Step

Submission of signed Relocation Grant Attestation to HR focal point with BES or JPOSC

Responsible Party

Staff

Template/Guideline

Explanatory Notes

• With the Lump Sum arrangement, the staff member is not required to submit documentary evidence as proof of having made a shipment or shipments.
• The Lump Sum is not adjusted due to changes in family status
• One is not entitled to the lump sum option for appointment/reassignment within the country of the duty station
• Duplication of entitlements are avoided. e.g. if a relocation shipment lump sum is paid by another organization upon separation and the staff member has received an offer from UNDP at the time then UNDP will not issue a relocation shipment lump sum.

Step

For staff going to or leaving a country office:
Issue authorization for payment of Relocation Shipment Lump Sum or Shipping arrangements if exceptional organization assisted shipment

Responsible Party

Template/Guideline

Explanatory Notes

• The payment or authorization is issued upon medical clearance and prior to travel.

Step

Issue and approve voucher payment of relocation shipment lump sum

Responsible Party

Finance focal point in country office/budget owner

Template/Guideline

Explanatory Notes

• The voucher is raised upon receipt of the authorization from the HR focal point in BES/JPOSC as well as vendor information from Staff Member.

Step

For staff leaving HQ and other agencies:
Issue voucher and approval of voucher in Atlas

Responsible Party

Template/Guideline

Explanatory Notes

Step

Shipment Organized by UNDP:
TS is authorized to organized the shipment from locations where there are no UNDP office, from USA and when split shipment.

Responsible Party

Template/Guideline

Explanatory Notes

Please use PT 78 form.