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UNFCU Share Account Management

19 March 2020

Cash Management

​The UNFCU Share Account Management procedures have been updated to reflect the centralized file processing by the Global Payroll Administrator and GSSU.
UNFCU Share Account Management

16 February 2011

Cash Management

​Financial Resources Management chapter has been updated with procedures for UNFCU Share Account Management . The procedures cover the services offered by UNDP to locally recruited staff opting to take deductions from local currency salary, convert them to US Dollars, and have them paid into a savings account held by UNFCU in New York in their name. This service provided by UNDP is limited to salary and does not cover other types of remuneration (e.g., DSA, shipment compensations, etc.). The deductions for local salary scales may not exceed 50% of the gross salary of the participating...

​Financial Resources Management chapter has been updated with procedures for UNFCU Share Account Management . The procedures cover the services offered by UNDP to locally recruited staff opting to take deductions from local currency salary, convert them to US Dollars, and have them paid into a savings account held by UNFCU in New York in their name. This service provided by UNDP is limited to salary and does not cover other types of remuneration (e.g., DSA, shipment compensations, etc.). The deductions for local salary scales may not exceed 50% of the gross salary of the participating staff member.

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Safe Management

18 January 2021

Cash Management

​Additional guidance has been captured in the Safe Management policy for the Safe Deposit Lockbox for the purpose of off-site storage of IT devices.
Project Petty Cash Fund (PPCF) | Project Cash on Hand for DIM Projects (PCH) | Bank Account Reconciliation | Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution | Safe Management | Supplier Management | Working with External Auditors
Project Petty Cash Fund (PPCF) | Project Cash on Hand for DIM Projects (PCH) | Bank Account Reconciliation | Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution | Safe Management | Supplier Management | Working with External Auditors
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7 February 2022

Cash Arrangement | Cash Management | Regular Resources | Expense Management | Working with External Auditors

​ The following policies are now available in French. To access the content, click on the French language tab of the respective policy page: 1. Project Petty Cash Fund (PPCF). 2. Project Cash on Hand for DIM Projects (PCH). 3. Bank Account Reconciliation. 4. Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution. 5. Safe Management. 6. Creating and Approving Vendors. 7. Handling Cash and Receipts. 8. Working with External Auditors.
Project Petty Cash Fund (PPCF) | Project Cash on Hand for DIM Projects (PCH) | Project Cash Advance (PCA) | Cash Operations | Financial Closure of Development Projects | Financial Closure of Trust Funds | Refunds to Donors | Financial Accountability and Internal Controls | Maintenance and Usage of Chart of Accounts | Certified Financial Reports | Handling of Cash and Receipts Treasury
Project Petty Cash Fund (PPCF) | Project Cash on Hand for DIM Projects (PCH) | Project Cash Advance (PCA) | Cash Operations | Financial Closure of Development Projects | Financial Closure of Trust Funds | Refunds to Donors | Financial Accountability and Internal Controls | Maintenance and Usage of Chart of Accounts | Certified Financial Reports | Handling of Cash and Receipts Treasury
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5 March 2020

Cash Arrangement | Financial Closure of Development Projects and Trust Funds | Corporate Operations and Information Management | Statutory Financial Reporting | Cash Management

​The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page: Project Petty Cash Fund (PPCF)Project Cash on Hand for DIM Project (PCH)Project Cash Advance (PCA)Cash Operations Financial Closure of Development ProjectsFinancial Closure of Trust Funds Refunds to Donors Financial Accountability and Internal Controls Maintenance and Usage of the Chart of AccountsCertified Donor Reports Handling of Cash and Receipts Treasury
Management of Zero-Balance Account System

14 December 2021

Cash Management

The project document template has been updated to reflect the following:...

The project document template has been updated to reflect the following:
1. ‘Digital by Default’ is now embedded in project design ;
2. Additional text added to ensure consistency with the principles of the UNDP Anti-Money Laundering and Countering the Financing of Terrorism Policy.;
• Updated definition of sexual harassment;
• Additional text added to reflect the newly introduced Anti Money Laundering and Countering the Financing of Terrorism (AML/CFT) policy;
• Updated link to the United Nations Security Council Consolidated Sanctions List;
• In the option for DIM implementation, additional text has been added to address: a) Obligations on sub parties relating to SEA/SH; and b) Obligations of sub parties relating to SES;
• In the option for UN Agency implementation an additional sentence was added on SEA/SH, which goes as follows: “The Implementing Partner will ensure that its regulations, rules, policies and procedures are consistent with the principles of UNDP relating to SEA and SH requirements.”.
3. The Project Organization Structure has been updated to provide clarity on oversight and implementation, including the Project Board ToR (as annex to the project document) and FAQ;
4. Capacity Assessment has been specified to include the Partner Capacity Assessment Tool (PCAT) as an annex to the project document;
5. To include the On-Granting Provisions Applicable to the Implementing Partner (Grant Making Institution facilitating on-granting) as an annex to the project document, if applicable.
The updated Project Document template is included as hyperlink in Step 3.0 Develop a project document that adheres to UNDP quality standards and partner requirements of the Procedures.



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Management of Cash Planning/Forecasting of Cash Flows

2 December 2024

Cash Management

The policy has been updated with the following changes: ...

The policy has been updated with the following changes: 

  • Introduction of a new rule of 5% of imprest level added to the current threshold of $50,000 for acceptance of local receipts with the following revised wording: “Country offices (COs) may accept the cumulative of all receipts, up to equivalent USD 50,000 monthly or 5% of their established imprest level, whichever is higher, without prior authority from Treasury, provided the receipt of funds locally will not create or add to an accumulation of non-convertible or convertible bank balances in their local bank accounts.”  The higher of the two figures will be the threshold of reporting to Treasury if an exceptional approval from Treasury is required from the CO for accepting local receipts. 
  • Expansion of the scope of currencies to USD and EUR, as long as these are received locally in the country office bank accounts.
  • Clarification to apply the cost of currency conversion to the respective projects. 
  • Other minor editorial changes. 
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Management of Cash Planning/Forecasting of Cash Flows

6 December 2021

Cash Management

​The Management of Cash Planning/Forecasting of Cash Flows policy is now available in French. To access the document, click on the French language tab.
Management of Cash Planning/Forecasting of Cash Flows

23 March 2010

Cash Management

​The Management of Cash Planning/Forecasting of Cash Flows sub-process of Financial Resources Management chapter has been updated to clarify conditions under which Country Offices can deviate from the mandatory requirement to utilize non-convertible currency and exceptionally start using convertible local currency and maintain local USD accounts.
Management of Cash in Crisis or Emergency Situations

10 January 2022

Cash Management

​The Management of Cash in Crisis or Emergency Situations policy is now available in French. To access the document, click on the French language tab.