UNFCU Share Account Management | United Nations Development Programme

1	Step Opening an account with UNFCU: Contact UNFCU directly through the link provided.	Responsible Party Staff member	Template/Guideline UNFCU account opening form	Explanatory Notes
2	Step Once Account is approved, Submit the form “Authorization for Payroll Deductions – UNFCU deposits" to GSSC Local Payroll Team in KL (gssc.localpayroll@undp.org). *This gives UNDP a written consent to deduct funds from their salary. All deductions can be set in local currency or USD based on staff member's choice.	Responsible Party Staff member	Template/Guideline UNFCU Authorization for Payroll Deduction Form	Explanatory Notes Note: Personnel Services Agreement (I-PSA/N-PSA) holders are not permitted to use UNFCU unless exceptionally approved by BMS.
3	Step Enter the UNFCU 11 or 13 digit account number in Quantum HCM	Responsible Party GSSC Local Payroll Team in KL	Template/Guideline	Explanatory Notes UNFCU account number must be accurate and in correct format either 11 or 13 digits
4	Step Setup payroll deduction using a one-time or recurring entry page as appropriate and request for payroll calculation to pick up deduction.	Responsible Party GSSC Local Payroll Team in KL	Template/Guideline	Explanatory Notes
5	Step Accounting for Deposits by GSSC: Once ALL local payrolls have been finalized each month, run the UNFCU Quantum report listing UNFCU deductions for all offices, prepare voucher payment to UNFCU vendor and provide this information to the UNFCU directly, together with a list of staff and their UNFCU bank account numbers. Global Payroll interface automatically transfers these deductions to the GL account in the General Ledger. The deductions are verified by agreeing to payroll records. Raise a regular AP voucher with payment made by electronic funds transfer using TRF payment method to UNFCU Supplier ID 0000000123 in US Dollars. Notify UNFCU through the established channel and contacts.	Responsible Party Payroll Finance Unit, GSSC-KL	Template/Guideline	Explanatory Notes This process is centralized for all country offices and outposted HQ units. No UNFCU voucher permitted to be processed by individual country offices.
6	Step Withdrawal of funds: No withdrawal services will be provided through UNDP offices. Staff member will utilize the withdrawal methods provided by UNFCU.	Responsible Party Staff member/UNFCU	Template/Guideline	Explanatory Notes
7	Step Loan services from UNFCU Loan services, if any offered by UNFCU to locally recruited staff members will be subject to UNFCU rules and regulations.	Responsible Party Staff member/UNFCU	Template/Guideline	Explanatory Notes
8	Step When Contract Type changes to International Staff Category When a staff’s contract type is changed to international staff category, UNFCU payroll deduction should be discontinued. Staff may choose to continue using the same account to receive payroll in line with established procedures.	Responsible Party GSSC KL for clustered offices	Template/Guideline	Explanatory Notes
9	Step When Staff Separate UNDP will not provide any UNFCU related services for retirees. Staff member must consult with UNFCU prior to retirement if he/she wishes to continue using UNFCU services.	Responsible Party Staff member	Template/Guideline	Explanatory Notes