GMS Fee Set-up and Collection | United Nations Development Programme

1	Steps Set up project budget, including GMS budget component in Quantum, for each fund and donor combinations	Responsible Party	Template/Guideline GMS Calculator Download	Explanatory Notes Use the GMS Calculator to determine amounts for project programmable budget and GMS budget List of funds subject to GMS can be found here (taken from UN_GMS_FUNDS)
2	Steps Set up GMS fee in Quantum Grants Module under Awards - MS fee collection method is pre-set to 'earn as you go' - Set up GMS fee at the Project / fund / donor levels - Ensure the correct GMS Rate is selected from the drop-down menu.	Responsible Party Office or Fund Managers	Template/Guideline Guidance Note on GMS Setup in Quantum Download	Explanatory Notes Ensure Distribution modality is communicated to GSSC through a UNALL case and is setup properly in Contracts Module
3	Steps Monitor GMS fee set up	Responsible Party Office/Bureau	Template/Guideline	Explanatory Notes
4	Steps Review GMS exception reports and take corrective actions	Responsible Party Office/Bureau	Template/Guideline Monthly GMS Exception Reports	Explanatory Notes
5	Steps Process daily/monthly GMS batch process	Responsible Party IMT/OFM	Template/Guideline	Explanatory Notes Refer to monthly closing deadlines from OFM
6	Steps Monitor GMS charged to projects and funds Monitor GMS Income	Responsible Party	Template/Guideline Review Ledger results until Quantum queries are made available. Refer to: Guidance Note on GMS Setup in Quantum Download	Explanatory Notes OFM report Cost Recovery - Average GMS rates