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Project Petty Cash Fund (PPCF)

Effective Date

Sep 01, 2018

Summary of Changes
As part of the delivery acceleration measures, a proposal to modify cash management arrangements has been approved and is effective as of 1 September.
Project Petty Cash Fund (PPCF) – Account 16106:

1. limit increased from $1 to $2.5K
2. Expense limit increased from $100 to $250 per payment
3. RR only, can appoint SC as custodian

Treasurer may suspend cash arrangements if 3 consecutive red dashboard or related audit observation related.


Project Cash Advance (PCA)

Effective Date

Sep 01, 2018

Summary of Changes
As part of the delivery acceleration measures, a proposal to modify cash management arrangements has been approved and is effective as of 1 September. The following thresholds and main changes have now been agreed:
Project Cash Advance (PCA) – Account – 16108:

a) Liquidation deadline increased from 1 week to 1 month
b) RR only, can approve PCA limit up to $50K
c) RR only, can appoint SC as custodian with limit of $5K

Treasurer may suspend cash arrangements if three consecutive red dashboard or related audit observation related.


Petty Cash Fund for Management Project (PCF)

Effective Date

Sep 01, 2018

Summary of Changes
As part of the delivery acceleration measures, a proposal to modify cash management arrangements has been approved and is effective as of 1 September. The following thresholds and main changes have now been agreed:
  • Petty Cash Fund (PCF) – Account 16105:
  • Limit increased from $1k to $2.5K
  • Expense limit increased from $100 to $250 per payment
    • Treasurer may suspend cash arrangements if three consecutive red dashboard or related audit observation related.

    Evaluation of Offers

    Effective Date

    Sep 13, 2018

    Summary of Changes

    The Evaluation of Offers policy includes the following steps in section C (Invitation to Bid):

    a) Preliminary Examination including Eligibility
    b) Arithmetical check and ranking of bidders who passed preliminary examination by price.
    c) Qualification assessment (if pre-qualification was not done)
    d) Evaluation of Technical Bids
    e) Evaluation of prices

    Detailed evaluation will be focused on the 3 - 5 lowest priced bids. Further higher priced bids shall be added for evaluation if necessary.


    Daily Subsistence Allowance (DSA)

    Effective Date

    Sep 13, 2018

    Summary of Changes
    The POPP subprocess for DSA (para 31 c) reflects the elimination of AI issuance and the abolishment of IC’s on the topic. Specifically, the special DSA rates for NYC, GVA, and VIE which are available in the ICSC circular and no longer promulgated through an AI.



    Transactional Procurement Strategies and Procurement Planning

    Effective Date

    Sep 17, 2018

    Summary of Changes
    The Transactional Procurement Strategies and Procurement Planning policy is available in French.

    Submission and Receipt of Offers

    Effective Date

    Sep 17, 2018

    Summary of Changes

    The Submission and Receipt of Offers policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

    Commutation of Annual Leave

    Effective Date

    Sep 19, 2018

    Summary of Changes

    The Commutation of Annual Leave policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

    Certificate of Service

    Effective Date

    Sep 19, 2018

    Summary of Changes
    The Certificate of Service policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.


    Internal Control Framework

    Effective Date

    Sep 19, 2018

    Summary of Changes
    The ICF Operational Guide reflects the following changes:
  • Increase the threshold above which Purchase Orders and E- requisitions are required from $2,500 to $5,000.
  • Increase the number of vendor approvers to three staff members in offices whose previous year delivery is above $50 million per year.

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