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Appraise and Approve

Effective Date

May 06, 2026

Summary of Changes

The Development Project Procedure Step 2.1 VERT includes an updated Delegation of Authority (DOA) template for Adaptation Fund Project Formulation Grants (PFG) in PDF format for reference as it has now been automated via the PIMS+ system to facilitate a timely start to PFG implementation. The Delegation of Authority (DOA) Master Template for Adaptation Fund Fully Developed Proposals has also been updated. The updates have also been reflected in the Guidance Map on Environmental Vertical Fund (GEF and GCF) Templates, Procedures and Policies in POPP which is published in the Related Documents section of the Appraise and Approve policy page.

Formulate Programmes and Projects

Effective Date

May 06, 2026

Summary of Changes

The Formulate Development Project Procedure Step 2.2 OPT has been updated to reflect the updated Adaptation Fund Project Formulation Grants (PFG) Total Budget Work Plan, along with the link to internal UNDP guidance and SOPs covering the Adaptation Fund - ​SOPs and Guidance for Adaptation Fund Projects​. Step 3.0 has been updated with the Adaptation Fund Project Document Template. These new templates and SOPs reflect the ongoing streamlining measures for the Adaptation Fund. The updates have also been reflected in the Guidance Map on Environmental Vertical Fund (GEF and GCF) Templates, Procedures and Policies in POPP which is published in Step 1.1 ALT of the Formulate Development Projects Procedure.

Working with External Auditors

Effective Date

Feb 07, 2022

Summary of Changes

The Working with External Auditors policy is now available in French. To access the document, click on the French language tab.

Supplier Management

Effective Date

Feb 07, 2022

Summary of Changes

The Creating and Approving Vendors policy is now available in French. To access the document, click on the French language tab.

Safe Management

Effective Date

Feb 07, 2022

Summary of Changes

The Safe Management policy is now available in French. To access the document, click on the French language tab.

Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution

Effective Date

Feb 07, 2022

Summary of Changes

The Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution from the Host Government policy is now available in French. To access the document, click on the French language tab.

Bank Account Reconciliation

Effective Date

Feb 07, 2022

Summary of Changes

The Bank Account Reconciliation policy is now available in French. To access the document, click on the French language tab.

Project Cash on Hand for DIM Projects (PCH)

Effective Date

Feb 07, 2022

Summary of Changes

The Project Cash on Hand for DIM Projects (PCH) policy is now available in French. To access the document, click on the French language tab.

Combined Delivery Report (CDR)

Effective Date

Mar 27, 2020

Summary of Changes

The International Commercial Terms (INCOTERMS) 2020 has been linked in step one of the Combined Delivery Report procedure table.

Differences between Incoterms 2010 and 2020: 

  • The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
  • The costs now appear centralized in A9/B9 of each Incoterms rule. 
  • CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions). 
  • CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions). 
  • The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation. 
  • The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”. 
  • The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.

Purchase Orders (Obligations, Maintenance and Closure)

Effective Date

Mar 27, 2020

Summary of Changes

The International Commercial Terms (INCOTERMS) 2020 has been linked in steps two and eight of the Purchase Order (Commitments, Maintenance and Closure) procedure table. 

Differences between Incoterms 2010 and 2020: 

  • The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
  • The costs now appear centralized in A9/B9 of each Incoterms rule.
  • CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
  • CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
  • The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
  • The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
  • The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.
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