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Establishment and Use of Electronic Banking Systems

Effective Date

Sep 08, 2021

Summary of Changes

​The SOP for e-banking has been updated with version 3 which contains the most current processes aligning with the clustered finance functions in the GSSU.

Corporate Purchasing Card

Effective Date

Sep 17, 2021

Summary of Changes

The policy has been updated to reflect the following changes:

  • Corporate purchasing cards can now make individual purchases up to USD$ 10,000 (increased from USD$ 5,000) where the local offices have been granted the appropriate increase in their micro purchasing thresholds. The monthly credit limits for these approved corporate purchasing cards can also be increased from USD$ 20,000 to USD$ 40,000.
  • The introduction of the new On-Line Purchasing Card Activity Log that replaces paper-based log files and the corresponding responsibilities of cardholders to use the Activity Log as part of their monthly reconciliations.
  • Policy alignment with the revised fixed asset threshold which has been increased to USD$ 5,000.


    • Formulate Programmes and Projects

    Effective Date

    Sep 17, 2021

    Summary of Changes

    ​GEFand GCF project document templates have been updated in Step 3.0 of Formulate Development Projects procedures and new Guidance on Governance Arrangements for Vertical Fund Programming has been added. The updated Project Documents and Guidance responds to a number of recommendations made by OAI in its report of December 2020 related to UNDP’s management of GEF resources. The main changes relate to the following:

    • Project Governance Arrangements: The project document now provides clear guidance on the different implementation modalities, the roles UNDP can play in terms of execution versus oversight, the project board compositions and which office/unit/person can perform which function on the board, as well as conflict of interest provisions. In addition to the Project Document template, separate guidance has been prepared in the form of a PPT on the governance arrangements.
    • -Co-financing: The project document contains updated guidance on the classification of co-financing, the management of risks associated with such financing and the responsibilities for due diligence and monitoring of co-financing commitments.


    Memorandum for Provision of Services (formerly Management Service Agreements)

    Effective Date

    Sep 20, 2021

    Summary of Changes

    ​The accounting guidance on the provision of management and support services has been published. The purpose of this guidance is to prescribe the accounting and reporting in relation to MPS management projects, including those MPS management projects related to COVID-19.

    Acquisition and Maintenance (Furniture and Equipment)

    Effective Date

    Sep 21, 2021

    Summary of Changes

    ​The Furniture and Equipment: Acquisition and Maintenance policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal.

    Disposal and Write-Off (Furniture and Equipment)

    Effective Date

    Sep 21, 2021

    Summary of Changes

    The Furniture and Equipment: Disposal and Write-Off policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal and that full disclosure of the case and reasoning for vehicle disposal shall be provided in the RAD disposal form.

    Danger Pay

    Effective Date

    Sep 21, 2021

    Summary of Changes

    ​Danger pay amounts for internationally-recruited and locally-recruited staff members have been updated to align with the danger pay amounts approved by the ICSC as of 1 January 2021. The Danger Pay policy is now available in French. To access the content, click on the French language tab.

    Harmonized Approach to Cash Transfers (HACT)

    Effective Date

    Sep 28, 2021

    Summary of Changes

    ​The updated HACT POPP is now available. The summary of the key changes and their implication on UNDP Offices are:

    1- Clarity has been added in para 23 (h) for macro assessment where UNDP is the sole agency that requires the assessment;

    2- Guidance has been added for micro assessment that expires mid-programme cycle where discretion of the Office is required in the case if the project is expected to end in a short period of time. This is indicated in para 27 (n);
    3- Standardized templates have been made available to document the significant issues and action plan arising from micro assessment and assurance activities. Regional bureaus are required to review the documentation of the significant issues and action plan arising from micro assessment and assurance activities for Partners with expected cash transfers of greater than or equal to $1 million per annum, and in the case of central bureaus and independent units implementing developing project, the review shall be performed by the Head of Office or his/her designate. This is indicated in para 27 (t) and para 40 (l);
    4- Additional guidance have been added for downward revision of Partner adjusted risk rating in para 7;
    5- A standardized template has been made available to document the High Risk Partner Approval Template in para 6 (f);


    Dependency Status and Allowances

    Effective Date

    Oct 05, 2021

    Summary of Changes
    ​The Dependency Status and Allowances policy is now available in French. To access the document, click on the French language tab.

    Construction Works

    Effective Date

    Oct 06, 2021

    Summary of Changes

    ​Clauses 44-45 of the Construction Guidance Note have been updated to align with a UNBOA audit recommendation. Pre-bid conferences/site visits are mandatory only in the instances where, due to situations beyond UNDP’s control, the information provided in the solicitation document are not clear enough to enable the bidders to fully understand the scope of works, or it has been determined that the quality of bids would significantly improve. When a pre-bid conference and/or site visit is deemed mandatory procedures should be established to reduce the risk of collusion among the bidders or between UNDP’s personnel and the bidders.
     

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