManagementVehicle Management

Disbursing Funds (Making Payments) & Prepayments & Regular Maintenance Accounts Payable & Refunds to Donors & Financial Statements & Record Retention, Data Security and Contingency & Certified Financial Reports & Maintenance and Usage of Chart of Accounts & Core Contributions & Non-Core Contributions & Revenue Management for Joint Programming & US Letter of Credit (LOC) Agreements & Accounts Receivable & Government Contribution to Local Office Costs (GLOC) from LIC and MIC & Inventory Management & Designation and Responsibilities of Signatories & Establishment and Use of Electronic Banking Systems & Opening and Closing of Bank Accounts & Cash Operations & Petty Cash Fund for Management Project (PCF) & Project Cash Advance (PCA) & Project Cash on Hand for DIM Projects (PCH) & Bank Account Reconciliation & Management of Cash Planning/Forecasting of Cash Flows & Management of Zero-Balance Account System & UNFCU Share Account Management & Supplier Banking Information Setup for IBAN & Electronic Funds Transfer Standards & Management of Petty Cash & Handling of Cash and Receipts Treasury & Project Petty Cash Fund (PPCF) & GMS Fee Set-up and Collection & Universal Price List (UPL) and Local Price List (LPL) & Multiple Funding Lines for Positions & Use of UPL and LPL & Harmonized Conceptual Funding Framework and Cost Recovery Methodology & Cost Recovery from Other Resources - GMS & Expenditure of Income Accrued from Cost Recovery & Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) & Planning and Paying for Delivery Enabling Services to Projects & Service Clearing Account (SCA): Charging, Billing and Fee Collection & UN Agency Services & Pass-Through Fund Management: UNDP as a Participating UN Organization & Parallel Fund Management & Pass-Through Fund Management: UNDP as a Participating UN Organization & Pass-Through Management: UNDP as Administrative Agent (AA) & Pooled Fund Management

Effective Date

Jan 09, 2023

Summary of Changes
The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Expense Management Disbursing Funds (Making Payments) (policy and procedures)Prepayments (policy and procedures)Regular Maintenance Accounts Payable (policy and procedures) Financial Closure of Development Projects and Trust FundsRefunds to Donors (policy only) Financial Operations ManagementFinancial Statements (policy only)Record Retention, Data Security and Contingency (policy only)Certified Financial Reports (policy only)Maintenance and usage of Chart of Accounts (policy and procedures) Pipeline and Revenue ManagementCore Contributions (policy and procedures)Non-Core Contributions (policy and procedures)Revenue Management for Joint Programming (policy only)US Letter of Credit (LOC) Agreements (policy and procedures)Accounts Receivable (policy only)Government Contribution to Local Office Costs (GLOC) from LIC and MIC (policy and procedures) Inventory Management Inventory Management (policy and procedures) Cash Banking and InvestmentDesignation and Responsibilities of Signatories (policy and procedures)Establishment and Use of Electronic Banking Systems (policy and procedures)Opening and Closing of Bank Accounts (policy and procedures)Cash Operations (policy only)Petty Cash Fund for Management Project (PCF) (policy and procedures)Project Cash Advance (PCA) (policy and procedures)Project Cash on Hand for DIM Projects (PCH) (policy only)Bank Account Reconciliation (policy and procedures)Management of Cash Planning/Forecasting of Cash Flows (policy and procedures)Management of Zero-Balance Account System (procedures only)UNFCU Share Account Management (policy and procedures)Supplier Banking Information Set-up for IBAN (procedures only)Electronic Funds Transfer Standards (policy only in ICT section)Management of Petty Cash (policy only)  Handling of Cash and Receipts Treasury (policy and procedures)Project Petty Cash Fund (PPCF) (policy and procedures) Resource Planning and Cost RecoveryGMS Fee Set-up and CollectionUniversal Price List (UPL) and Local Price List (LPL) (policy and procedures)Multiple Funding Lines for Positions (policy and procedures)Use of UPL and LPL (policy and procedures)Harmonized Conceptual Funding Framework and Cost Recovery MethodologyCost Recovery from Other Resources - GMSExpenditure of Income Accrued from Cost RecoveryGovernment Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)Planning and Paying for Delivery Enabling Services to Projects (procedures only)Service Clearance Account (SCA), Charging, Billing and Fee Collection (policy and procedures)UN Agency Services (policy and procedures) Financial Management and Implementation ModalitiesPass-Through Fund Management: UNDP as a Participating UN Organization (policy only)Parallel Fund Management (policy only)Pass-Through Fund Management: UNDP as a Participating UN Organization (policy only)Pass-Through Management: UNDP as Administrative Agent (AA) (policy only)Pooled Fund Management (policy and procedures)

Contract Management & Use of Online Quantum System & Evaluation of Offers & Individual Contract & Procurement Authority and Increased Delegated Procurement Authority & Procurement Ethics, Fraud and Corrupt Practices & Procurement Forecasting and Delivery & Procurement Methods & Solicitation & Submission and Receipt of Offers & Transactional Procurement Strategies and Procurement Planning

Effective Date

Jan 09, 2023

Summary of Changes
The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. Contracts Management (procedure only)Use of Online Quantum System  (policy and procedures)Evaluation of Offers(policy only)Individual Contract (policy only)Procurement Authority and Increased Delegated Procurement Authority (policy only)Procurement Ethics, Fraud and Corrupt Practices (policy only)Procurement Forecasting and Delivery (policy and procedures)Procurement Methods (policy only)Solicitation (policy and procedures)Submission and Receipt of Offers (policy only)Transactional Procurement Strategies and Procurement Planning (policy only)

ICT Disaster Recovery Standards for UNDP Offices & Electronic Funds Transfer Standards & Electronic Signatures Policy & Quantum User Access Standards

Effective Date

Jan 09, 2023

Summary of Changes
The following policies have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system. ICT Disaster Recovery Standards for UNDP Offices and the related ICT Disaster Recovery Plan templateElectronic Funds Transfer StandardsElectronic Signatures and the related List of systems and tools for electronic systems and approvalsQuantum User Access Standards
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