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Sep 21, 2017
Changes were made to the procedures (steps 2 and 4) as well as the MOU template. In particular, it has been clarified that UNDP will apply the UNSG Bulletin on Acceptance of pro-bono goods and services (2006), In addition, when a private sector entity approaches UNDP with an unsolicited offer of pro bono contribution of goods or services, it is necessary, in addition to the risk assessment of the private sector entity itself, to take special care to ensure that there is a unique feature to the offer being made. If not, then it is essential to undertake a thorough mapping and scoping exercise to research comparable alternatives and to:
a. approach a wide range of similar companies in order to ascertain that there are no better offers available;
b. provide evidence that the pro bono services or goods are fit for purpose and offer best value by obtaining complete specifications of donated goods, including quality standards;
c. define the necessary quality checks to be conducted depending on the nature of the donation;
d. have a documented process of peer review of options;
e. conduct an analysis as to whether the contribution may lead to a 'future standardization whereby a specific good/service limits UNDP future choice and imposes unexpected costs. In particular, the analysis must show that there will be no dependency that can incur future costs.
f. provide no unfair advantage.