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Policy Areas

Harmonized Approach to Cash Transfers (HACT)

Effective Date

Sep 28, 2021

Summary of Changes

​The updated HACT POPP is now available. The summary of the key changes and their implication on UNDP Offices are:

1- Clarity has been added in para 23 (h) for macro assessment where UNDP is the sole agency that requires the assessment;

2- Guidance has been added for micro assessment that expires mid-programme cycle where discretion of the Office is required in the case if the project is expected to end in a short period of time. This is indicated in para 27 (n);
3- Standardized templates have been made available to document the significant issues and action plan arising from micro assessment and assurance activities. Regional bureaus are required to review the documentation of the significant issues and action plan arising from micro assessment and assurance activities for Partners with expected cash transfers of greater than or equal to $1 million per annum, and in the case of central bureaus and independent units implementing developing project, the review shall be performed by the Head of Office or his/her designate. This is indicated in para 27 (t) and para 40 (l);
4- Additional guidance have been added for downward revision of Partner adjusted risk rating in para 7;
5- A standardized template has been made available to document the High Risk Partner Approval Template in para 6 (f);


Dependency Status and Allowances

Effective Date

Oct 05, 2021

Summary of Changes
​The Dependency Status and Allowances policy is now available in French. To access the document, click on the French language tab.

Construction Works

Effective Date

Oct 06, 2021

Summary of Changes

​Clauses 44-45 of the Construction Guidance Note have been updated to align with a UNBOA audit recommendation. Pre-bid conferences/site visits are mandatory only in the instances where, due to situations beyond UNDP’s control, the information provided in the solicitation document are not clear enough to enable the bidders to fully understand the scope of works, or it has been determined that the quality of bids would significantly improve. When a pre-bid conference and/or site visit is deemed mandatory procedures should be established to reduce the risk of collusion among the bidders or between UNDP’s personnel and the bidders.
 

Salary Advance

Effective Date

Oct 06, 2021

Summary of Changes

​The Salary Advance policy is now available in French. To access the document, click on the French language tab.

Security Clearance

Effective Date

Oct 06, 2021

Summary of Changes

​The revised UNDP Security Clearance Policy ensures that all UNDP personnel on official travel on behalf of the organization obtain security clearance before travelling. The Policy provides key actors within the UNDP Security Framework of Accountability and UNDP personnel with guidance on security clearance. The policy has been aligned with recent UNSMS policy updates.
 

Formulate Programmes and Projects

Effective Date

Oct 11, 2021

Summary of Changes

​The regional programme document template in Step 6.0 ALT 1 of the Formulate Programmes procedure has been updated to its latest version of 2021.

Formulate Programmes and Projects

Effective Date

Oct 21, 2021

Summary of Changes

​The GEF RACI (Responsible, Accountable, Consulted and Informed) matrix for NIM projects has been updated. The GEF RACI clarifies the responsibilities and accountabilities of the various UNDP business units in overseeing GEF projects from origination to closure.

Procurement Methods

Effective Date

Oct 23, 2021

Summary of Changes

​The updated version of the Procurement Methods main policy is now available in Spanish. To access the document, click on the Spanish language tab.

Security Clearance

Effective Date

Oct 25, 2021

Summary of Changes

​Updated the scope of individuals who may receive a full travel advance, reflecting the new PSA contract modalities, subject to certain conditions.

Harmonized Conceptual Funding Framework and Cost Recovery Methodology

Effective Date

Oct 28, 2021

Summary of Changes

​Paragraph 15 (b) of the policy has been updated with the links in Step 3.2 of Formulate Development Projects procedures and in Step 1.1 of ‘Formulate Development and Institutional Effectiveness Project’ procedures of the Formulate Programmes & Projects policy. The links provide guidance on what are the direct costs and indirect costs that should be included as part of the project budget. This is ‘Prepare Fully Costed Budgets for Projects’ and ‘Annex 1’.

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