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Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets

19 April 2023

Expense Management

​The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.
Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets

19 April 2022

Expense Management

​The purpose of the Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets policy and procedures is to provide Country Offices, Regional Bureaus, Central Units and HQ Units (“Offices”) with the relevant policy and procedures, including the required due diligence for submitting a write-off request for approval in line with UNDP’s Financial Rules and Regulations. The policy and accompanying procedures are applicable to all items except for Asset Management: Property, Plant & Equipment (PP&E) and Asset Management: Intangible Assets. Write-offs pertainin ...

​The purpose of the Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets policy and procedures is to provide Country Offices, Regional Bureaus, Central Units and HQ Units (“Offices”) with the relevant policy and procedures, including the required due diligence for submitting a write-off request for approval in line with UNDP’s Financial Rules and Regulations. The policy and accompanying procedures are applicable to all items except for Asset Management: Property, Plant & Equipment (PP&E) and Asset Management: Intangible Assets. Write-offs pertaining to PP&E and Intangible Assets are included in the Administrative Services policy area under the Asset Management – Property, Plant and Equipment policy subchapter and under the Asset Management – Intangible Assets policy subchapter.

EXPAND
Use of UPL and LPL

19 January 2024

Direct Project Costing

Further guidance on preparing service bills to projects and recovering service costs (DES/DPC) is now available. The Zero Dollar Invoice (ZDI) shall be used for initial entries and subsequent correcting entries shall be done in the original invoices.

The following user guides are now published in the procedure steps:

Step 8 – User Guide on DES (DPC) Entries in Quantum: How to perform invoice adjustment on processed PO invoice, How to adjust Distribution information (or COA) and Project Segment in Non-PO Invoices.

Step 9 – Guidance on DPC Exception Report
Use of UPL and LPL

26 April 2017

Direct Project Costing

DPC account codes with better definitions to attribute UPL/LPL based services and DE advisory services have been added.  A new fund code has been provided for CO stand-alone projects where a pre-financing could be essential. 
Use of UPL and LPL

9 February 2023

Direct Project Costing

​As GLJE will not be used in Quantum, references to GLJE have been removed from procedure step 8.
US Letter of Credit (LOC) Agreements

9 January 2023

Other Resources

The policy and procedures have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.
US Letter of Credit (LOC) Agreements

18 February 2010

Other Resources

​The Receivables and Expenditures process of Finance Chapter has been updated to reflect  procedures for management of US Government issued Letters of Credit for funding of UNDP projects.
US Letter of Credit (LOC) Agreements

19 January 2021

Other Resources

​The US Letter of Credit (LOC) Agreements policy and accompanying guidelines have been updated as follows:For USAID, there are sometimes contributions to support GEF, Covid-19 and other activities. The policy and related guidance previously limited funds to fund codes 30000 and 16610 for LOC contribution. Therefore, the policy and related guidance were updated to include fund codes for these other activities.The DUNS number: 793511262 was replaced with DUNS number: 645521498. DUNS: 645521498 is the official DUNS number for UNDP which is used by UNDP Business Units applying for ...

​The US Letter of Credit (LOC) Agreements policy and accompanying guidelines have been updated as follows:

  • For USAID, there are sometimes contributions to support GEF, Covid-19 and other activities. The policy and related guidance previously limited funds to fund codes 30000 and 16610 for LOC contribution. Therefore, the policy and related guidance were updated to include fund codes for these other activities.
  • The DUNS number: 793511262 was replaced with DUNS number: 645521498. DUNS: 645521498 is the official DUNS number for UNDP which is used by UNDP Business Units applying for a USAID Grant.


    • EXPAND
    Universal Price List (UPL) and Local Price List (LPL)

    8 April 2019

    Cost Recovery from Programmes funded by Regular and Other Resources

    ​The Universal Price List (UPL) and Local Price List (LPL) main policy was updated to reflect that regarding agencies’ contribution to RCO activities, the 2016 Advisory note for the UNDG Cost Sharing Funds for the RC system no longer applies and is hereby revoked as of January 01, 2019.
    Universal Price List (UPL) and Local Price List (LPL)

    31 January 2019

    Cost Recovery from Programmes funded by Regular and Other Resources

    ​UNDP offices can now monitor actual revenues earned from provisions of SLA/MOU or UPL/LPL services through the Corporate Agency Services Revenue Report. A link to this newly developed report has been added to the Explanatory Notes column under step 11 of the Universal Price List (UPL) and Local Price List (LPL) procedure table.