Use of UPL and LPL | United Nations Development Programme

1	Step Identify staff whose service to projects could be charged better via UPL/LPL rather than multiple position COA	Responsible Party	Template/Guideline	Explanatory Notes Conduct WLS
2	Step Update position type and position COA where project support services are provided	Responsible Party	Template/Guideline Guidance note for Atlas position type	Explanatory Notes Positions that provide UPL/LPL based services to projects could be partially funded from XB or a stand-alone project Template/Guideline: Refer to IWP, Resources Section, Positions on how to plan positions by major cost classifications Guidance for Quantum will be available soon
3	Step Estimate support services required for projects	Responsible Party Project Manager	Template/Guideline	Explanatory Notes Use average monthly payments for similar sized project Template/Guideline: Procurement, Recruitment, Travel, Asset retirement plan etc.
4	Step Estimate cost of support services using UPL and LPL for projects	Responsible Party Country Office Project Manager	Template/Guideline BMS OFRM FBP UPL	Explanatory Notes
5	Step Include the estimated support services in project budget	Responsible Party Project Manager	Template/Guideline	Explanatory Notes Budget revisions
6	Step Submit written, authorized service request	Responsible Party Project Manager	Template/Guideline	Explanatory Notes
7	Step Service is carried out, recorded and reported to development projects	Responsible Party	Template/Guideline	Explanatory Notes
8	Step Prepare service bills to projects and recover the service costs via: (1) Zero Dollar Invoice (ZDI) for initial entries (2) Use original Invoice to make correcting entries	Responsible Party	Template/Guideline User Guide on DES (DPC) Entries In Quantum User guide on DPC account codes How to perform invoice adjustment on processed PO invoice. (service-now.com) How to adjust Distribution information (or COA) and Project Segment in NON-PO Invoices (service-now.com)	Explanatory Notes The service fee should be credited either to XB or a stand-alone project or other chartfields based on staff funding source (refer to step 2 above).
9	Step Review monthly DPC exception reports and correct incorrect entries attributing project services Ensure that all DPC exceptions are cleared at the year-end.	Responsible Party	Template/Guideline Guidance on DPC Exception Report	Explanatory Notes DPC account codes should be used to recover service costs from projects Template/Guideline: DPC exception reports; Refer to the year-end closing guidelines
10	Step Review annual recovery of UPL/LPL based services from projects and establish annual average support services for projects depending on their implementation	Responsible Party	Template/Guideline	Explanatory Notes