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Termination of Appointment

Effective Date

Jan 01, 2018

Summary of Changes
The new policy highlights that the approval of agreed separations remains discretionary and is not an entitlement. The policy also provides a sliding payment scale for additional discretionary amounts that UNDP could pay in cases of agreed separation of staff.

As of 1 January 2018, the 'Termination of Appointment' policy supersedes the Termination Indemnity policy and the
guidelines in the UNDP Agreed Separation Arrangements. Terminations of appointment and separations resulting from an approved Rationale for Change prior to 1 January 2018 will continue to follow the UNDP Agreed Separation Arrangements.

Business Continuity Management

Effective Date

Jan 16, 2018

Summary of Changes

The BCM policy has been revised is now available in PoPP. The revision is mainly editorial and does not include any substantive changes. The revised policy has also included a reference to UN Organizational Resilience Management System (ORMS) which was approved by UN CEB in 2014.
 

Non-Reimbursable Loan Agreements

Effective Date

Jan 25, 2018

Summary of Changes
The NRLA policy content has been reviewed, and the main changes are the introduction of a two-year limit for the first loan and the completion of mandatory training.

Job Evaluation​

Effective Date

Mar 28, 2018

Summary of Changes

A clause was added under [Paragraph 7(h)] regarding job classification to require re-classification if changes are made to more than two functions listed in the job description, while the grade level remains the same. These changes must concern the position's main functions and levels of accountability and responsibility, not the specific duties/tasks and expected results.

Links to the Annex I-III templates are available on page three. (UNDP Job Description, UNDP Job Description Explanatory Note and Request for Classification).

UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct

Effective Date

Mar 29, 2018

Summary of Changes
The Legal Framework was revised to incorporate developments and lessons learned from the practice of handling allegations of misconduct. Changes include: (1) the means to expedite the handling of such allegations; (2) the roles and responsibilities of different members of senior management in the process; (3) clarifications on anticipated timeframes for staff; (4) clarifications on application of certain disciplinary sanctions and non-disciplinary measures; (5) action taken and decision-taking authority at each stage of an investigation and/or disciplinary proceedings when a staff member may separate, and (6) links to updated documents and information about various resources available to staff members in matters concerning allegations of misconduct.

Harmonized Conceptual Funding Framework and Cost Recovery Methodology

Effective Date

Apr 23, 2018

Summary of Changes

​The Harmonized Conceptual Funding Framework and Cost Recovery Methodology main policy is now available in Spanish. To access the document, click the Spanish language tab.

Temporary Appointment

Effective Date

May 02, 2018

Summary of Changes
The Temporary Appointment (TA) policy updates are in place to accelerate recruitment and streamline the processes to ensure that the TA is used effectively. The changes are as follows:
- The TA can now be offered and issued for a period of 1 year and 364 days at the out-set;
- The decision to renew TAs beyond the initial 364 days is now decentralised and therefore no longer requires an exceptional approval by the Director, OHR;
- The budget and planning provisions for TAs have been streamlined to allow the recruitment process to proceed before confirmation of a budget allocation but requiring that funding be secured prior to the offer of appointment being issued;
- Alignment of the benefits and entitlements with the new compensation package;
- Alignment with the UNDP policy on the retiree earnings limit;
- Clarification on the granting of a with-in-grade increment for TAs with an uninterrupted duration of more than one year;
- Removal of references to discontinued contractual modalities (SSA/ALD).

Protection against Retaliation

Effective Date

May 11, 2018

Summary of Changes

The Protect against Retaliation policy is available in French and Spanish. To access the documents, click on the French and Spanish language tabs.

Harmonized Approach to Cash Transfers (HACT)

Effective Date

May 11, 2018

Summary of Changes

​The Harmonized Approach to Cash Transfers (HACT) policy was revised to reflect a $300,000 threshold per programme cycle for HACT micro-assessments and mandatory spot checks which, depending on the assessment risk rating, determines the appropriate cash transfer modality. Below this amount, offices may select the most appropriate cash transfer modality, taking into consideration any known risk factors. For Partners below the threshold, HACT micro assessment and spot checks may be performed at the discretion of the office based on other risk considerations e.g. the office has no previous experience with the Partner or the operating environment is considered high risk. However, programmatic monitoring requirements as specified in the PPM still apply in such instances. With the new policy change, desk reviews no longer need to be performed.
This change is effective immediately and applies to all partners (except UN Agencies) and grant recipients who receive funds from UNDP for implementation of development activities. The revision replaces the current UNDP HACT policy which requires any partners for whom the estimated programme cycle funding is equal to or greater than 10% of total estimated programme cycle funding, and partners representing at least 60% by value of programme cycle funding to be micro assessed by an independent third party service provider and desk reviews be performed for the remainder.

Route, Mode of Transportation, and Standard of Accommodation

Effective Date

May 11, 2018

Summary of Changes

One of the duty travel responsible party roles changed from "certifying officer" to "travel processor" to better reflect their duties.

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