GMS Fee Set-up and Collection | United Nations Development Programme

1	Steps Set up project budget, including GMS budget component in Quantum, for each fund and donor combinations	Responsible Party	Template/Guideline	Explanatory Notes Use GMS calculator to determine amounts for project programmable budget and GMS budget List of funds subject to GMS can be found here (taken from UN_GMS_FUNDS)
2	Steps Set up GMS fee in Quantum Grants Module under Awards - MS fee collection method is pre-set to 'earn as you go' - Set up GMS fee at the Project / fund / donor levels - Ensure the correct GMS Rate is selected from the drop-down menu.	Responsible Party Office or Fund Managers	Template/Guideline Guidance Note on GMS Setup in Quantum Download	Explanatory Notes Ensure Distribution modality is communicated to GSSC through a UNALL case and is setup properly in Contracts Module
3	Steps Monitor GMS fee set up	Responsible Party Office/Bureau	Template/Guideline	Explanatory Notes
4	Steps Review GMS exception reports and take corrective actions	Responsible Party Office/Bureau	Template/Guideline Monthly GMS Exception Reports	Explanatory Notes
5	Steps Process daily/monthly GMS batch process	Responsible Party IMT/OFM	Template/Guideline	Explanatory Notes Refer to monthly closing deadlines from OFM
6	Steps Monitor GMS charged to projects and funds Monitor GMS Income	Responsible Party Office/Fund Managers/Bureau/OFM	Template/Guideline Review Ledger results until Quantum queries are made available. Refer to: Guidance Note on GMS Setup in Quantum Download	Explanatory Notes OFM report Cost Recovery - Average GMS rates