| United Nations Development Programme

Effective Date

Jun 11, 2020

Summary of Changes

On June 11, the EG approved BMS’ recommendation to change the policy on the application of the GMS rates for International Financial Institutions (IFIs). A GMS rate of 5% is now applicable for all IFIs with an annual volume that exceeds $50M for loan or credit guarantee implementation support. The current GMS rate of 8% will continue to apply for grant financing, and to financing from IFIs below the annual volume threshold.

A Guidance Note on GMS (Indirect Costs) for International Financial Institutions is available as a hyperlink in the table under clause 7 of the Cost Recovery from Other Resources - GMS policy and is available in the POPP library (document ID POPP-11-3262).

Effective Date

Jun 15, 2020

Summary of Changes

The updated PT.61 Application for US G-4 Visas form is now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. (POPP-11-3261).

Effective Date

Jul 07, 2020

Summary of Changes

The Innovation Challenges policy is now available in Spanish. To access the content, click on the Spanish language tab.

Effective Date

Jul 08, 2020

Summary of Changes

The Micro-Purchase Canvass form linked under clause 22 of the Procurement Methods policy has been updated to ensure that the vendor sanctions lists are verified for micro-purchasing processes.

Effective Date

Jul 15, 2020

Summary of Changes

The Framework of Accountability for Security policy was updated to align with recent UNSMS policy updates, clearly define accountability/role of the UNV and UNCDF Executive Heads, the most senior UNDP staff at the country level following the RC/RR delinking process, as well as the roles of the Agency Country Security Focal Points at the country level. Other editorial and straightforward changes have also been made to streamline content.

Effective Date

Jul 17, 2020

Summary of Changes

In order to help facilitate remote internships, the requirement for interns to be present in the office as a condition to receive a stipend from UNDP has been removed.

Effective Date

Jul 22, 2020

Summary of Changes

The policy and procedures of the Select Responsible Parties and Grantees have been aligned with the procurement policy on Engaging CSO/NGO, article 11 - a Responsible Party Agreement (RPA) should be used for engaging all CSOs as Responsible Parties, regardless of how they were selected.

Effective Date

Jul 29, 2020

Summary of Changes

The Bank Account Signatory control has been updated in the policy and procedures to align with ICF.

Effective Date

Jul 29, 2020

Summary of Changes

The Operational Guide to the ICF has been updated to incorporate some streamlining improvements, as well as address recent issues identified by audits:

1. The removal of the provision which enabled low value Requisitions and related Purchase Orders to be approved by the same individual, as communicated by the CFO to all Offices on 16th September 2019.

2. Aligning the consistency of language on vendor creation and approval, and updating it to reflect additional control processes needed when changing vendor bank account information.

3. Further streamlining the ICF, e.g. by removing a redundant control (that bank signatories cannot approve vendors, in COs where there are 2 bank signatories), and authorizing GS7 staff in COs and GS6 staff in the GSSU to perform approval functions for POs, prepayments and no-PO vouchers up to $10,000.

4. Incorporating the recently issued reforms effected through the various rounds of BMS business process streamlining. These changes include:

a. authorising three vendor approvers for large offices with delivery above $50m per year;

b. clarifying functions that must be performed by staff, and functions where other contractual modalities may now be utilized per the streamlining exercises.

5. Consolidating the list of control functions to be performed by staff within a single section of the ICF.

6. Updates to include new business process services provided by the GSSU.

Effective Date

Aug 11, 2020

Summary of Changes

The Designation and Responsibilities of Signatories policy is now available in French. To access the document, click on the French language tab.

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Policy Areas

Programme and Project Management

Crisis Response

Financial Resources Management

Human Resources Management

Procurement

Partnerships

Administrative Services

Accountability

Information and Communications Technology

Security

Cost Recovery from Other Resources - GMS

Visas at Headquarters (New York)

Innovation Challenges

Enterprise Risk Management

Framework of Accountability for Security

Internship

Select Responsible Parties and Grantees

Designation and Responsibilities of Signatories

Internal Control Framework

Designation and Responsibilities of Signatories