English
Locations
Policy Areas
- Programme and Project Management
- Crisis Response
-
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
-
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
-
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
- Partnerships
-
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
- Accountability
-
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
-
ICT Security
- Security
Programme and Project Management
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
What's New
Recently updated
Recently updated
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The project risk register template has been updated to align with the updated Enterprise Risk Management (ERM) policy which has been harmonized with the Social and Environmental Standards (SES) policy. The risk sub-categories in the Quantum + corporate planning system (capturing programme level risks) and in the Atlas project risk registers are now fully aligned with the project-level social and environmental standards. The offline project risk register template (Annex 2) is aligned with the risk entry system in the Quantum + corporate planning system and with the risk appetite to risk signif ...
The project risk register template has been updated to align with the updated Enterprise Risk Management (ERM) policy which has been harmonized with the Social and Environmental Standards (SES) policy. The risk sub-categories in the Quantum + corporate planning system (capturing programme level risks) and in the Atlas project risk registers are now fully aligned with the project-level social and environmental standards. The offline project risk register template (Annex 2) is aligned with the risk entry system in the Quantum + corporate planning system and with the risk appetite to risk significance in the risk matrix (Annex 3).
The updated project risk register template has been published as follows: (a) in steps 1 and 2 of the Social and Environmental Standards procedures; (b) in step 3.3. of the Formulate Development Projects procedures; (c) in step 2.4 of the Monitor procedures.
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Updates were made across the programme and project management chapter of the POPP to reflect the shift from the UNDAF to the UN Cooperation Framework. Updates were also made under programme appraisal to reflect the shift from the HQ PAC, which quality assured completed CPDs at the end of programme design, to the IPAC, which assesses the programme's theory of change closer to the start of the process as a learning function.Social and Environmental Standards Formulate Programmes and Projects Development Services Select Implementing Partner Appraise and ApproveMonitor Provide Oversight Manage Ch ...
Updates were made across the programme and project management chapter of the POPP to reflect the shift from the UNDAF to the UN Cooperation Framework. Updates were also made under programme appraisal to reflect the shift from the HQ PAC, which quality assured completed CPDs at the end of programme design, to the IPAC, which assesses the programme's theory of change closer to the start of the process as a learning function.Social and Environmental Standards Formulate Programmes and Projects Development Services
Select Implementing Partner Appraise and ApproveMonitor Provide Oversight Manage ChangeReport
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The following PPM chapters have been updated to align with the January 01, 2021 HACT changes:Select Implementing Partners (policy clause 7 and procedure step 2.0)Select Responsible Parties and Grantees (policy clauses 6 and 17; procedure table 1, step 3.0)Deliver Results (procedure step 3.0)
Additionally, the Partner Capacity Assessment Tool (PCAT) has been updated to align with the HACT updated thresholds and also includes procurement capacity assessment for GEF & GCF-funded projects.
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The policy has been
updated to add a new section on “Evaluation Report” (paragraphs 11-15). This
section provides guidance on objective and use of evaluation reports along with
guidance on review and finalization of reports like Inception report, final report,
Management Response to evaluation. |
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New Programming Instruments To reflect new elements introduced by the Policies on Quality Standards for Programming and Monitoring, most references to the Country Programme Action Plan (CPAP) has been eliminated. When the reference to CPAP appears, it is alongside the UN Development Assistan+ce Framework (UNDAF) as CPAP to serve as country programme document signed with government that established national ownership of the programme. Annual Work Plans were replaced with Multi-Year Work Plans. The PPM chapter also updated links and references to the new project document template. It also remove ...
New Programming Instruments
To reflect new elements introduced by the Policies on Quality Standards for Programming and Monitoring, most references to the Country Programme Action Plan (CPAP) has been eliminated. When the reference to CPAP appears, it is alongside the UN Development Assistan+ce Framework (UNDAF) as CPAP to serve as country programme document signed with government that established national ownership of the programme.
Annual Work Plans were replaced with Multi-Year Work Plans. The PPM chapter also updated links and references to the new project document template. It also removed references and links to old considerations of quality programming and project document check list, and replaced them with references to the new Quality Standards for Programming and the Quality Assurance rating tools at various stages. It also added pre-Project Appraisal Committee requirements for Country Programme Documents (CPD).
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New Project Board ToR and FAQ with generic guidance and standard text on the main duties and responsibilities of a project board have been added as hyperlinks to Step 1.0 Hold programme/project board reviews at least annually of the Procedures. The Project TOR includes rules on the composition of the project board and categories of board member representation; protocols for project board operations (including addressing conflicts of interest); suggested outputs for board meetings; support functions to the Board; and other key matters. |
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The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.
Programming Standards
Social and Environmental Standards (procedures: Screening Template and Screening Procedure Guide)
Design
Formulate Programmes and Projects (Formulate Development Projects procedures)Engagement Facility (procedures)Multi-Country and South-South Projects (procedures)Development Services (procedures)
Implement
Annual Planning (Projects procedures)Deliver Results (procedures)
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Following the introduction of the new Portfolio Policy and the Portfolio Document Template, the Offline Risk Register Template has been updated to reflect the portfolio as a new delivery instrument. |
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Following the 2023 OAI GEF audit’s risk management recommendation, the BPPS/Vertical Funds Programme Support, Oversight and Compliance Unit has updated the Risk Management Framework for Vertical Fund Projects to include the Vertical Fund (VF) programme specific risks to be added to the Programme Risk Register platform in Quantum+ by the relevant business unit (i.e. Country Office) based on the result of PIMS+ risk dashboard analysis, in addition to the VF project specific risks to be added to the Project Risk Register platform in Quantum. The Risk Management Framework for Vertical Fund Project ... Following the 2023 OAI GEF audit’s risk management recommendation, the BPPS/Vertical Funds Programme Support, Oversight and Compliance Unit has updated the Risk Management Framework for Vertical Fund Projects to include the Vertical Fund (VF) programme specific risks to be added to the Programme Risk Register platform in Quantum+ by the relevant business unit (i.e. Country Office) based on the result of PIMS+ risk dashboard analysis, in addition to the VF project specific risks to be added to the Project Risk Register platform in Quantum. The Risk Management Framework for Vertical Fund Projects is published in the Monitor procedure, Step 2.4 of the Monitor policy page. EXPAND
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Following the launch of the new platform for the Social and Environmental Standards Procedures (SESP) and the Project Quality Assurance in Quantum+ (under Risk Tools) the Monitor Procedures have been updated, as follows: Step 2.3 Assess quality at least every other year – The Project QA Implementation and Monitoring (Quantum +) link and the Project QA - Implementation and Monitoring User Guide (Quantum+) have been added. |