Steps

Appraise the quality of the project in the local project appraisal committee.

Responsible Party

Template/Guideline

Explanatory Notes

Project QA Design and Appraisal User Guide (Quantum+)

Local project appraisal committee terms of reference.

For projects where UNDP serves as the managing agent for a CBPF, see the Country Specific Operational Manual for the CBPF.

Steps

Update and approve the final quality assurance report in the Corporate Planning System.

Responsible Party

Template/Guideline

Explanatory Notes

Project QA Design and Appraisal User Guide (Quantum+)
 

Steps

Delegation of authority letter from the UNDP BPPS Vertical Fund Executive Coordinator to the Resident Representative.

Responsible Party

UNDP BPPS Vertical Fund Executive Coordinator

Template/Guideline

Explanatory Notes

For all projects receiving GEF or GCF vertical funds.
 

See also the :
 

GEF RACI (Responsible, Accountable, Consulted and Informed) for NIM projects. Note that additional quality assurance must be provided by BPPS/NCE for GEF and GCF projects as outlined in the RACI.

GCF RACI (Responsible, Accountable, Consulted and Informed) for NIM projects
 
SOPs for GEF Full-Size Projects to meet the new GEF submission and disbursement deadlines
 
SOPs for GEF Medium-Size Projects to meet the new GEF submission and disbursement deadlines
 
SOPs for Post-Approval Process of GCF Funded Projects
 

Steps

Approve and sign the project document.

Responsible Party

Programme manager/Resident Representative, Government development coordination authority (as applicable), Implementing partner

Template/Guideline

Explanatory Notes

The agreement of the government development coordination authority can be acknowledged by any of the acceptable methods as agreed with government, including an exchange of letters or minutes of the LPAC.

Steps

Approve and sign the initiation plan.

Responsible Party

Programme Manager/ Resident Representative

Template/Guideline

Explanatory Notes

Evidence that the government agrees to the initiation plan is required through meeting minutes, an exchange of letters or emails, or a signature on the initiation plan document.

Steps

Apply the Output Markers and activate the project in Quantum

Responsible Party

UNDP Programme Officer

Template/Guideline

Explanatory Notes

The multi-year workplan should be ‘mirrored’ in Quantum, so that there is a clear correspondence between the outputs and activities identified in the workplan, and the outputs and activities established in the system. Once the project has been approved by the local project appraisal committee, its proposal should be ‘awarded’ in Atlas. After the project ID is generated, multi-year budgets clearly indicating the responsible parties, funding sources, and planned budget amounts as per the annual workplan must be finalized. Each output under the project ID must also be linked to a relevant country programme outcome.

Steps

Ensure the project is linked to the relevant portfolio in Quantum, if relevant.

Responsible Party

UNDP Programme Officer

Template/Guideline

Explanatory Notes

This will enable joint project management, assurance and reporting features in Quantum and the corporate planning system.

Steps

Sign contribution agreements with donors or memorandum of understanding for joint programme, as relevant.

Responsible Party

,

or staff with delegated authority

Template/Guideline

Explanatory Notes

Steps

Initiate the project.

Responsible Party

UNDP Programme Officer

Template/Guideline

Explanatory Notes

Agrees on project manager's responsibilities, as well as the responsibilities of other key members of the project management team.

Delegates any project assurance function as appropriate.

Reviews the progress report for the initiation stage (if an initiation plan was approved).

Reviews and appraises detailed project plans, including the multi-year workplan and Quantum reports covering activity definition, an updated risk log and the monitoring schedule plan.

Shares annual reports and relevant information on achievement of the outcomes with the programme board and outcome group.

Steps

Advance authorization

Responsible Party

Template/Guideline

Explanatory Notes