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Solicitation

Effective Date

Sep 24, 2022

Summary of Changes

The RFQ, RFP (for services $200K and above) and ITB templates have been updated to align with the new Anti-Money Laundering and Countering the Financing of Terrorism Policy (AML/CFT Policy) and now includes ‘ultimate beneficial owners’ as follows: (i) In the procurement self-certification sections in the RFQ template in Section 2: RFQ Instructions and Data, Eligibility and in Annex 2: Quotation Submission Form, Bidder’s Declaration, Prohibition, Sanctions. (ii) In Section 2. Instructions to Bidders, A. General Provisions, 3. Eligibility in paragraph 3.2 in the RFP template (for services $200K and above) and in the ITB templates. For AML/CFT purposes (FATF Recommendation 24), the definition of ultimate beneficial owners focuses on the natural persons behind corporate entities. Ultimate beneficial owner means a natural person that exercises control over an entity through direct or indirect ownership, or has other means of influencing the Bidder such as through financing, close family relationships with the owners of the Bidder or through holding key positions within the Bidder. The updated templates are linked in paragraph 4 of the Solicitation policy.
 

Framework of Accountability for Security

Effective Date

Sep 27, 2022

Summary of Changes

​The United Nations Security Management System (UNSMS) requires that each UN entity maintains an internal Framework of Accountability (FoA) documenting individual roles, responsibilities, and accountabilities related to the security of their respective organizations. The recent revision of the UNDP Security FoA policy was undertaken to align with UNSMS policy updates. Consistent with this, the revised policy introduced the role of the senior most UNDP representative at the security area level and incorporates the role of programme and project managers in supporting Resident Representatives to ensure security considerations are mainstreamed in planning processes. The revised policy supports and enables UNDP achieve its goals as established in the UNDP Strategic Plan and is in line with the UNSMS goal of enabling UNDP activities within acceptable levels of security risk.

Formulate Programmes and Projects

Effective Date

Sep 28, 2022

Summary of Changes

​The updated RMT reflects the approval of the two-tiered approach for the shielding of the development activities for the budget period 2018-2021 and extended it to the 2022-2025 budget period.

Prepayments

Effective Date

Sep 30, 2022

Summary of Changes

​The Prepayments policy has been updated to clarify that the requirement for a bank guarantee and limitation of 20% of the contract value is not applicable to UN Agencies.

Internal Control Framework

Effective Date

Sep 30, 2022

Summary of Changes

​The Internal Control Framework policy  and Internal Control Framework Operational Guide have been updated to incorporate references to the new Anti-Money Laundering and Countering the Financing of Terrorism Policy (AML/CFT Policy). The AML/CFT Policy is referenced in the list of Supportive Tools in Annex 2, principle 1 'Integrity and Ethical Values' on page 21 of the ICF policy and a new section 2.8 'Mitigating risks associated with money laundering and terrorist financing' has been added on page 12 of the ICF Operational Guide.

Anti-Money Laundering and Countering the Financing of Terrorism Policy

Effective Date

Sep 30, 2022

Summary of Changes

​The Anti-Money Laundering and Countering the Financing of Terrorism Policy (“AML/CFT Policy”) provides a comprehensive approach to identifying, addressing and managing AML/CFT risks across UNDP. The policy affirms UNDP’s continued commitment to combating money laundering and terrorist financing, by complementing, reiterating, and cataloguing the safeguards and measures that UNDP has in place in this regard. This policy is a part of a broader set of policies aimed at ensuring that UNDP funds are used for the purposes intended.
 

To access the French and Spanish versions of the policy, click on the respective language tab.
 

Formulate Programmes and Projects

Effective Date

Oct 18, 2022

Summary of Changes

​The GCF RACI for NIM projects has been completed. The GCF RACI builds on the same structure and logic of roles for 1st and 2nd layer oversight applied to the GEF RACI, but with additional steps and adjustments to align with the specific requirements and project cycle of the GCF. Minor updates were also made to the GEF RACI where a footnote was added to reflect the augmented design oversight support for CO provided by the NCE tier 1 regional technical specialists deployed by BPPS/NCE. The same footnote is also reflected in the GCF RACI.

Organizational Unit Restructuring

Effective Date

Nov 01, 2022

Summary of Changes

​The Organizational Unit Restructuring Policy sets out UNDP’s human resources policy governing the restructuring of organizational units, including special placement of staff and selection measures. The Organizational Restructuring policy establishes one single policy to manage the restructuring which:

  • Establishes clear roles, responsibilities and accountability for restructures of units organization-wide;
  • Provides a clear and simple process easily understood by different stakeholders;
  • Establishes a process agile enough to be effective in different organizational contexts (HQ and field);
  • Streamlines and increases flexibility in the restructuring process;
  • Ensures consistency, transparency, efficiency and fairness;
  • Significantly increases the speed of restructuring;
  • Provides safeguards for staff affected by restructuring and facilitates placement and selection of staff into new positions;
  • Ensures the restructuring process is aligned with, and leverages the benefits of, other related new processes such as mobility, talent reviews, and rank-in-post plus


Enterprise Risk Management

Effective Date

Nov 30, 2022

Summary of Changes

​The Enterprise Risk Management (ERM) policy and procedures have been updated to align with the Anti-Money Laundering and Countering the Financing of Terrorism (AML/CFT) Policy. Appendix 2: ERM Risk Categories and Sub-Categories in the ERM policy has been updated with a new AML/CFT risk sub-category '5.6. Exposure to entities involved in money laundering and terrorism financing' under risk category '5. Reputational'. The Risk Appetite Statement Guidance has been updated with the new AML/CFT risk sub-category in Annex 1 (Risk Categories and Sub-Categories) and Annex 4 (Risk Appetite Summary) has been aligned with the risk categories sequencing in the ERM policy. The Project Risk Register template has been updated with the new AML/CFT risk sub-category in Annex 1 (ERM Risk Categories and Sub-categories) and in Annex 2 Offline Project Risk Register Template in the dropdown list. The updated Project Risk Register template is published in Managing Project-Level Risk (Country, Regional or Global Projects) procedure in the ERM policy (Appendix 6), in step 2 of the Managing Project-Level Risk (Country, Regional or Global Projects) procedure in the ERM policy page and in the following procedure sections in the Programme and Project Management policy area: (a) in steps 1 and 2 of the Social and Environmental Standards procedure; (b) in step 3.3. of the Formulate Development Projects procedure; (c) in step 2.4 of the Monitor procedure. 

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