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Locations
Policy Areas
- Programme and Project Management
- Crisis Response
-
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
-
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
-
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
- Partnerships
-
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
- Accountability
-
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
-
ICT Security
- Security
Programme and Project Management
Financial Resources Management
- Inventory Management
-
Cash Banking and Investment
- Banking Arrangement
-
Cash Management
- UNFCU Share Account Management
- Management of Cash Planning/Forecasting of Cash Flows
- Management of Cash in Crisis or Emergency Situations
- Management of Zero-Balance Account System
- Bank Account Reconciliation
- Issuing Letters of Credit
- Management of Local Investments
- Safe Management
- Handling of Cash and Receipts Treasury
- Cash Arrangement
- Financial Closure of Development Projects and Trust Funds
- Financial Management and Implementation Modalities
- Financial Operations Management
-
Pipeline and Revenue Management
- Regular Resources
-
Other Resources
- Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
- Non-Core Contributions
- Revenue Management for Joint Programming
- Accounts Receivable
- Memorandum for Provision of Services (formerly Management Service Agreements)
- US Letter of Credit (LOC) Agreements
- Trust Fund Management
- Pipeline Management
- Country Co-Financing Cost Sharing Interest (Fund 11888), Non-Earmarked Programme Cost Sharing (Fund 30083), Country Co-Financing Project Residual balances (Fund 11890)
-
Expense Management
- Purchase Orders (Obligations, Maintenance and Closure)
- Prepayments
- Accounts Payable
- Disbursing Funds (Making Payments)
- Regular Maintenance Accounts Payable
- Hospitality Expense
- Receipt of Goods, Services and Works
- Raising E-requisitions
- Quantum Financial Closure Instructions
- Supplier Management
- Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
- Resource Planning and Cost Recovery
- Working with External Auditors
Human Resources Management
- Duties, Obligations and Privileges
- Classification of Posts
- Salaries and Related Allowances
-
Appointment and Promotion
- Types of Appointment
-
Recruitment and Selection
- Career Transitions
- Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
- Family Relationships
- Recruitment and Selection Framework Policy
- Selection and Reassignment Policy for International Rotational Posts
- Experience and Academic Qualifications
- Rules and Procedures for the UNDP Compliance Review Panel (CRP)
- Interim Roster Rules of Procedure
- Mobility
- Rank-in-Post
- Annual and Special Leave
-
Social Security
- Compensation
-
Insurance Plans
- Medical insurance: UN NY Empire Blue Cross PPO Medical Insurance
- Malicious Acts Insurance Policy (MAIP)
- Medical Insurance: UN NY Aetna Medical Insurance
- Medical Insurance: UN NY HIP Health Plan
- Medical Insurance : UN Worldwide Medical Insurance Plan
- After-Service Health Insurance: ASHI MIP
- Dental Insurance: UN NY Cigna Dental Plan
- After-Service Health Insurance: ASHI UN
- Medical Insurance: Medical Insurance Plan (MIP)
- Group Life Insurance Plan (GLIP)
- Pension Fund
- UN Clinics
- Travel and Removal Expenses
- Separation from Services
- Disciplinary Measures and Appeals
- Non-Staff
- Workforce Management
Procurement
- Procurement Overview
- Procurement Strategy and Planning
- Requisition
- Sourcing of Suppliers
- Procurement Methods
- Innovation, CSO engagement
- Solicitation Process
- Evaluation of Offers and Pre-award Negotiations
- Procurement Review Committees
- Award and Management of Contract
- Construction Works
- Individual Contract
- Long Term Agreements (LTAs) and Cooperation with UN Entities
Administrative Services
- Asset Management - Property, Plant and Equipment
- Asset Management (Intangible Assets)
- Vehicle Management
- Lease Management (Premises and Equipment)
- Management of Local Presences
- Duty Travel
- Corporate Purchasing Card
Information and Communications Technology
-
ICT Security
- Information Classification and Handling
- Information Security Policy
- Personal Data Protection and Privacy Policy
- Electronic Signatures Policy
- System Acquisition, Development and Maintenance Standards
- ICT Disaster Recovery Standards for UNDP Offices
- System Logon Banner Standards
- Bring Your Own Device and Acceptable Usage of ICT Resources
- ICT Oversight
- Enterprise Solutions
- Global Services
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Showing 1 - 9 of 9 results
Forecasting Cash Flows
On a daily basis, staff should ensure that no idle balance or overdraft occurs in the bank account(s) … COs can use weekly cash forecast to prepare USD/local currency conversion, to request HQ for replenishment (if the CO does not have a ZBA dollar account), etc. … Gather data/information and prepare the cash flow forecast on a regular basis … Review cash flow forecast to ensure liquidity and …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Management Policy: Management of Cash Planning/Forecasting of Cash Flows
Preparation and Review of Manual Bank Account Reconciliation
Manual Bank Accounts Reconciliation requires matching transactions from the AP, AR and TR sub-modules in Quantum with transactions from bank statements manually loaded via spreadsheet into Quantum. Once the spreadsheet is loaded, the automatic reconciliation button should be triggered to reconcile the statement and system side. Entries that match are marked as Reconciled in Quantum. Quantum will …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Management Policy: Bank Account Reconciliation
UNFCU Share Account Management
… Note: Personnel Services Agreement (I-PSA/N-PSA) holders are not permitted to use UNFCU unless exceptionally approved by BMS. … UNFCU account number must be accurate and in correct format either 11 or 13 digits Quantum HCM entry: Global Payroll & Absence Mgmt>Payee Data>Net Pay/Recipient Elections>UNFCU Account Setup … Quantum HCM entry: Main Menu>Global Payroll & Absence Mgmt>Payee Data>Assign …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Management Policy: UNFCU Share Account Management
Preparation and Review of Automatic Bank Account Reconciliation
Establish controls to ensure that uploaded statements match with those reported. Bank statements may be reviewed in Quantum by using the following navigation. Reports and Analytics>Browse Catalog>Financial>Cash Management>Bank Statements> … Opening and closing bank balances may be manually loaded using the following navigation. Cash Management>Bank Statements and reconciliation>Task Bar>Bank …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Management Policy: Bank Account Reconciliation
Handling of Cash and Receipts Treasury
Verify amount directly deposited to the bank or cheque submitted to the office. … Prepare standard receipt for deposits related to donor contributions to be applied against billing invoices. For other types of deposits, create a miscellaneous receipt. The accounting date should be same as the receipt date to ensure that the USD converted amount is computed correctly. A/R Specialist - Action …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Management Policy: Handling of Cash and Receipts Treasury
Management of Zero-Balance Account System
Ensure timely reporting through Online Banking Platforms, Positive Pay (for Bank America) daily bank statement import to Quantum, Fed Wire and ACH payment ability … All payments from the ZBA must be created and approved in Quantum before they are sent out to supplier/staff. All receipts to ZBA must be booked in Quantum within one business day. Tardy booking of ZBA transactions will delay and …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Management Policy: Management of Zero-Balance Account System
Management of Cash Planning
Country Offices should minimize local currency balances to that needed for seven days. Minimize idle balances in bank accounts controlled by Headquarters … UNDP Country Office Weekly Detailed Cashflow Projection Sheet UNDP Country Office Weekly Cash Flow Projection Guide for Country Offices … Determine total available cash for the period. Available Cash equals Opening Balance from bank …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Management Policy: Management of Cash Planning/Forecasting of Cash Flows
Issuing Letters of Credit
US Government Letter of Credit Guidelines and Procedures for Funding UNDP Project L/C are exceptions to UNDP’S general rule and are considered only in exceptional circumstances. Request to establish L/C must be accompanied by compelling business reasons … Request the Treasurer to arrange a Letter of Credit (L/C) … Review the request for L/C and approve or deny request. … Select or approve the …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Management Policy: Issuing Letters of Credit
Management of Cash in Crisis or Emergency Situations
Procedures are designed by the Cash Manager after consultation with the Operations Manager. The Resident Representative and Operations Manager must ensure that these procedures are followed during cash transfer and storage … Handling Cash Shipments - Information regarding the movements of cash must be restricted to the minimum number of people, on a need to know basis. Communication of …
Content Type: Procedure Policy Area: Financial Resources Management Policy Chapter: Cash Banking and Investment Policy Sub-Chapter: Cash Management Policy: Management of Cash in Crisis or Emergency Situations