Programme and Operations
Policies and Procedures
Search
icon-language English icon-global Locations
Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

Electronic Signatures Policy

Effective Date

Dec 16, 2024

Summary of Changes

The Electronic Signatures policy has been reviewed with no change needed.

Select Responsible Parties and Grantees

Effective Date

Dec 11, 2024

Summary of Changes

The Select Responsible Parties and Grantees policy, Responsible Parties procedure and Grantees procedure have been updated to include references to portfolio. The following related templates have been updated:

Management of Cash Planning/Forecasting of Cash Flows

Effective Date

Dec 02, 2024

Summary of Changes

The policy has been updated with the following changes: 

  • Introduction of a new rule of 5% of imprest level added to the current threshold of $50,000 for acceptance of local receipts with the following revised wording: “Country offices (COs) may accept the cumulative of all receipts, up to equivalent USD 50,000 monthly or 5% of their established imprest level, whichever is higher, without prior authority from Treasury, provided the receipt of funds locally will not create or add to an accumulation of non-convertible or convertible bank balances in their local bank accounts.”  The higher of the two figures will be the threshold of reporting to Treasury if an exceptional approval from Treasury is required from the CO for accepting local receipts. 
  • Expansion of the scope of currencies to USD and EUR, as long as these are received locally in the country office bank accounts.
  • Clarification to apply the cost of currency conversion to the respective projects. 
  • Other minor editorial changes. 

Framework of Accountability for Security

Effective Date

Nov 22, 2024

Summary of Changes

The policy has been updated to reflect the following changes:

  • The term ‘SFP’ (Security Focal Point) has been updated to ’ACSFP’ (Agency Country Security Focal Point) which is the accurate term for country-specific roles, as the term ‘SFP’ refers to the Director of the Security Office (SO).  
  • In paragraph 36 - a footnote has been eliminated to align with the requirements of the UNSMS (United Nations Security Management System) and of the UNDP Framework of Accountability for Security that assign day-to-day oversight of security to the ACSFP in the absence of a security professional. The elimination of this footnote also aligns with best practices in crisis management and accountability requirements when there are both a security professional and an ACSFP in a duty station.
  • The role ‘LSA’ (Local Security Associate) has been removed from the framework as those posts have been migrated to Country Office Security Associate (COSA) level positions.

The UNDP Security Framework of Accountability (FoA) Explainer is also updated to align with the updated policy and is now available in French and in Spanish. The Framework of Accountability for Security procedure is now available in French and in Spanish.

Subscribe to