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Policy Areas

Mobility and Hardship

Effective Date

Jan 25, 2017

Summary of Changes

A mobility incentive is introduced to replace the current mobility allowance. The annual amounts of the mobility incentive per grade band are as follows:

P.1 – P.3 6,500 USD

P.4 – P.5 8,125 USD

D.1 and above 9,750 USD

The incentive is payable to staff with at least five consecutive years of prior service in a UN common system organization, as of their second assignment, following a geographical move. Staff assigned to category "H" duty stations will not be eligible to the incentive. The incentive will be payable for a period of up to five years. Staff members serving in the "H'' duty stations that are in receipt of the mobility allowance or received a letter of offer that included the mobility allowance will continue to receive the current amount for up to five years or the move to the next assignment, whichever comes earlier. The mobility incentive will be increased by 25 per cent as of the 4th assignment, and by 50 per cent as of the 7th assignment.

The hardship allowance system is adjusted as follows, eliminating the current single rate (amounts in USD):

Hardship category P.1 – P.3 P.4 – P.5 D.1 and above

A - - -

B 5,810 6,970 8,140

C 10,470 12,780 15,110

D 13,950 16,280 18,590

E 17,440 20,920 23,250

The current additional hardship allowance is replaced with a non-family service allowance. Eligible staff with recognized dependents receive 19,800 USD/year (1,650 USD/month); staff with no dependents receive 7,500 USD/year (625 USD/month).

A mobility incentive is introduced to replace the current mobility allowance. The annual amounts of the mobility incentive per grade band are as follows:

P.1 – P.3 6,500 USD

P.4 – P.5 8,125 USD

D.1 and above 9,750 USD

The incentive is payable to staff with at least five consecutive years of prior service in a UN common system organization, as of their second assignment, following a geographical move. Staff assigned to category "H" duty stations will not be eligible to the incentive. The incentive will be payable for a period of up to five years. Staff members serving in the "H'' duty stations that are in receipt of the mobility allowance or received a letter of offer that included the mobility allowance will continue to receive the current amount for up to five years or the move to the next assignment, whichever comes earlier. The mobility incentive will be increased by 25 per cent as of the 4th assignment, and by 50 per cent as of the 7th assignment.

The hardship allowance system is adjusted as follows, eliminating the current single rate (amounts in USD):

Hardship category P.1 – P.3 P.4 – P.5 D.1 and above

A - - -

B

5,810 6,970 8,140

C 10,470 12,780 15,110

D 13,950 16,280 18,590

E 17,440 20,920 23,250

The current additional hardship allowance is replaced with a non-family service allowance. Eligible staff with recognized dependents receive 19,800 USD/year (1,650 USD/month); staff with no dependents receive 7,500 USD/year (625 USD/month).

Home Leave

Effective Date

Jan 25, 2017

Summary of Changes

Accelerated home leave is discontinued, except in category D and E duty stations that are not designated for rest and recuperation (R&R) under the framework of International Civil Service Commission (ICSC).

Performance Management and Development

Effective Date

Feb 01, 2017

Summary of Changes

The former Rebuttal policy was retired and is now incorporated into the Performance Management policy on 1 February 2017.


Supplier Management

Effective Date

Feb 08, 2017

Summary of Changes

To provide clarity, a background note on Background Note on Global Economic Sanctions and Procedural Guidance has been added to a procedure for creating and approving vendors. UNDP must facilitate each bank’s exercise of its obligations by providing full, accurate and complete information about a payment and the beneficiary. This information may be captured at different stages of procurement or accounts payable processes, but in all cases, the preparer must capture full and complete information.

Property, Plant and Equipment

Effective Date

Feb 22, 2017

Summary of Changes

To adjust the changes on Furniture and Equipment: Acquisition and Maintenance policy which were made in Feb 2017 based on the audit recommendation, the following descriptions on Assets and closure of projects were added for clarification purpose.

Assets and closure of projects

  • No asset should be left in the closed project. Project cannot be closed if it has not completed disposal or transfer of its assets.
     
  • Well in advance of the project closure, project management should identify assets disposal methods taking into consideration respective provisions of the project document, UNDP Policy as well as local circumstances.
     
  • Assets disposal methods, requirements and procedures are described in details in the Disposal policy.

Acquisition and Maintenance (Furniture and Equipment)

Effective Date

Feb 22, 2017

Summary of Changes

As per audit recommendations, responsibilities of regional bureaus/regional hubs and BMS have been clarified.

Managing Partnerships

Effective Date

Mar 28, 2017

Summary of Changes

​The updated policy clarifies the implementation process of partnerships instruments (MoUs and financing). In addition, updated hyperlinks are on the intranet resources pages.

Performance Management and Development

Effective Date

Apr 07, 2017

Summary of Changes

The Policy aims to foster the culture of high performance through making performance management an integral part of every-day work. It encourages more frequent interactions/communication between staff and managers on performance and shifting the focus from compliance with annual milestones to higher quality performance conversations.

Delegation of Authorities

Effective Date

Apr 07, 2017

Summary of Changes

This is an update from 2012 and describes how authority is delegated in UNDP from the Administrator to Heads of UNDP offices. It also provides guidance on how and when such delegated authorities could be further delegated. These accountabilities are in line with the Corporate Accountability Framework (see link) approved by the Executive Group in 2016. This policy also serves as a single point of reference of the authorities of the Administrator, Associate Administrator and heads of UNDP offices in headquarters and in country offices including those funds and programmes administered by UNDP. A Summary Table of Delegated Authority of UNDP Administrator is available at Annex A
 

Managing Partnerships

Effective Date

May 31, 2017

Summary of Changes

​Aligned with new Delegation of Authority policy (2017): The Partner Review Group (PRG) as established in 2008 has been abolished. Previously there were three segments on partnership section, consisting of civil society (published in 2010); foundations (2010), and the private sector (2009). The review was taken place to distinguish prescriptive content (requirement) from recommendations or descriptions. The content is now streamlined to be one policy document called "Managing Partnerships" encompassing elements of civil society, foundations and private sector.

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