Preparation of new policies (including identification of retiring policies and translation)

Step

Consider whether intended content is appropriate for prescriptive content (policy), or other forms of content (technical guidance, position papers, etc.)

Responsible Party

Content Owner

Template/Guideline

Managing prescriptive content: UNDP working definitions

Explanatory Notes

See the definitions of different kinds of content

Step

Check whether there is similar content, and consider whether this is revision of an existing policy (policies) or a completely new policy.

Responsible Party

Content Owner

Template/Guideline

Explanatory Notes

For the amendment of existing policies, please see procedure on “Amendment of Existing Policies” below.

Step

Consult with other offices and BMS/BPC to ensure consistency in formulating a policy and identify paragraphs in relevant policies that should be refined, and policies to be retired.

Responsible Party

Content Owner

Template/Guideline

Explanatory Notes

Step

Draft a policy and corresponding procedures (content).

Responsible Party

Content Owner

Template/Guideline

Explanatory Notes

Step

Solicit comments through internal professional networks and groups as appropriate.

Responsible Party

Content Owner

Template/Guideline

Explanatory Notes

Step

Submit the new content to the Organizational Performance Group (OPG) for approval.

Responsible Party

Content Owning Bureau

Template/Guideline

Explanatory Notes

Ensure the content is principle-based and as brief as possible.
Any details and technical guidance should be captured in the procedures table.

Step

(Once approved) Arrange translation into Spanish and French

Responsible Party

Content Owner

Template/Guideline

Explanatory Notes

Subject to resource availability. Legal templates or documents, which require to be signed by third parties will be prioritized.

Step

Determine whether the content has to be password protected only when required from security perspective.

Responsible Party

Director, Bureau for Management Services

Template/Guideline

Explanatory Notes

In principle, all POPP content should be public, except for security reasons such as ICT security and physical security.

Step

Submit the content for publication.

Responsible Party

Content Owning Bureau

Template/Guideline

Explanatory Notes

Provide an update to the “summary of changes” on the policy page and “what’s new” page. For guidance, please contact BMS/BPC.

Policy Areas