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Policy Areas

Combined Delivery Report (CDR)

Effective Date

Jan 01, 2017

Summary of Changes

The updates are intended to reduce the staff burden and expedite compliance process in respect of CDRs.
a) Offices are now required send CDRs to Implementing Partners (IPs) for verification and signature, only for the 2nd, 3rd and 4th quarters of the year. The 2nd quarter CDR will cover January to June expenses.
b) If no response is received from the IP within 30 days, a follow-up request should be sent indicating that “the Combined Delivery Report will be deemed accepted if no response received within 15 calendar days. Copies of the CDR (or evidence of follow-up where no responses are received), should be uploaded to the CDR Library (in UNDP’s Corporate Planning System) no later than 45 calendar days after the end of each quarter.

Cost Recovery from Other Resources - GMS

Effective Date

Jan 01, 2017

Summary of Changes
Adjustments to the POPP content on GMS income to reflect the changes arising from the 2017 enhanced planning exercise, including:
a. A discontinuation of internal distribution of GMS income for all funds except those from Vertical Funds;
b. A revised GMS rate calculator for UNDP, GEF, GFATM and MP projects
c. Recording of DPC in relation to GMS exceptions.

Settling-In Grant

Effective Date

Jan 25, 2017

Summary of Changes

The entitlement formerly known as the Assignment grant is now called Settling-in grant. Under this policy, payment of the non-removal allowance is discontinued. Staff who moved prior to the implementation of the new relocation package and are in receipt of non-removal allowance will continue to receive the allowance for up to five years, or until they move to another duty station, as per current eligibility criteria.

Further, the second lump sum equivalent to one additional month of net salary previously payable under the non-removal option in case of moves to field duty stations for three years or more has been abolished. Where the letter offer issued to the staff member includes a payment of the second lump sum payment, this will be honoured.

Information and FAQs on these updates and other elements of the New Compensation Package for internationally recruited staff members in the professional and higher categories can be found on OHR website.

Repatriation Grant

Effective Date

Jan 25, 2017

Summary of Changes

Eligibility to repatriation grant is subject to a minimum of five years of expatriate service. Serving staff will retain their eligibility under the current grant up to the number of years accrued at the time of implementation.

Mobility and Hardship

Effective Date

Jan 25, 2017

Summary of Changes

A mobility incentive is introduced to replace the current mobility allowance. The annual amounts of the mobility incentive per grade band are as follows:

P.1 – P.3 6,500 USD

P.4 – P.5 8,125 USD

D.1 and above 9,750 USD

The incentive is payable to staff with at least five consecutive years of prior service in a UN common system organization, as of their second assignment, following a geographical move. Staff assigned to category "H" duty stations will not be eligible to the incentive. The incentive will be payable for a period of up to five years. Staff members serving in the "H'' duty stations that are in receipt of the mobility allowance or received a letter of offer that included the mobility allowance will continue to receive the current amount for up to five years or the move to the next assignment, whichever comes earlier. The mobility incentive will be increased by 25 per cent as of the 4th assignment, and by 50 per cent as of the 7th assignment.

The hardship allowance system is adjusted as follows, eliminating the current single rate (amounts in USD):

Hardship category P.1 – P.3 P.4 – P.5 D.1 and above

A - - -

B 5,810 6,970 8,140

C 10,470 12,780 15,110

D 13,950 16,280 18,590

E 17,440 20,920 23,250

The current additional hardship allowance is replaced with a non-family service allowance. Eligible staff with recognized dependents receive 19,800 USD/year (1,650 USD/month); staff with no dependents receive 7,500 USD/year (625 USD/month).

A mobility incentive is introduced to replace the current mobility allowance. The annual amounts of the mobility incentive per grade band are as follows:

P.1 – P.3 6,500 USD

P.4 – P.5 8,125 USD

D.1 and above 9,750 USD

The incentive is payable to staff with at least five consecutive years of prior service in a UN common system organization, as of their second assignment, following a geographical move. Staff assigned to category "H" duty stations will not be eligible to the incentive. The incentive will be payable for a period of up to five years. Staff members serving in the "H'' duty stations that are in receipt of the mobility allowance or received a letter of offer that included the mobility allowance will continue to receive the current amount for up to five years or the move to the next assignment, whichever comes earlier. The mobility incentive will be increased by 25 per cent as of the 4th assignment, and by 50 per cent as of the 7th assignment.

The hardship allowance system is adjusted as follows, eliminating the current single rate (amounts in USD):

Hardship category P.1 – P.3 P.4 – P.5 D.1 and above

A - - -

B

5,810 6,970 8,140

C 10,470 12,780 15,110

D 13,950 16,280 18,590

E 17,440 20,920 23,250

The current additional hardship allowance is replaced with a non-family service allowance. Eligible staff with recognized dependents receive 19,800 USD/year (1,650 USD/month); staff with no dependents receive 7,500 USD/year (625 USD/month).

Home Leave

Effective Date

Jan 25, 2017

Summary of Changes

Accelerated home leave is discontinued, except in category D and E duty stations that are not designated for rest and recuperation (R&R) under the framework of International Civil Service Commission (ICSC).

Performance Management and Development

Effective Date

Feb 01, 2017

Summary of Changes

The former Rebuttal policy was retired and is now incorporated into the Performance Management policy on 1 February 2017.

 

Supplier Management

Effective Date

Feb 08, 2017

Summary of Changes

To provide clarity, a background note on Background Note on Global Economic Sanctions and Procedural Guidance has been added to a procedure for creating and approving vendors. UNDP must facilitate each bank’s exercise of its obligations by providing full, accurate and complete information about a payment and the beneficiary. This information may be captured at different stages of procurement or accounts payable processes, but in all cases, the preparer must capture full and complete information.

Property, Plant and Equipment

Effective Date

Feb 22, 2017

Summary of Changes

To adjust the changes on Furniture and Equipment: Acquisition and Maintenance policy which were made in Feb 2017 based on the audit recommendation, the following descriptions on Assets and closure of projects were added for clarification purpose.

Assets and closure of projects

  • No asset should be left in the closed project. Project cannot be closed if it has not completed disposal or transfer of its assets.
     
  • Well in advance of the project closure, project management should identify assets disposal methods taking into consideration respective provisions of the project document, UNDP Policy as well as local circumstances.
     
  • Assets disposal methods, requirements and procedures are described in details in the Disposal policy.

Acquisition and Maintenance (Furniture and Equipment)

Effective Date

Feb 22, 2017

Summary of Changes

As per audit recommendations, responsibilities of regional bureaus/regional hubs and BMS have been clarified.

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